change caption formatting

[Michelle]

I am merging several smaller docs into one large doc.

The small docs will become chapters in the new doc.

The small docs use figures with the following formatting: Figure 1, Figure
2, Figure 3, etc.

I want to automatically change the figure formats to the following numbering
Fig 2.1, 2.2, 2.3, etc., based on the chapter numbers.

When I try to do this I get the following result: Figure 1 in chapter 2
becomes Fig 0.1, fig 2 becomes Fig 0.2, Fig 3 becomes Fig 0.3, even though
the chapters are numbered automatically and correctly with the Styles
function.

I want Fig 2.1, 2.2, 2.3, etc.

Help!

 

[jrr]

Hi Michelle,

To the best of my knowledge, MsWord doesn't support what you want to do.

Adobe FrameMaker does this, but sadly Word does not.

 

[Pamelia Caswell via OfficeKB.com]

Did you use Word's built-in heading styles (heading 1 for chapter 1, etc.)?
Are your headings in text boxes?

 

[Michelle]

My heading styles are based on word's built in versions, by modified for
font, size, spacing etc.

My headings are not in text boxes.

 

[Michelle]

My heading styles are based on Word's, but modified for font, size, spacing,
etc.

My headings are not in text boxes.

 

[Stefan Blom]

Word does support this. Look in the Caption dialog box.

 

[Stefan Blom]

Captions that include the numbering from Heading 1 make use of STYLEREF
fields which extract the numbering of the preceding Heading 1 paragraph in
the text. Make sure that you haven't added a blank paragraph styled as a
heading with its numbering suppressed; with such a paragraph present, the
STYLEREF field would display a zero.

Generally, avoid blank paragraphs and use Spacing Before/After instead. If
you insist on blank paragraphs, make sure to apply Normal style to them. To
quickly apply Normal style to a paragraph, place the insertion point in that
paragraph and press Ctrl+Shift+N.

 

[Michelle]

Thanks so much!!!

Captions that include the numbering from Heading 1 make use of STYLEREF
fields which extract the numbering of the preceding Heading 1 paragraph in
the text. Make sure that you haven't added a blank paragraph styled as a
heading with its numbering suppressed; with such a paragraph present, the
STYLEREF field would display a zero.

Generally, avoid blank paragraphs and use Spacing Before/After instead. If
you insist on blank paragraphs, make sure to apply Normal style to them. To
quickly apply Normal style to a paragraph, place the insertion point in that
paragraph and press Ctrl+Shift+N.

--
Stefan Blom
Microsoft Word MVP







.

 

[Stefan Blom]

You are welcome!