Change default outgoing message format

[Clang]

Using Outlook 2003 - I want to permanently add a disclaimer to all outgoing
e-mail messages company wide. I can do this on each individual computer but
I would rather have a way to implement this change on all the current
computers at one time and also then have all new computers automatically pick
up this change. Is there a way to do this? Or does it have to be done
computer by computer?

Thanks for your help

 

[Ken Slovak - [MVP - Outlook]]

If you are writing Outlook code it must be installed on all desktops running
Outlook. Something like that should not be done as Outlook macros. For
deployment it really should be an Outlook COM addin. Whether you install
that on all desktops using SMS or a logon script or whatever is up to you.

A better solution for that sort of thing would be if you use Exchange server
to write a sink that traps all outgoing messages from Exchange and adds the
disclaimer then. That means only 1 deployment, although it would be
server-side code.

Search at www.outlookcode.com on "disclaimer' to see various approaches to
this.

 

[Jasfoster]

I have created a Message form and have published it to Personal Forms
Library. When I launch the form and send it another person the only thing
they see in the view panel is my e-mail address.

Is there a way to change the form so that it is the body of the e-mail?

 

[Ken Slovak - [MVP - Outlook]]

Another user will see your custom form only if they also publish it. You can
use code to get the Body or HTMLBody of the form you created, or any other
information from your form and use that to create a normal email and put the
information into that new email's Body or HTMLBody.

You could write form code to trap the Send event, cancel it and create a new
email and send it with the information, then discard your open form. That
could also be coded as a VBA macro or a COM Addin.