Changing default setup of Autotext

[David]

Hi,
The default setup for Autotext, especially in the header and footer commands
does not really suit, how can I change these?
Cheers
David

 

[Beth Rosengard]

Sorry, David, but I don't know what you mean. Could you please explain more
fully what "default setup for Autotext" you're talking about? And please
also give us your OS and Office/Word versions.

By the way, all the AutoCorrect options, including AutoText, can be found on
Tools menu> AutoCorrect, in case that's what you mean.

--
***Please always reply to the newsgroup!***

Beth Rosengard
MacOffice MVP

Mac Word FAQ: <http://word.mvps.org/MacWordNew/index.htm>
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Entourage Help Page: <http://www.entourage.mvps.org>

 

[Daiya Mitchell]

Sorry for the lag. You just create your own new ones. See here for
instructions--written for WinWord but accurate enough for the Mac, or just
ask here if you have any problems with them.

http://word.mvps.org/FAQs/Customization/AutoText.htm
(hit reload a few times in Safari, or use a different browser)

 

[David]

Thanks to Beth and Daiya so far.
I am using Office 2004, Mac OSX 10.4.3
My issue with "Autotext" is the footer and Header command shows a ribbon of
buttons with some default autotext entries. The default setting for the
Footer does not have a "Filename, tab, Page Number XX of YY pages"
It has a lot of other entries under the first button marked "Autotext" with
a list of Autotext entries but I never use these. I would like to set up a
..dot file so the others in the office can all share the same format
functions in the header and footer.
Thanks in advance
Cheers
David

 

[David]

Thanks to Beth and Daiya so far,
I am using a Mac, OSX 10.4.3, Ms Office 2004 updated.

When I insert a header or footer the Ribbon of buttons that appears has a
button marked "Autotext" with a list of auto entries. I would like to have
an autotext that inserted 'Filename', tab to right hand side then enter
'Page XX of YY Pages'. I would also like to be able to share the file,
perhaps by means of a dot file, with my partner so our documents are the
same.

Thanks in advance
Cheers
David

 

[Daiya Mitchell]

Hi David,

Open up any doc, view header/footer, and create the footer you would like.
(Is Page XX of YY just a convention, or does that mean you want to see Page
03 of 08?)

Then select it, and go to Insert | AutoText | New. Give it a name. That
name should appear in all your new documents, listed on the header/footer
AutoText menu. (assuming all new documents are based on the default Normal
template).

*Distributing around the office*

this is the process I used, and I'm pretty sure it's not the most efficient
way, though the general principle (put the AutoText in a global template) is
correct.

Create a new document. Use File | Save As Template to make it a template.
Call it something like Global, and save it in your Word startup folder (by
default, that's here: harddrive:Applications:Microsoft Office
2004:Office:Startup:Word

Leave Global open. Use the Organizer (Tools | Macro | Organizer) to copy
the new AutoText from the Normal template to Global. While you are there,
delete the new AutoText from the Normal template (you won't need it there
anymore). Now your custom AutoText will show up in all docs, because stuff
like that in a global template is always available. However, in my test,
the custom AutoText was available via Insert | AutoText, but not in the
header/footer menu. Annoying. To fix that:

Leave Global open. View Header/Footer, make sure the H/F toolbar is
showing. Then go to Tools | Customize | Menus and Toolbars. Click on
Commands. Select AutoText in the left column, find your new autotext in the
right column, and drag that AutoText onto the AutoText menu on the
Header/Footer toolbar.

Save and close Global. Quit Word, relaunch, and test to make sure everything
works.

Give your partner a copy of Global and tell her to quit Word, put it in her
startup folder (should be the same location), relaunch and test.

Much more can be put into a Global Template than just one AutoText, of
course. More info about Global Templates:
http://word.mvps.org/MacWordNew/GlobalTemplate.htm
(hit reload a few times in Safari, or use a different browser)

Alternate approach:

You and your partner create all documents based on a CompanyTemplate, which
has the footer text already in it, plus preferred font, logo, etc, whatever.