Steve House said:
Mike Glen said:
koolkat said:
Steve House said:
The Taskkoolkat said:
JulieS said:Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3 week
duration. Then show the Task Form formatted to show resource work.
Enter the 10 hours of OT. Yes, Project will spread the 10 hours
over the shortened duration, not specifically adding the 2 hours
just for week 2 -- but -- can you really control resources that
closely?
The only other option is to modify the resource's calendar and go to
a 10 hour day for just that week. Not something I'd be inclined to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Usage or Resource Usage view will show the 10 hours per day for the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
koolkat said:
koolkat said:ok you just rock! Can I just write to you from now on? lol
ok I see how to do the first paragraph, that could work.
in your second option, do you mean to be in the Change Working
Time...
section?
JulieS said:Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3
week
duration. Then show the Task Form formatted to show resource
work.
Enter the 10 hours of OT. Yes, Project will spread the 10 hours
over the shortened duration, not specifically adding the 2 hours
just for week 2 -- but -- can you really control resources that
closely?
The only other option is to modify the resource's calendar and go
to
a 10 hour day for just that week. Not something I'd be inclined
to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Usage or Resource Usage view will show the 10 hours per day for
the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
koolkat said:
JulieS said:You're welcome. Glad to have helped.
When I was referring to changing Fred's schedule, yes you can get
there through Tools > Change Working time -- but if you just double
click on a Resource's name you can also edit his/her working
calendar in the Resource Information dialog window that appears when
you double click.
Julie
koolkat said:ok you just rock! Can I just write to you from now on? lol
ok I see how to do the first paragraph, that could work.
in your second option, do you mean to be in the Change Working
Time...
section?
JulieS said:Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3
week
duration. Then show the Task Form formatted to show resource
work.
Enter the 10 hours of OT. Yes, Project will spread the 10 hours
over the shortened duration, not specifically adding the 2 hours
just for week 2 -- but -- can you really control resources that
closely?
The only other option is to modify the resource's calendar and go
to
a 10 hour day for just that week. Not something I'd be inclined
to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Usage or Resource Usage view will show the 10 hours per day for
the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Steve,
I guess I need to know how to assign 8hrs regular + 2hrs OT
like
you say.
And I need to be applied to certain dates.
So I have a task that runs 3 weeks, that is mon-fri 8am-5pm.
so a
total of
15 days, 120hrs. now i want Fred to work 40hrs in week 1,
50hrs
(8 reg+2 OT)
in week 2, and back to 40hrs in week 3. how do i set that up?
he
should get
done a day earlier than orginally planned.
Raj
:
First, to clearly understand what you see, stop thinking in
terms
of "days"
of duration. With the standard settings, each 8-hour
increment
of task time
is a "day" regardless of numbers of sunrises and sunsets.
That
means a task
that starts Monday at 8am and runs continuously to Tuesday at
8am
is not a
1-day but instead is a 3-day duration task.
Start a new project starting Friday with a 1 day task on
Friday
followed by
a 5 day task X linked together FS. The 5-day task will start
Monday at 8am
and end Friday at 5pm. Create resource "Fred" with a normal
8-hour per day
calendar and assign him to the task. It still starts and ends
the same, Mon
8am to Fri 5pm. Now go modify Fred's resource calendar to
show
he works
10-hour days, 0700-1200 and 1300-1800. You'll see the task in
question now
starts Monday 7am and ends Thursday 6pm, BUT its duration is
still listed as
5 days since the task covers 5 8-hour increments of working
time.
To get
the number of duration days to change from 5 to 4, you need to
change BOTH
the calendar itself to show 10-hour days and the "Hours per
Day"
field on
the Tools/Options/Calendar page so it matches the working time
calendar.
But understand, that's not a change of duration - that's only
a
change of
the conversion factor that relates duration minutes (the only
real unit of
duration) to your preferred display unit of "days."
By planning with a 40 hour week and then changing the calendar
to
a 50 hour
week you WILL see the start and end dates of tasks, summary
tasks, and the
project as a whole change, that is, the elapsed time changes.
But the
duration numbers won't change since there are still the same
number of
working time minutes, hence the same units between the start
and
the end of
things. The dates change because you're fitting more working
time minutes
into a day-of-the-week.
Changing resource availability and resource assignments to
125%
isn't really
a solution. The percentage actually shows how fast the
resource
converts
time into work. An assignment of 125% means the resource
somehow
is
magically able to convert 8-hours of working time into 10
man-hours of
labour and IMHO that's a physical impossibility. What you
really
need for
the numbers to all work out properly is 8 hours of straight
time
+ 2 hours
of overtime to generate a total of 10 man-hours of work.
HTH
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
let me get this straight. if i enter a task for 5 days
which
by default
it
bases this on a 8 hour work day. so that means this task
takes
40 hours.
now i enter a resource at 10 hours a day, MS project can't
figure out that
now it will only take 4 days to complete?
i think im getting close though. if i go to Resource Usage,
then Resource
Information on a resource and change the resource
availability
to 125% and
now i go to the gantt chart and change the resource to 125%
it
will
recalculate. i just haven't quite figured out how to do
this
based on
dates
instead of tasks.
:
Working 50 hours per week will not reduce the task times
compared to
working
40. Project always measures durations in working-time
minutes. If task
X
requires 100 hours to complete, it's going to be 100 hours
regardless of
whether the resource works 8 hours a day or 10 hours a day
or
24 hours a
day. The number of calendar days between when it starts
and
when it ends
may vary depending on the number of working-time minutes in
a
day but the
real duration of the task doesn't change.
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
message
all that does is tell the program that those Tasks
require
50 hour week
which
is not the case. I want to increase my resources hours
to
50 hours and
let
MS Project show how that reduce the task times.
our company ranges from 40 hours to 84 hours depending on
our season
and
work.
I would like to plan a 40 hour week task, then I want to
see
how 50
hour
week will effect the project.
:
HI,
I wouldn't change the calendar here at all. I would
select
View, Task
Usage
and change the timescale to weekly, then edit the hours
per
week the
Resources will work. Working 50 hours in one week on a
project is rare
as
usually at least 10 of those hours get used in admin or
support of
other
projects or BAU work, so the real figure is 40 or less
anyway. However
50
can happen especially in construction, so set those
weeks
to 50 and
accept
that the Resource will be over-allocated for that week.
--
Rod Gill
Microsoft MVP for Project
Author of the only book on Project VBA, see:
http://www.projectvbabook.com
message
How do I change a person's hours on a weekly basis.
So
for the most
part
everyone is working 4 hour weeks but for a 2 week
block
in the
middle
of
the
project they want to work 50 hours.
I can't find anything to specify hours with respect to
dates.
koolkat said:Julie,
Ok I'm in the Work Weeks Tab. When I do this I can't seem to
actually pick
and choose their hours according to dates. If I select dates and
changes the
hours, it seems to apply this to ALL their days.
So if I select Sept 15 Monday and change the hours to work til 7pm
instead
of 5pm, it applies it to all the Mondays.
Raj
JulieS said:You're welcome. Glad to have helped.
When I was referring to changing Fred's schedule, yes you can get
there through Tools > Change Working time -- but if you just
double
click on a Resource's name you can also edit his/her working
calendar in the Resource Information dialog window that appears
when
you double click.
Julie
koolkat said:ok you just rock! Can I just write to you from now on? lol
ok I see how to do the first paragraph, that could work.
in your second option, do you mean to be in the Change Working
Time...
section?
:
Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3
week
duration. Then show the Task Form formatted to show resource
work.
Enter the 10 hours of OT. Yes, Project will spread the 10
hours
over the shortened duration, not specifically adding the 2
hours
just for week 2 -- but -- can you really control resources
that
closely?
The only other option is to modify the resource's calendar and
go
to
a 10 hour day for just that week. Not something I'd be
inclined
to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Task
Usage or Resource Usage view will show the 10 hours per day
for
the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Steve,
I guess I need to know how to assign 8hrs regular + 2hrs OT
like
you say.
And I need to be applied to certain dates.
So I have a task that runs 3 weeks, that is mon-fri 8am-5pm.
so a
total of
15 days, 120hrs. now i want Fred to work 40hrs in week 1,
50hrs
(8 reg+2 OT)
in week 2, and back to 40hrs in week 3. how do i set that
up?
he
should get
done a day earlier than orginally planned.
Raj
:
First, to clearly understand what you see, stop thinking in
terms
of "days"
of duration. With the standard settings, each 8-hour
increment
of task time
is a "day" regardless of numbers of sunrises and sunsets.
That
means a task
that starts Monday at 8am and runs continuously to Tuesday
at
8am
is not a
1-day but instead is a 3-day duration task.
Start a new project starting Friday with a 1 day task on
Friday
followed by
a 5 day task X linked together FS. The 5-day task will
start
Monday at 8am
and end Friday at 5pm. Create resource "Fred" with a
normal
8-hour per day
calendar and assign him to the task. It still starts and
ends
the same, Mon
8am to Fri 5pm. Now go modify Fred's resource calendar to
show
he works
10-hour days, 0700-1200 and 1300-1800. You'll see the task
in
question now
starts Monday 7am and ends Thursday 6pm, BUT its duration
is
still listed as
5 days since the task covers 5 8-hour increments of working
time.
To get
the number of duration days to change from 5 to 4, you need
to
change BOTH
the calendar itself to show 10-hour days and the "Hours per
Day"
field on
the Tools/Options/Calendar page so it matches the working
time
calendar.
But understand, that's not a change of duration - that's
only
a
change of
the conversion factor that relates duration minutes (the
only
real unit of
duration) to your preferred display unit of "days."
By planning with a 40 hour week and then changing the
calendar
to
a 50 hour
week you WILL see the start and end dates of tasks, summary
tasks, and the
project as a whole change, that is, the elapsed time
changes.
But the
duration numbers won't change since there are still the
same
number of
working time minutes, hence the same units between the
start
and
the end of
things. The dates change because you're fitting more
working
time minutes
into a day-of-the-week.
Changing resource availability and resource assignments to
125%
isn't really
a solution. The percentage actually shows how fast the
resource
converts
time into work. An assignment of 125% means the resource
somehow
is
magically able to convert 8-hours of working time into 10
man-hours of
labour and IMHO that's a physical impossibility. What you
really
need for
the numbers to all work out properly is 8 hours of straight
time
+ 2 hours
of overtime to generate a total of 10 man-hours of work.
HTH
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
message
let me get this straight. if i enter a task for 5 days
which
by default
it
bases this on a 8 hour work day. so that means this task
takes
40 hours.
now i enter a resource at 10 hours a day, MS project
can't
figure out that
now it will only take 4 days to complete?
i think im getting close though. if i go to Resource
Usage,
then Resource
Information on a resource and change the resource
availability
to 125% and
now i go to the gantt chart and change the resource to
125%
it
will
recalculate. i just haven't quite figured out how to do
this
based on
dates
instead of tasks.
:
Working 50 hours per week will not reduce the task times
compared to
working
40. Project always measures durations in working-time
minutes. If task
X
requires 100 hours to complete, it's going to be 100
hours
regardless of
whether the resource works 8 hours a day or 10 hours a
day
or
24 hours a
day. The number of calendar days between when it starts
and
when it ends
may vary depending on the number of working-time minutes
in
a
day but the
real duration of the task doesn't change.
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
message
all that does is tell the program that those Tasks
require
50 hour week
which
is not the case. I want to increase my resources
hours
to
50 hours and
let
MS Project show how that reduce the task times.
our company ranges from 40 hours to 84 hours depending
on
our season
and
work.
I would like to plan a 40 hour week task, then I want
to
see
how 50
hour
week will effect the project.
:
HI,
I wouldn't change the calendar here at all. I would
select
View, Task
Usage
and change the timescale to weekly, then edit the
hours
per
week the
Resources will work. Working 50 hours in one week on
a
project is rare
as
usually at least 10 of those hours get used in admin
or
support of
other
projects or BAU work, so the real figure is 40 or
less
anyway. However
50
can happen especially in construction, so set those
weeks
to 50 and
accept
that the Resource will be over-allocated for that
week.
--
Rod Gill
Microsoft MVP for Project
Author of the only book on Project VBA, see:
http://www.projectvbabook.com
in
message
How do I change a person's hours on a weekly basis.
So
for the most
part
everyone is working 4 hour weeks but for a 2 week
block
in the
middle
of
the
project they want to work 50 hours.
I can't find anything to specify hours with respect
to
dates.
JulieS said:Hi Raj,
I am guessing you are using Project 2007 by your reference to the
"Work Weeks" tab.
So, you are looking at Fred's schedule and you want to change the
week from 15 Sept to 19 Sept to a 50 hour work week - 10 hours per
day say from 08:00 - 19:00 with an hour for lunch.
In the calendar, click and drag to select 15 Sept to 19 Sept. Click
the "Exceptions" tab and enter a name for the exception (something
like 50 hr week) Click the Start field and it will initially set
the entire week as non-working. Click the details button to open
the Details for "50 hour week" window. Click the Working times
option button and edit the From and To: as needed. **Press enter
after entering the final To: value ****
The recurrence pattern should show daily every 1 days. The Start
should be 15 Sept and the End By: should be 19 Sept. Click OK to
close the Details window and return to the Change working time
window. Click OK the close the Change working time window. Fred
now has working time during that week of 50 hours.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
koolkat said:Julie,
Ok I'm in the Work Weeks Tab. When I do this I can't seem to
actually pick
and choose their hours according to dates. If I select dates and
changes the
hours, it seems to apply this to ALL their days.
So if I select Sept 15 Monday and change the hours to work til 7pm
instead
of 5pm, it applies it to all the Mondays.
Raj
JulieS said:You're welcome. Glad to have helped.
When I was referring to changing Fred's schedule, yes you can get
there through Tools > Change Working time -- but if you just
double
click on a Resource's name you can also edit his/her working
calendar in the Resource Information dialog window that appears
when
you double click.
Julie
ok you just rock! Can I just write to you from now on? lol
ok I see how to do the first paragraph, that could work.
in your second option, do you mean to be in the Change Working
Time...
section?
:
Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3
week
duration. Then show the Task Form formatted to show resource
work.
Enter the 10 hours of OT. Yes, Project will spread the 10
hours
over the shortened duration, not specifically adding the 2
hours
just for week 2 -- but -- can you really control resources
that
closely?
The only other option is to modify the resource's calendar and
go
to
a 10 hour day for just that week. Not something I'd be
inclined
to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Task
Usage or Resource Usage view will show the 10 hours per day
for
the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Steve,
I guess I need to know how to assign 8hrs regular + 2hrs OT
like
you say.
And I need to be applied to certain dates.
So I have a task that runs 3 weeks, that is mon-fri 8am-5pm.
so a
total of
15 days, 120hrs. now i want Fred to work 40hrs in week 1,
50hrs
(8 reg+2 OT)
in week 2, and back to 40hrs in week 3. how do i set that
up?
he
should get
done a day earlier than orginally planned.
Raj
:
First, to clearly understand what you see, stop thinking in
terms
of "days"
of duration. With the standard settings, each 8-hour
increment
of task time
is a "day" regardless of numbers of sunrises and sunsets.
That
means a task
that starts Monday at 8am and runs continuously to Tuesday
at
8am
is not a
1-day but instead is a 3-day duration task.
Start a new project starting Friday with a 1 day task on
Friday
followed by
a 5 day task X linked together FS. The 5-day task will
start
Monday at 8am
and end Friday at 5pm. Create resource "Fred" with a
normal
8-hour per day
calendar and assign him to the task. It still starts and
ends
the same, Mon
8am to Fri 5pm. Now go modify Fred's resource calendar to
show
he works
10-hour days, 0700-1200 and 1300-1800. You'll see the task
in
question now
starts Monday 7am and ends Thursday 6pm, BUT its duration
is
still listed as
5 days since the task covers 5 8-hour increments of working
time.
To get
the number of duration days to change from 5 to 4, you need
to
change BOTH
the calendar itself to show 10-hour days and the "Hours per
Day"
field on
the Tools/Options/Calendar page so it matches the working
time
calendar.
But understand, that's not a change of duration - that's
only
a
change of
the conversion factor that relates duration minutes (the
only
real unit of
duration) to your preferred display unit of "days."
By planning with a 40 hour week and then changing the
calendar
to
a 50 hour
week you WILL see the start and end dates of tasks, summary
tasks, and the
project as a whole change, that is, the elapsed time
changes.
But the
duration numbers won't change since there are still the
same
number of
working time minutes, hence the same units between the
start
and
the end of
things. The dates change because you're fitting more
working
time minutes
into a day-of-the-week.
Changing resource availability and resource assignments to
125%
isn't really
a solution. The percentage actually shows how fast the
resource
converts
time into work. An assignment of 125% means the resource
somehow
is
magically able to convert 8-hours of working time into 10
man-hours of
labour and IMHO that's a physical impossibility. What you
really
need for
the numbers to all work out properly is 8 hours of straight
time
+ 2 hours
of overtime to generate a total of 10 man-hours of work.
HTH
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
message
let me get this straight. if i enter a task for 5 days
which
by default
it
bases this on a 8 hour work day. so that means this task
takes
40 hours.
now i enter a resource at 10 hours a day, MS project
can't
figure out that
now it will only take 4 days to complete?
i think im getting close though. if i go to Resource
Usage,
then Resource
Information on a resource and change the resource
availability
to 125% and
now i go to the gantt chart and change the resource to
125%
it
will
recalculate. i just haven't quite figured out how to do
this
based on
dates
instead of tasks.
:
Working 50 hours per week will not reduce the task times
compared to
working
40. Project always measures durations in working-time
minutes. If task
X
requires 100 hours to complete, it's going to be 100
hours
regardless of
whether the resource works 8 hours a day or 10 hours a
day
or
24 hours a
day. The number of calendar days between when it starts
and
when it ends
may vary depending on the number of working-time minutes
in
a
day but the
real duration of the task doesn't change.
koolkat said:ok no one answer to me but Julie! That's working except now I notice when
it
changes my task time down, if it finishes part way through the day, it
forces
all the succeeding tasks to start at that strange time in the day and
overallocates resources. Do I need to change my project to hourly instead
of
daily or something? If so, how do I do that?
JulieS said:Hi Raj,
I am guessing you are using Project 2007 by your reference to the
"Work Weeks" tab.
So, you are looking at Fred's schedule and you want to change the
week from 15 Sept to 19 Sept to a 50 hour work week - 10 hours per
day say from 08:00 - 19:00 with an hour for lunch.
In the calendar, click and drag to select 15 Sept to 19 Sept. Click
the "Exceptions" tab and enter a name for the exception (something
like 50 hr week) Click the Start field and it will initially set
the entire week as non-working. Click the details button to open
the Details for "50 hour week" window. Click the Working times
option button and edit the From and To: as needed. **Press enter
after entering the final To: value ****
The recurrence pattern should show daily every 1 days. The Start
should be 15 Sept and the End By: should be 19 Sept. Click OK to
close the Details window and return to the Change working time
window. Click OK the close the Change working time window. Fred
now has working time during that week of 50 hours.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
koolkat said:Julie,
Ok I'm in the Work Weeks Tab. When I do this I can't seem to
actually pick
and choose their hours according to dates. If I select dates and
changes the
hours, it seems to apply this to ALL their days.
So if I select Sept 15 Monday and change the hours to work til 7pm
instead
of 5pm, it applies it to all the Mondays.
Raj
:
You're welcome. Glad to have helped.
When I was referring to changing Fred's schedule, yes you can get
there through Tools > Change Working time -- but if you just
double
click on a Resource's name you can also edit his/her working
calendar in the Resource Information dialog window that appears
when
you double click.
Julie
ok you just rock! Can I just write to you from now on? lol
ok I see how to do the first paragraph, that could work.
in your second option, do you mean to be in the Change Working
Time...
section?
:
Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3
week
duration. Then show the Task Form formatted to show resource
work.
Enter the 10 hours of OT. Yes, Project will spread the 10
hours
over the shortened duration, not specifically adding the 2
hours
just for week 2 -- but -- can you really control resources
that
closely?
The only other option is to modify the resource's calendar and
go
to
a 10 hour day for just that week. Not something I'd be
inclined
to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Task
Usage or Resource Usage view will show the 10 hours per day
for
the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Steve,
I guess I need to know how to assign 8hrs regular + 2hrs OT
like
you say.
And I need to be applied to certain dates.
So I have a task that runs 3 weeks, that is mon-fri 8am-5pm.
so a
total of
15 days, 120hrs. now i want Fred to work 40hrs in week 1,
50hrs
(8 reg+2 OT)
in week 2, and back to 40hrs in week 3. how do i set that
up?
he
should get
done a day earlier than orginally planned.
Raj
:
First, to clearly understand what you see, stop thinking in
terms
of "days"
of duration. With the standard settings, each 8-hour
increment
of task time
is a "day" regardless of numbers of sunrises and sunsets.
That
means a task
that starts Monday at 8am and runs continuously to Tuesday
at
8am
is not a
1-day but instead is a 3-day duration task.
Start a new project starting Friday with a 1 day task on
Friday
followed by
a 5 day task X linked together FS. The 5-day task will
start
Monday at 8am
and end Friday at 5pm. Create resource "Fred" with a
normal
8-hour per day
calendar and assign him to the task. It still starts and
ends
the same, Mon
8am to Fri 5pm. Now go modify Fred's resource calendar to
show
he works
10-hour days, 0700-1200 and 1300-1800. You'll see the task
in
question now
starts Monday 7am and ends Thursday 6pm, BUT its duration
is
still listed as
5 days since the task covers 5 8-hour increments of working
time.
To get
the number of duration days to change from 5 to 4, you need
to
change BOTH
the calendar itself to show 10-hour days and the "Hours per
Day"
field on
the Tools/Options/Calendar page so it matches the working
time
calendar.
But understand, that's not a change of duration - that's
only
a
change of
the conversion factor that relates duration minutes (the
only
real unit of
duration) to your preferred display unit of "days."
By planning with a 40 hour week and then changing the
calendar
to
a 50 hour
week you WILL see the start and end dates of tasks, summary
tasks, and the
project as a whole change, that is, the elapsed time
changes.
But the
duration numbers won't change since there are still the
same
number of
working time minutes, hence the same units between the
start
and
the end of
things. The dates change because you're fitting more
working
time minutes
into a day-of-the-week.
Changing resource availability and resource assignments to
125%
isn't really
a solution. The percentage actually shows how fast the
resource
converts
time into work. An assignment of 125% means the resource
somehow
is
magically able to convert 8-hours of working time into 10
man-hours of
labour and IMHO that's a physical impossibility. What you
really
need for
the numbers to all work out properly is 8 hours of straight
time
+ 2 hours
of overtime to generate a total of 10 man-hours of work.
HTH
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
message
let me get this straight. if i enter a task for 5 days
which
by default
it
bases this on a 8 hour work day. so that means this task
takes
40 hours.
now i enter a resource at 10 hours a day, MS project
can't
figure out that
now it will only take 4 days to complete?
i think im getting close though. if i go to Resource
Usage,
then Resource
Information on a resource and change the resource
availability
to 125% and
now i go to the gantt chart and change the resource to
125%
it
will
recalculate. i just haven't quite figured out how to do
this
based on
dates
instead of tasks.
:
Working 50 hours per week will not reduce the task times
compared to
working
40. Project always measures durations in working-time
minutes. If task
X
requires 100 hours to complete, it's going to be 100
hours
regardless of
whether the resource works 8 hours a day or 10 hours a
day
or
24 hours a
day. The number of calendar days between when it starts
and
when it ends
may vary depending on the number of working-time minutes
in
a
day but the
real duration of the task doesn't change.
koolkat said:ok no one answer to me but Julie! That's working except now I notice when
it
changes my task time down, if it finishes part way through the day, it
forces
all the succeeding tasks to start at that strange time in the day and
overallocates resources. Do I need to change my project to hourly instead
of
daily or something? If so, how do I do that?
JulieS said:Hi Raj,
I am guessing you are using Project 2007 by your reference to the
"Work Weeks" tab.
So, you are looking at Fred's schedule and you want to change the
week from 15 Sept to 19 Sept to a 50 hour work week - 10 hours per
day say from 08:00 - 19:00 with an hour for lunch.
In the calendar, click and drag to select 15 Sept to 19 Sept. Click
the "Exceptions" tab and enter a name for the exception (something
like 50 hr week) Click the Start field and it will initially set
the entire week as non-working. Click the details button to open
the Details for "50 hour week" window. Click the Working times
option button and edit the From and To: as needed. **Press enter
after entering the final To: value ****
The recurrence pattern should show daily every 1 days. The Start
should be 15 Sept and the End By: should be 19 Sept. Click OK to
close the Details window and return to the Change working time
window. Click OK the close the Change working time window. Fred
now has working time during that week of 50 hours.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
koolkat said:Julie,
Ok I'm in the Work Weeks Tab. When I do this I can't seem to
actually pick
and choose their hours according to dates. If I select dates and
changes the
hours, it seems to apply this to ALL their days.
So if I select Sept 15 Monday and change the hours to work til 7pm
instead
of 5pm, it applies it to all the Mondays.
Raj
:
You're welcome. Glad to have helped.
When I was referring to changing Fred's schedule, yes you can get
there through Tools > Change Working time -- but if you just
double
click on a Resource's name you can also edit his/her working
calendar in the Resource Information dialog window that appears
when
you double click.
Julie
ok you just rock! Can I just write to you from now on? lol
ok I see how to do the first paragraph, that could work.
in your second option, do you mean to be in the Change Working
Time...
section?
:
Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3
week
duration. Then show the Task Form formatted to show resource
work.
Enter the 10 hours of OT. Yes, Project will spread the 10
hours
over the shortened duration, not specifically adding the 2
hours
just for week 2 -- but -- can you really control resources
that
closely?
The only other option is to modify the resource's calendar and
go
to
a 10 hour day for just that week. Not something I'd be
inclined
to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Task
Usage or Resource Usage view will show the 10 hours per day
for
the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Steve,
I guess I need to know how to assign 8hrs regular + 2hrs OT
like
you say.
And I need to be applied to certain dates.
So I have a task that runs 3 weeks, that is mon-fri 8am-5pm.
so a
total of
15 days, 120hrs. now i want Fred to work 40hrs in week 1,
50hrs
(8 reg+2 OT)
in week 2, and back to 40hrs in week 3. how do i set that
up?
he
should get
done a day earlier than orginally planned.
Raj
:
First, to clearly understand what you see, stop thinking in
terms
of "days"
of duration. With the standard settings, each 8-hour
increment
of task time
is a "day" regardless of numbers of sunrises and sunsets.
That
means a task
that starts Monday at 8am and runs continuously to Tuesday
at
8am
is not a
1-day but instead is a 3-day duration task.
Start a new project starting Friday with a 1 day task on
Friday
followed by
a 5 day task X linked together FS. The 5-day task will
start
Monday at 8am
and end Friday at 5pm. Create resource "Fred" with a
normal
8-hour per day
calendar and assign him to the task. It still starts and
ends
the same, Mon
8am to Fri 5pm. Now go modify Fred's resource calendar to
show
he works
10-hour days, 0700-1200 and 1300-1800. You'll see the task
in
question now
starts Monday 7am and ends Thursday 6pm, BUT its duration
is
still listed as
5 days since the task covers 5 8-hour increments of working
time.
To get
the number of duration days to change from 5 to 4, you need
to
change BOTH
the calendar itself to show 10-hour days and the "Hours per
Day"
field on
the Tools/Options/Calendar page so it matches the working
time
calendar.
But understand, that's not a change of duration - that's
only
a
change of
the conversion factor that relates duration minutes (the
only
real unit of
duration) to your preferred display unit of "days."
By planning with a 40 hour week and then changing the
calendar
to
a 50 hour
week you WILL see the start and end dates of tasks, summary
tasks, and the
project as a whole change, that is, the elapsed time
changes.
But the
duration numbers won't change since there are still the
same
number of
working time minutes, hence the same units between the
start
and
the end of
things. The dates change because you're fitting more
working
time minutes
into a day-of-the-week.
Changing resource availability and resource assignments to
125%
isn't really
a solution. The percentage actually shows how fast the
resource
converts
time into work. An assignment of 125% means the resource
somehow
is
magically able to convert 8-hours of working time into 10
man-hours of
labour and IMHO that's a physical impossibility. What you
really
need for
the numbers to all work out properly is 8 hours of straight
time
+ 2 hours
of overtime to generate a total of 10 man-hours of work.
HTH
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
message
let me get this straight. if i enter a task for 5 days
which
by default
it
bases this on a 8 hour work day. so that means this task
takes
40 hours.
now i enter a resource at 10 hours a day, MS project
can't
figure out that
now it will only take 4 days to complete?
i think im getting close though. if i go to Resource
Usage,
then Resource
Information on a resource and change the resource
availability
to 125% and
now i go to the gantt chart and change the resource to
125%
it
will
recalculate. i just haven't quite figured out how to do
this
based on
dates
instead of tasks.
:
Working 50 hours per week will not reduce the task times
compared to
working
40. Project always measures durations in working-time
minutes. If task
X
requires 100 hours to complete, it's going to be 100
hours
regardless of
whether the resource works 8 hours a day or 10 hours a
day
or
24 hours a
day. The number of calendar days between when it starts
and
when it ends
may vary depending on the number of working-time minutes
in
a
day but the
real duration of the task doesn't change.
Jan De Messemaeker said:Hi,
I'm afraid that is how it works. Project calculates all schedules in
minutes, no setting can change that. You want to shorten your schedule so
when someone finishes a task say at 10:30 am, why would you wait to start
the next task till the following morning? I'm afraid you will not shorten
the schedule a lot.
I'd like to understand the problem you have with this, maybe changing the
concept of your ytask links can help.
Greetings
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf
koolkat said:ok no one answer to me but Julie! That's working except now I notice when
it
changes my task time down, if it finishes part way through the day, it
forces
all the succeeding tasks to start at that strange time in the day and
overallocates resources. Do I need to change my project to hourly instead
of
daily or something? If so, how do I do that?
JulieS said:Hi Raj,
I am guessing you are using Project 2007 by your reference to the
"Work Weeks" tab.
So, you are looking at Fred's schedule and you want to change the
week from 15 Sept to 19 Sept to a 50 hour work week - 10 hours per
day say from 08:00 - 19:00 with an hour for lunch.
In the calendar, click and drag to select 15 Sept to 19 Sept. Click
the "Exceptions" tab and enter a name for the exception (something
like 50 hr week) Click the Start field and it will initially set
the entire week as non-working. Click the details button to open
the Details for "50 hour week" window. Click the Working times
option button and edit the From and To: as needed. **Press enter
after entering the final To: value ****
The recurrence pattern should show daily every 1 days. The Start
should be 15 Sept and the End By: should be 19 Sept. Click OK to
close the Details window and return to the Change working time
window. Click OK the close the Change working time window. Fred
now has working time during that week of 50 hours.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Julie,
Ok I'm in the Work Weeks Tab. When I do this I can't seem to
actually pick
and choose their hours according to dates. If I select dates and
changes the
hours, it seems to apply this to ALL their days.
So if I select Sept 15 Monday and change the hours to work til 7pm
instead
of 5pm, it applies it to all the Mondays.
Raj
:
You're welcome. Glad to have helped.
When I was referring to changing Fred's schedule, yes you can get
there through Tools > Change Working time -- but if you just
double
click on a Resource's name you can also edit his/her working
calendar in the Resource Information dialog window that appears
when
you double click.
Julie
ok you just rock! Can I just write to you from now on? lol
ok I see how to do the first paragraph, that could work.
in your second option, do you mean to be in the Change Working
Time...
section?
:
Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3
week
duration. Then show the Task Form formatted to show resource
work.
Enter the 10 hours of OT. Yes, Project will spread the 10
hours
over the shortened duration, not specifically adding the 2
hours
just for week 2 -- but -- can you really control resources
that
closely?
The only other option is to modify the resource's calendar and
go
to
a 10 hour day for just that week. Not something I'd be
inclined
to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Task
Usage or Resource Usage view will show the 10 hours per day
for
the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Steve,
I guess I need to know how to assign 8hrs regular + 2hrs OT
like
you say.
And I need to be applied to certain dates.
So I have a task that runs 3 weeks, that is mon-fri 8am-5pm.
so a
total of
15 days, 120hrs. now i want Fred to work 40hrs in week 1,
50hrs
(8 reg+2 OT)
in week 2, and back to 40hrs in week 3. how do i set that
up?
he
should get
done a day earlier than orginally planned.
Raj
:
First, to clearly understand what you see, stop thinking in
terms
of "days"
of duration. With the standard settings, each 8-hour
increment
of task time
is a "day" regardless of numbers of sunrises and sunsets.
That
means a task
that starts Monday at 8am and runs continuously to Tuesday
at
8am
is not a
1-day but instead is a 3-day duration task.
Start a new project starting Friday with a 1 day task on
Friday
followed by
a 5 day task X linked together FS. The 5-day task will
start
Monday at 8am
and end Friday at 5pm. Create resource "Fred" with a
normal
8-hour per day
calendar and assign him to the task. It still starts and
ends
the same, Mon
8am to Fri 5pm. Now go modify Fred's resource calendar to
show
he works
10-hour days, 0700-1200 and 1300-1800. You'll see the task
in
question now
starts Monday 7am and ends Thursday 6pm, BUT its duration
is
still listed as
5 days since the task covers 5 8-hour increments of working
time.
To get
the number of duration days to change from 5 to 4, you need
to
change BOTH
the calendar itself to show 10-hour days and the "Hours per
Day"
field on
the Tools/Options/Calendar page so it matches the working
time
calendar.
But understand, that's not a change of duration - that's
only
a
change of
the conversion factor that relates duration minutes (the
only
real unit of
duration) to your preferred display unit of "days."
By planning with a 40 hour week and then changing the
calendar
to
a 50 hour
week you WILL see the start and end dates of tasks, summary
tasks, and the
project as a whole change, that is, the elapsed time
changes.
But the
duration numbers won't change since there are still the
same
number of
working time minutes, hence the same units between the
start
and
the end of
things. The dates change because you're fitting more
working
time minutes
into a day-of-the-week.
Changing resource availability and resource assignments to
125%
isn't really
a solution. The percentage actually shows how fast the
resource
converts
time into work. An assignment of 125% means the resource
somehow
is
magically able to convert 8-hours of working time into 10
man-hours of
labour and IMHO that's a physical impossibility. What you
really
need for
the numbers to all work out properly is 8 hours of straight
time
+ 2 hours
of overtime to generate a total of 10 man-hours of work.
HTH
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
message
let me get this straight. if i enter a task for 5 days
which
by default
it
bases this on a 8 hour work day. so that means this task
takes
40 hours.
now i enter a resource at 10 hours a day, MS project
can't
figure out that
now it will only take 4 days to complete?
i think im getting close though. if i go to Resource
Usage,
then Resource
Information on a resource and change the resource
availability
to 125% and
now i go to the gantt chart and change the resource to
125%
it
will
recalculate. i just haven't quite figured out how to do
this
koolkat said:actually I would like the task to start at 1030am but Project doesn't seem
to
handle it well. Farther along in my project it ends up over allocating
resources when they have a task starting at an unusual time.
Jan De Messemaeker said:Hi,
I'm afraid that is how it works. Project calculates all schedules in
minutes, no setting can change that. You want to shorten your schedule so
when someone finishes a task say at 10:30 am, why would you wait to start
the next task till the following morning? I'm afraid you will not shorten
the schedule a lot.
I'd like to understand the problem you have with this, maybe changing the
concept of your ytask links can help.
Greetings
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf
koolkat said:ok no one answer to me but Julie! That's working except now I notice
when
it
changes my task time down, if it finishes part way through the day, it
forces
all the succeeding tasks to start at that strange time in the day and
overallocates resources. Do I need to change my project to hourly
instead
of
daily or something? If so, how do I do that?
:
Hi Raj,
I am guessing you are using Project 2007 by your reference to the
"Work Weeks" tab.
So, you are looking at Fred's schedule and you want to change the
week from 15 Sept to 19 Sept to a 50 hour work week - 10 hours per
day say from 08:00 - 19:00 with an hour for lunch.
In the calendar, click and drag to select 15 Sept to 19 Sept. Click
the "Exceptions" tab and enter a name for the exception (something
like 50 hr week) Click the Start field and it will initially set
the entire week as non-working. Click the details button to open
the Details for "50 hour week" window. Click the Working times
option button and edit the From and To: as needed. **Press enter
after entering the final To: value ****
The recurrence pattern should show daily every 1 days. The Start
should be 15 Sept and the End By: should be 19 Sept. Click OK to
close the Details window and return to the Change working time
window. Click OK the close the Change working time window. Fred
now has working time during that week of 50 hours.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Julie,
Ok I'm in the Work Weeks Tab. When I do this I can't seem to
actually pick
and choose their hours according to dates. If I select dates and
changes the
hours, it seems to apply this to ALL their days.
So if I select Sept 15 Monday and change the hours to work til 7pm
instead
of 5pm, it applies it to all the Mondays.
Raj
:
You're welcome. Glad to have helped.
When I was referring to changing Fred's schedule, yes you can get
there through Tools > Change Working time -- but if you just
double
click on a Resource's name you can also edit his/her working
calendar in the Resource Information dialog window that appears
when
you double click.
Julie
ok you just rock! Can I just write to you from now on? lol
ok I see how to do the first paragraph, that could work.
in your second option, do you mean to be in the Change Working
Time...
section?
:
Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3
week
duration. Then show the Task Form formatted to show resource
work.
Enter the 10 hours of OT. Yes, Project will spread the 10
hours
over the shortened duration, not specifically adding the 2
hours
just for week 2 -- but -- can you really control resources
that
closely?
The only other option is to modify the resource's calendar and
go
to
a 10 hour day for just that week. Not something I'd be
inclined
to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Task
Usage or Resource Usage view will show the 10 hours per day
for
the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Steve,
I guess I need to know how to assign 8hrs regular + 2hrs OT
like
you say.
And I need to be applied to certain dates.
So I have a task that runs 3 weeks, that is mon-fri 8am-5pm.
so a
total of
15 days, 120hrs. now i want Fred to work 40hrs in week 1,
50hrs
(8 reg+2 OT)
in week 2, and back to 40hrs in week 3. how do i set that
up?
he
should get
done a day earlier than orginally planned.
Raj
:
First, to clearly understand what you see, stop thinking in
terms
of "days"
of duration. With the standard settings, each 8-hour
increment
of task time
is a "day" regardless of numbers of sunrises and sunsets.
That
means a task
that starts Monday at 8am and runs continuously to Tuesday
at
8am
is not a
1-day but instead is a 3-day duration task.
Start a new project starting Friday with a 1 day task on
Friday
followed by
a 5 day task X linked together FS. The 5-day task will
start
Monday at 8am
and end Friday at 5pm. Create resource "Fred" with a
normal
8-hour per day
calendar and assign him to the task. It still starts and
ends
the same, Mon
8am to Fri 5pm. Now go modify Fred's resource calendar to
show
he works
10-hour days, 0700-1200 and 1300-1800. You'll see the task
in
question now
starts Monday 7am and ends Thursday 6pm, BUT its duration
is
still listed as
5 days since the task covers 5 8-hour increments of working
time.
To get
the number of duration days to change from 5 to 4, you need
to
change BOTH
the calendar itself to show 10-hour days and the "Hours per
Day"
field on
the Tools/Options/Calendar page so it matches the working
time
calendar.
But understand, that's not a change of duration - that's
only
a
change of
the conversion factor that relates duration minutes (the
only
real unit of
duration) to your preferred display unit of "days."
By planning with a 40 hour week and then changing the
calendar
to
a 50 hour
week you WILL see the start and end dates of tasks, summary
tasks, and the
project as a whole change, that is, the elapsed time
changes.
But the
duration numbers won't change since there are still the
same
number of
working time minutes, hence the same units between the
start
and
the end of
things. The dates change because you're fitting more
working
time minutes
into a day-of-the-week.
Changing resource availability and resource assignments to
125%
isn't really
a solution. The percentage actually shows how fast the
resource
converts
time into work. An assignment of 125% means the resource
somehow
is
magically able to convert 8-hours of working time into 10
man-hours of
labour and IMHO that's a physical impossibility. What you
really
need for
the numbers to all work out properly is 8 hours of straight
time
+ 2 hours
of overtime to generate a total of 10 man-hours of work.
HTH
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
message
let me get this straight. if i enter a task for 5 days
which
by default
it
bases this on a 8 hour work day. so that means this task
takes
40 hours.
now i enter a resource at 10 hours a day, MS project
can't
figure out that
now it will only take 4 days to complete?
i think im getting close though. if i go to Resource
Usage,
then Resource
Information on a resource and change the resource
availability
to 125% and
now i go to the gantt chart and change the resource to
125%
it
will
recalculate. i just haven't quite figured out how to do
this
Jan De Messemaeker said:Hi,
Do you use resource leveling? If so, day by day or minute by minute..?
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf
koolkat said:actually I would like the task to start at 1030am but Project doesn't seem
to
handle it well. Farther along in my project it ends up over allocating
resources when they have a task starting at an unusual time.
Jan De Messemaeker said:Hi,
I'm afraid that is how it works. Project calculates all schedules in
minutes, no setting can change that. You want to shorten your schedule so
when someone finishes a task say at 10:30 am, why would you wait to start
the next task till the following morning? I'm afraid you will not shorten
the schedule a lot.
I'd like to understand the problem you have with this, maybe changing the
concept of your ytask links can help.
Greetings
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf
ok no one answer to me but Julie! That's working except now I notice
when
it
changes my task time down, if it finishes part way through the day, it
forces
all the succeeding tasks to start at that strange time in the day and
overallocates resources. Do I need to change my project to hourly
instead
of
daily or something? If so, how do I do that?
:
Hi Raj,
I am guessing you are using Project 2007 by your reference to the
"Work Weeks" tab.
So, you are looking at Fred's schedule and you want to change the
week from 15 Sept to 19 Sept to a 50 hour work week - 10 hours per
day say from 08:00 - 19:00 with an hour for lunch.
In the calendar, click and drag to select 15 Sept to 19 Sept. Click
the "Exceptions" tab and enter a name for the exception (something
like 50 hr week) Click the Start field and it will initially set
the entire week as non-working. Click the details button to open
the Details for "50 hour week" window. Click the Working times
option button and edit the From and To: as needed. **Press enter
after entering the final To: value ****
The recurrence pattern should show daily every 1 days. The Start
should be 15 Sept and the End By: should be 19 Sept. Click OK to
close the Details window and return to the Change working time
window. Click OK the close the Change working time window. Fred
now has working time during that week of 50 hours.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Julie,
Ok I'm in the Work Weeks Tab. When I do this I can't seem to
actually pick
and choose their hours according to dates. If I select dates and
changes the
hours, it seems to apply this to ALL their days.
So if I select Sept 15 Monday and change the hours to work til 7pm
instead
of 5pm, it applies it to all the Mondays.
Raj
:
You're welcome. Glad to have helped.
When I was referring to changing Fred's schedule, yes you can get
there through Tools > Change Working time -- but if you just
double
click on a Resource's name you can also edit his/her working
calendar in the Resource Information dialog window that appears
when
you double click.
Julie
ok you just rock! Can I just write to you from now on? lol
ok I see how to do the first paragraph, that could work.
in your second option, do you mean to be in the Change Working
Time...
section?
:
Hi koolkat,
Since you asked.....
Honestly I would be inclined to assign Fred at 100% for the 3
week
duration. Then show the Task Form formatted to show resource
work.
Enter the 10 hours of OT. Yes, Project will spread the 10
hours
over the shortened duration, not specifically adding the 2
hours
just for week 2 -- but -- can you really control resources
that
closely?
The only other option is to modify the resource's calendar and
go
to
a 10 hour day for just that week. Not something I'd be
inclined
to
do a lot -- but it is an option.
Double click on Fred's name in the Resource sheet, scroll his
calendar to the week, select the days and edit away
Task
Usage or Resource Usage view will show the 10 hours per day
for
the
edited week.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
Steve,
I guess I need to know how to assign 8hrs regular + 2hrs OT
like
you say.
And I need to be applied to certain dates.
So I have a task that runs 3 weeks, that is mon-fri 8am-5pm.
so a
total of
15 days, 120hrs. now i want Fred to work 40hrs in week 1,
50hrs
(8 reg+2 OT)
in week 2, and back to 40hrs in week 3. how do i set that
up?
he
should get
done a day earlier than orginally planned.
Raj
:
First, to clearly understand what you see, stop thinking in
terms
of "days"
of duration. With the standard settings, each 8-hour
increment
of task time
is a "day" regardless of numbers of sunrises and sunsets.
That
means a task
that starts Monday at 8am and runs continuously to Tuesday
at
8am
is not a
1-day but instead is a 3-day duration task.
Start a new project starting Friday with a 1 day task on
Friday
followed by
a 5 day task X linked together FS. The 5-day task will
start
Monday at 8am
and end Friday at 5pm. Create resource "Fred" with a
normal
8-hour per day
calendar and assign him to the task. It still starts and
ends
the same, Mon
8am to Fri 5pm. Now go modify Fred's resource calendar to
show
he works
10-hour days, 0700-1200 and 1300-1800. You'll see the task
in
question now
starts Monday 7am and ends Thursday 6pm, BUT its duration
is
still listed as
5 days since the task covers 5 8-hour increments of working
time.
To get
the number of duration days to change from 5 to 4, you need
to
change BOTH
the calendar itself to show 10-hour days and the "Hours per
Day"
field on
the Tools/Options/Calendar page so it matches the working
time
calendar.
But understand, that's not a change of duration - that's
only
a
change of
the conversion factor that relates duration minutes (the
only
real unit of
duration) to your preferred display unit of "days."
By planning with a 40 hour week and then changing the
calendar
to
a 50 hour
week you WILL see the start and end dates of tasks, summary
tasks, and the
project as a whole change, that is, the elapsed time
changes.
But the
duration numbers won't change since there are still the
same
number of
working time minutes, hence the same units between the
start
and
the end of
things. The dates change because you're fitting more
working
time minutes
into a day-of-the-week.
Changing resource availability and resource assignments to
125%
isn't really
a solution. The percentage actually shows how fast the
resource
converts
time into work. An assignment of 125% means the resource
somehow
is
magically able to convert 8-hours of working time into 10
man-hours of
labour and IMHO that's a physical impossibility. What you
really
need for
the numbers to all work out properly is 8 hours of straight
time
+ 2 hours
of overtime to generate a total of 10 man-hours of work.
HTH
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs
message
let me get this straight. if i enter a task for 5 days
which