Changing the default address insert fields

[r.kon]

In word 2003 when I click on the address book icon and
select an address to insert from the list in "Contacts"
it automatically inserts into word the "Name"; "Street
Address", "City", "State" and "Zip".

I would like it to also include the "Company Name".

How/Where can I change the default setting for this
automatic entry and have it include the "Company Name" by
default in all future entries?

 

[Doug Robbins]

See the article on Changing the Address Layout at
http://www.slipstick.com/contacts/insword.htm

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Hope this helps,
Doug Robbins - Word MVP

 

[Graham Mayor]

Save the following as an autotext entry called 'Addresslayout'

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}




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Graham Mayor - Word MVP


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[LAE]

When I did this (below), I ended up being able to get the first name, last
name, and the company name but now I don't get the Street, City, State, Zip?
I tried to edit what you had in order to ge the items I want, but I was not
successful. Could you enlighten me a little.

 

[Graham Mayor]

The <PR_POSTAL_ADDRESS> field should insert the address flagged as the
postal address (either business or home).

Is there enough room on your envelope to take the extra line? See
http://www.gmayor.com/changing_envelope_layout.htm.

What heppens when you insert an address into an ordinary document?

If all else fails, remove the postal address field from the autotext and
replace it with the required address fields - see
http://www.gmayor.com/Macrobutton.htm for a list of the available fields and
for another method of inserting addresses.

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Graham Mayor - Word MVP


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[LAE]

I am not creating an envelope. I am inserting the address into a letter. It
almost seems like I need to change the field names but I have tried that too
and haven't had any success.

 

[Graham Mayor]

In the example shown, the curly brackets are not field boundaries, but
merely placeholders that eliminate blank lines when the address lines are
missing. You could remove the brackets from the missing address fields and
see if that helps.

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Graham Mayor - Word MVP


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[LAE]

I resolved the issue by continuing my research and following one of your
other responses to a website for using macrobutton fields. On that website
there was a link to www.slipstick.com/contacts/insword.htm which gave me a
list of field names for the AddressLayout Field and by using
<PR_STREET_ADDRESS>
<PR_LOCALITY>, <PR_STATE_OR_PROVINCE> <PR_POSTAL_CODE> to modify my
AddressLayout, I was able to get the Street, City, State, Zip to print for my
inserted address. Thank you very much for your interest in resolving my
issues.


<

 

[Graham Mayor]

Hmmmm. That is essentially what I suggested a few messages back when I
pointed to my web page which lists the available fields. However as long as
you have fixed it, that's all that matters.

It is worth noting that Word will not display any addresses from Outlook
Contacts (using the postal address field) that are not displayed in the
Contacts detailed address card view. This can happen if you edit addresses
from the Address Book view in Word. Where that occurs you must open the
address in Outlook and re-save it.


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Graham Mayor - Word MVP


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