Changing the size of an html

[Mac_Learner]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have just finished making a pretty graphic heavy newsletter. After I saved it as an html, and tried to attach it by email, it said the file was too large. Is there any way I can save it as an html and reduce the size so it can easily be attached and viewed by email?

 

[CyberTaz]

If you mean reducing the size of the file after-the-fact the answer is most
likely No - at least not directly. If you know HTML well enough you can open
the file in an HTML editor & trim some of the fat, but that can be risky &
time consuming business. You can try stuffing or zipping the file, but in
this case it probably won't compress more than 20%. That may be enough,
maybe not - it just depends on how much "too large" the file is.

The first thing I'd consider is outputting the newsletter as a PDF rather
than HTML in the first place. Unless the recipients are expected to edit the
file you have more control over how it will display & it delivers a more
consistent result which displays as you intended.

If you must send an HTML file make sure you're using the appropriate
settings in Word> Preferences> General - Web Options. Also, any images you
use should be processed in a decent graphics app, rendered at the required
print/display dimensions with a resolution no higher than 96 ppi & either
PNG or JPEG format - there's no point in starting off with 8 x 10, 1200 ppi
CMYK TIFF images for electronic distribution. Even JPEGs can be much larger
than necessary if used directly from a digital camera or scanned improperly.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Mac_Learner]

Thanks, I just wanted to say, it was late when I typed this. I meant to say jpeg. The size is 12.4 MB. Does that change your answer at all? I was thinking of going in there and changing the pictures I chose. Do you know if there is any other way before I do that?

 

[Mac_Learner]

sorry I meant pdf... I was up till 4AM doing this, so my brain is a little fried.

 

[John McGhie]

If it is PDF, Zipping it will compress it.

If it is JPEG (or a PDF containing JPEGs...) then it cannot be compressed
further.

It is unlikely that the "text" is worth 12 MB, and the text is the only part
of the file that will compress. It is likely that the text is about 100 kb,
and compressing will reduce that to maybe 70 kb. You would barely notice
it.

What you need to do is remove all of the graphics from the file, open them
in a graphics editor, and reduce their size (in pixels) to the size you want
them to display at.

Then reduce their colour depth to the minimum that will show the pictures
with reasonable quality. If the graphics are line-drawings or screen-shots,
re-express them as GIF, not JPEG. If the graphics are photographs, first
reduce the size in pixels, then reduce the JPEG "quality rating" to 50 per
cent.

This is a laborious procedure, but it will have a dramatic effect on the
size of the file. You should be able to get it below 1 MB quite
comfortably.

Hope this helps

sorry I meant pdf... I was up till 4AM doing this, so my brain is a little
fried.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[Steve Hodgson]

sorry I meant pdf... I was up till 4AM doing this, so my brain is a
little fried.

Open the PDF in Preview and select Save As. Select the quartz filter
drop-down and select the reduce file size option. If you need to shrink
PDF files regularly it might be worth looking at specialist utilities
like PDFShrink. I think quartz generated PDFs tend to be, chunky.
--
Cheers,

Steve

The reply-to email address is a spam trap.
Email steve 'at' shodgson 'dot' org 'dot' uk

 

[Mac_Learner]

Thanks, I did it the old fashioned way, by going in and exporting, then importing my files smaller, then replaced them all. I liked your way better, and next time will do that.

thanks again!