Chapter/Section Numbering

[itsmekaren]

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I would like to format a large paper in a way that the chapter number carries though for each section and so that the section numbering restarts at each chapter. Or, at least, I'd like the section numbers to restart at each chapter. I know, totally unclear... this is what I'd like:
Chapter II <-roman numeral
I1.1 Heading 1
II.1.1 heading 2
II.1.1.1 heading 3
11.2 Heading 1
II.2.1 Heading 2

Chapter III <-roman numeral
II1.1 Heading 1
II1.1.1 heading 2
II1.1.1.1 heading 3
I did read this link: <http://www.shaunakelly.com/word/numbering/OutlineNumbering.html> but it doesn't seem to address my needs. Can someone help me?
Thanks, Karen

 

[itsmekaren]

I'm sorry, I see my numbering got all wonky... I've retyped my thoughts on what I'd like it to look like

 

[John McGhie]

Hi Karen:

The link you found to Shauna's page is exactly what you need.

It's also the clearest and most concise explanation on the Internet

The default in Outline Numbering is to "Restart on Higher" which gives you
exactly the effect that you want.

The only thing you need to do differently is to set the numbering style for
Level 1 (Heading 1) to Uppercase Roman.

If you follow the process Shauna explains, you will have it done in no time
Feel free to come back here with specific questions if you get stuck.

Cheers

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I would like to format a large paper in a way that the chapter number carries
though for each section and so that the section numbering restarts at each
chapter. Or, at least, I'd like the section numbers to restart at each
chapter. I know, totally unclear... this is what I'd like:
Chapter II <-roman numeral
I1.1 Heading 1
II.1.1 heading 2
II.1.1.1 heading 3
11.2 Heading 1
II.2.1 Heading 2

Chapter III <-roman numeral
II1.1 Heading 1
II1.1.1 heading 2
II1.1.1.1 heading 3
I did read this link:
<http://www.shaunakelly.com/word/numbering/OutlineNumbering.html> but it
doesn't seem to address my needs. Can someone help me?
Thanks, Karen

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[itsmekaren]

Hmmm, well I guess that's my problem: Level 1 for me is not the Chapter Number, Level 1 is Heading 1. Chapter Number has its own 'style' (if that makes sense). I did figure out how to make the heading numbers restart at the beginning of each chapter. But I suppose there'd be no way to work it how I wanted without transferring my Chapter Number settings to Heading 1 and then moving all the other styles down one level?
Karen

 

[Clive Huggan]

But I suppose there'd be no way to work it how I

wanted without transferring my Chapter Number settings to Heading 1 and then
moving all the other styles down one level?

That's dead easy to do in Outline view, Karen!

Cheers,
Clive Huggan
============

 

[John McGhie]

Hi Karen:

Yes, that's correct. For Chapter numbering to work, WORD must GENERATE the
numbering, and that number must be in the same series as the heading
numbering.

Which is why Shauna places such great emphasis on using the built-in
Heading-series styles.

Many things will "just work" if you stick to the built-in styles. If you
choose to use different styles, including styles you create, well you "can"
but you need an encyclopaedic knowledge of Word, its document object model,
The Styles object, the List Template Object, and how numbering works.

It's all too hard. It's several years since I last did it "manually", and
then only because the customer insisted. I got rich twice on that job: once
to do it the 'wrong' way, and again to put it right later

Cheers

Hmmm, well I guess that's my problem: Level 1 for me is not the Chapter
Number, Level 1 is Heading 1. Chapter Number has its own 'style' (if that
makes sense). I did figure out how to make the heading numbers restart at the
beginning of each chapter. But I suppose there'd be no way to work it how I
wanted without transferring my Chapter Number settings to Heading 1 and then
moving all the other styles down one level?
Karen

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[itsmekaren]

Unfortunately I didn't create these styles, I'm using the template provided by my university. I guess they don't want the chapter number to carry through in the headings... Thanks, as usual, for all the terrific help!
Karen

 

[John McGhie]

Well, you "can" still do it, but you will need to create and use your own
List Template.

Alternatively, you can use LISTNUM field-based numbering.

But my first thought would be to simply assume that the style names in the
template are not sacrosanct, only the formatting. Use the following
procedure to move the formatting down a level:

1) Apply the Chapter Number style to a Paragraph. Apply styles Heading 1
through Heading 9 to nine other paragraphs in the document.

2) Select the paragraph to which you have applied Heading 8, ensuring you
have also selected the paragraph mark at the end.

3) Reveal the Formatting Palette

4) In the Styles section, drop down the Disclosure Triangle at the right
hand end of the name of style "Heading 9"

5) From the drop-down, choose "Update to Match Selection".

That sets the formatting of Heading 9 to be the same as the formatting of
the Heading 9 style.

6) Work your way backwards up the heading numbers. For Heading 1, select
the Chapter Number style.

This copies all of their formatting one level lower in the hierarchy,
leaving you with Heading 1 as the Level 1 member, but with the same
formatting as the Chapter Number style.

7) Now apply Numbering to the Heading 1 series of styles as described by
Shauna.

8) Then change the numbering style for just Heading 1 to Uppercase Roman.

Job's done. You now have stable, reliable automatic numbering, and the
formatting they prescribe.

You cannot change the "Level" of the Heading series of styles: it's
hard-coded. This simple device is what makes numbering done with the
Heading series of styles stable, reliable and almost bullet-proof in any
version of Word.

If you use any other styles for this trick, you have to completely create an
Outline Numbering List Template from scratch, and any unknowing user can
instantly destroy it with a thoughtless paste

Hope this helps

Unfortunately I didn't create these styles, I'm using the template provided by
my university. I guess they don't want the chapter number to carry through in
the headings... Thanks, as usual, for all the terrific help!
Karen

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[Robert R. Rahl]

John: As usual you've come up with a brilliant solution. Unfortunately
you have a typo in a crucial place which is liable to confuse Karen and
anyone else trying to follow the logic. In the explanation to step 5 it
should say:

That sets the formatting of Heading 9 to be the same as the formatting
of the Heading 8 style.

RRR

 

[John McGhie]

Thanks Robert Late at night is my excuse, and I'm sticking to it

Cheers

John: As usual you've come up with a brilliant solution. Unfortunately
you have a typo in a crucial place which is liable to confuse Karen and
anyone else trying to follow the logic. In the explanation to step 5 it
should say:

That sets the formatting of Heading 9 to be the same as the formatting
of the Heading 8 style.

RRR

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[itsmekaren]

Fantastic!! John (and Robert), thanks so much... I'm gonna give this a shot.
Karen