Checkbox cannot be used on 2003 document

[dtremain]

I have an issue of sorts pertaining to a word document on created with Word
2003 and now edited with Word 2007.

The office users created a template using the 2003 version. After filling
in the template they save it as a doc, and this would include going back and
making changes to that document from time to time. Now that some of the
users are using the 2007 version of Word they are not able to edit the fields
in the existing documents (primarily checkboxes). When trying to insert a
check in one of the boxes the box greys out.

This is obviously a compatibility issue of some kind but I am not able to
pinpoint the solution. I thougth that maybe some of the added tools would
solve the issue if installed, but I am still coming up short even after
installing the tools. I have tried enabling macros as well but still no
functionality.

Can someone please try to point me in the right direction for solving this
issue?

Thanks in advance!

 

[JR Hester]

Has teh file been saved as 2007 version file, with the docx extension? I
could not find teh checkbox tool in teh 2007 native tools. It is only
available as a legacy tool and if teh file is saved in teh new format teh
checkbox funcyioanlity is lost.

Try converting the file back to a 97 to 2003 format.

HTH

 

[dtremain]

Thanks for responding JR.

For example, the document has been saved in the 2003 format named
Transmittal.doc. It that document is reopened with Word 2003, they can
insert and remove checks from the checkboxes in that document. But if
someone opens that same doc with Word 2007, the ability to add or remove the
checks from those boxes is no longer working.

Is there any way to set the program to read it in it's older version and
recognise those checkboxes as having their original properties?

Dave

 

[Graham Mayor]

If the check boxes are from the legacy controls (which they will be if the
form is created in Word 2003), then provided the form is protected, there is
nothing to stop the form being filled correctly in Word 2007. The reason
that the form is not working is undoubtedly because the form is not
protected when opened in Word 2007. It can be re-protected from the
developer tab.

If you are working with Word 2003 forms with Word 2007 then you should see
http://www.gmayor.com/Toolbars_in_word_2007.htm and/or
http://gregmaxey.mvps.org/Classic Form Controls.htm which make access to
the forms control more straightforward.

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Graham Mayor - Word MVP


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