Choice of toolbars stored in docs?

[Frank M.]

There is one issue in Word which has been irritating me
for a long time:

When you have documents that several users update, it
seems that the different users choices of which toolbar
to have visible, is somehow stored with the document.

I prefer a very simple setup with just the standard menu-
bar and the format toolbar visible. I anyway access most
functions through hotkeys or menus. Now, whenever I open
documents from other users, I always get 4 other toolbars
opened (like web, drawing, correction, mail merge).

Now, one could argue that it was because these functions
was used in that document - but that is not the case.
Even when the person has been editing a simple document
and send it to me, all these toolbars open up, and they
stay up, even after the document is closed.

Toolbars are a personal setting, so why does it do this,
and is there any way to turn it off?


Regards,

Frank M.

 

[Cindy M -WordMVP-]

Hi Frank,

Unfortunately, you don't mention which version of Word you
have, which makes it difficult to make a guess.

FWIW, toolbar display is normally NOT stored with documents.
Mail merge toolbar will display if a document is a main
merge document - that's hard-coded into Word 2000 and
earlier.

The Reviewing toolbar will display if a document has
unreconciled changes in it, or if it has been sent with that
option activated in the SENDER's Outlook.

If a document is attached to a template where these toolbars
are activated, that *might* force the toolbars to show. Or
if the document or its template contains a macro that
displays them explicitly.

When you have documents that several users update, it
seems that the different users choices of which toolbar
to have visible, is somehow stored with the document.

I prefer a very simple setup with just the standard menu-
bar and the format toolbar visible. I anyway access most
functions through hotkeys or menus. Now, whenever I open
documents from other users, I always get 4 other toolbars
opened (like web, drawing, correction, mail merge).

Now, one could argue that it was because these functions
was used in that document - but that is not the case.
Even when the person has been editing a simple document
and send it to me, all these toolbars open up, and they
stay up, even after the document is closed.

Toolbars are a personal setting, so why does it do this,
and is there any way to turn it off?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

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[Frank M.]

Hi Cindy,

Thanks for the reply.

I have Word 2002, but I guess your reply covers it.
However, if there is anyway to force only the toolbars
that I want, I am of course interested.

It is particularly one user that has all kinds of things
happening in his documents. I seems a bit out of control
sometimes! Everytime I have opened one of his documents
all these toolbars are visible again.

Hrm.... I am just thinking that I could possibly have a
VBA procedure linked to a hotkey, to hide them again -
that is, if you don't have a better solution.



Regards,

Frank M.

 

[Cindy M -WordMVP-]

Hi Frank,

I am just thinking that I could possibly have a
VBA procedure linked to a hotkey, to hide them again -

Yes, that's really the only suggestion I have that would be
sure to work. Basically, something along these lines (just
off the top of my head):

Sub ShowMyToolbars()
Dim cb as CommandBar

For each cb in Application.Commandbars
Select Case cb.name
Case "Menu Bar", "Formatting", "Standard"
cb.Visible = True
Case Else
cb.Visible = False
End Select
Next cb
End Sub

Word 2002
It is particularly one user that has all kinds of things
happening in his documents. I seems a bit out of control
sometimes! Everytime I have opened one of his documents
all these toolbars are visible again.

FWIW, this happens to me very occasionally (once or twice
a year). Just the other day, as a matter of fact. But I
have no idea why, and it's nothing that's consistent enough
that I could test it or try to track it down.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update
Sep 30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-mail