Chronological Sorting

[Duran McNeal]

What is the best way to create a template/document to allow the paragraghs
to be sorted by dates? Assuming the paragraghs have a inserted date at the
beginning of each paragragh.
Thank you.
Duran

 

[Suzanne S. Barnhill]

If every paragraph has a date at the beginning, you can just select the
entire document and use Table | Sort | By date.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Duran]

Works great! What would be done with the following
exceptions? Say you wanted to do the following.

"9/01/03. This represents a paragraph of the document.
Now I want to add the following items (1 & 2 or bullets)
and have them still be part of this paragraph and
function as part of this paragraph after the sorting
function is run.
1. 2/12/03-this comment.
2. 5/3/03-that comment."

How would I get this example to function using the sort
functionality?
Duran

 

[Dayo Mitchell]

Use a manual line break to go to the next line, instead of a hard return
which creates a new paragraph. In my Word 2001, the keystroke is
shift-return, but Help has additional useful info.

DM

 

[Suzanne S. Barnhill]

Do the sorting in Outline view. If you have set the first paragraph as Level
1 and the subsidiary numbered paragraphs as Level 2, and if you display just
Level 1, then when you sort Level 1, everything under each Level 1 paragraph
will stay with it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Kent Crawford]

-----Original Message-----
What is the best way to create a template/document to allow the paragraghs
to be sorted by dates? Assuming the paragraghs have a inserted date at the
beginning of each paragragh.
Thank you.
Duran


.
Hi Duran,

Select Table menu, Sort and follow the instructions. One
of my options is sort by date and paragraph.

I tried this and it works just fine.

You can also sort by text if you have the 08/02/2003
format for all dates. The zeros must be added to make two
digits to sort correctly this way.

Hope this helps,
Kent