Closing tasks in Administrative projects

[Remco Wischmann]

Hello,

Can anybody tell me if it is possible to close a task in an administrative
project?
I made tasks called Holiday 2005, Sickleave 2005 etc. I chose this method to
have simple annual overviews. Now that 2006 has started, I created other
tasks within the same projects. Unfortunately our resources can still book
hours on the 2005 tasks. How do I prevent this?

Since resources (or me as administrator) can't hide administrative tasks
from their timesheet, it is bound to happen that resources will book wrong.

Thanks for taking time to read my question, and please let me know if you
have any suggestions.

Remco Wischmann
Thales Optronics

 

[mark.everett]

Remco -

I probably would have closed that plan and removed it from the server,
then published a 2006 plan.

However, for your case, you can try this: Create a generic resource or
several, then use the assign resources tool to replace the enterprise
resources with the generics and then republish.

I *think* that will work. I can't test it as the computer with Virtual
PC on it got *dropped* :-(

Mark

 

[Dale Howard [MVP]]

Remco --

Your mistake was adding new tasks to the 2005 administrative project. I
would recommend you do the following ASAP:

1. Save the administrative project as an .mpp file
2. Ask your Project Server administrator to delete the administrative
project from the Project Server database
3. Create a new administrative project for 2005 holidays and sick leave and
publish the project
4. If people already entered 2006 holidays or sick leave in the old
project, ask them to re-enter it in the new project

Hope this helps.