COLOR CODE MESSAGES

[JOHNW]

Hello, I am running Outlook 2003 in an exchange enviroment. I would like to
know if it's possible to color code messages that are sent to me from email
addresses outside of my company. Example: New messages from mydomain.com is
black everything else is blue. Hope this makes since. Thanks in advance for
your help.

 

[Brian Tillman]

Hello, I am running Outlook 2003 in an exchange enviroment. I would
like to know if it's possible to color code messages that are sent to
me from email addresses outside of my company. Example: New messages
from mydomain.com is black everything else is blue. Hope this makes
since. Thanks in advance for your help.

Tools>Organize>Using Colors

 

[JOHNW]

uhh, no, read my post closely. Not one specific external address ,ALL
addresses outside of mydomain.

 

[JOHNW]

I came close to figuring this out. I setup automatic formatting and added a
rule and set the criteria I wanted. In my criteria I added the entire global
address list to the FROM field. It works, the only problem is, what if
someone is added to the Global address list, then my rule is broke and I
would have to manually add that person. Any ideas??

 

[Brian Tillman]

I came close to figuring this out. I setup automatic formatting and
added a rule and set the criteria I wanted. In my criteria I added
the entire global address list to the FROM field. It works, the only
problem is, what if someone is added to the Global address list, then
my rule is broke and I would have to manually add that person. Any
ideas??

Create your rule as an EXCEPTION. Use the Advanced tab to specify "From
does not contain mydomain.com" and see if that does what you want.

 

[JOHNW]

But how do I select all external domains? I want all messages besides
mydomain to be a different color?

Thanks Brian

 

[JOHNW]

This would work, but Outlook doesnt show the users entire domain when it
lands in your inbox. Example: Email shows up been from "John Doe" NOT
"(e-mail address removed)". How would you work around this issue?

 

[JOHNW]

Doesnt show entire SMTP address for internal users. Sorry I didnt make that
clear

 

[Brian Tillman]

Doesnt show entire SMTP address for internal users. Sorry I didnt
make that clear

If you're using Exchange, then you're correct that my suggestion won't work,
but you didn't say that at the start.

This seems to work for me:

Tools>Organize>Using Colors>Automatic Formatting>Add. Name the rule (I
called mine "COlor Externals"). Select the font. Click Condition. In the
From field, enter the @ symbol (since internal addresses won't contain "@").
Click OK. Click OK.

 

[JOHNW]

This works for some external addresses but not all. As you know, not all
external addresses land in your inbox showing the entire SMTP address. So we
are getting warmer but not quite there yet. Any other ideas? I have been
looking for add-ins with not much luck.

 

[Brian Tillman]

This works for some external addresses but not all. As you know, not
all external addresses land in your inbox showing the entire SMTP
address.

As I said, it works for me even if the display name contains no "@". As
long as the sender's address contains it, the message entry is colored.

 

[JOHNW]

IT WORKS!! I was putting the @ sign in the wrong spot. I put it in the
value field under the advanced tab. Thanks for your help.

 

[JOHNW]

Is it possible to filter internal email as well? Not sure since they come in
as a friendly name "John Doe" not "(e-mail address removed)."