Columns Cut off

[terrapinie]

I have sort of a couple problems. I'm trying to capture the print
preview page to paste into PowerPoint using the ALT + Print Screen
option. However, I cannot get my columns and chart to show.
The only thing that will show up on the print preview screen is what
is shown on the screen at 'regular' viewing. I cannot show all my
columns and have the chart showing at the same time, without
shortening some of the column widths and cutting off text. I tried
word wrapping the text - but the text is still too small.
How can I zoom out or something to be able to view both the table and
the chart so it will show up on the print preview page.
Also, the text is very small in print preview. How can I make it
appear bigger? If I change the font size to something larger, it only
adds to the problem of not being able to view everything on the screen
so it will show up in print preview.
Is there a way to view everything without cutting off columns and have
the text be legible?
Help Please!! I'm starting to go crazy!!

 

[JulieS]

Hello terrapinie,
Try using the copy picture button on the standard toolbar
in Project instead of trying to capture print preview.
Set up the Gantt Chart view to show all sheet columns on
screen by dragging the split bar separating the task
sheet from the Gantt chart.
Zoom out of the Gantt chart:
View --> Zoom --> Entire Project
Select all tasks in the project file.
Click the copy picture button on the standard tool bar.
Render the image as a GIF image file.

Then insert the GIF image into PowerPoint.

Hope this helps.
Julie

 

[terrapinie]

I wish it were that easy. First, I cannot have all the necessary
columns visual on the screen at once and have the chart. Also, my
file is too big to save as a .gif file. I've tried it and I get an
error message that tells me it's too large. I can save it in pieces
with the copy picture function - but again - the chart is not visible.

 

[terrapinie]

By the way - my name is Laurie, I forgot to type that on the last post

 

[JulieS]

Hi Laurie,

Well, that does explain things a bit and I am not sure I
have the answer for you.
If the data is too much to capture at one time even in
print preview, I don't see how you are going to make it
legible as an image in a PowerPoint presentation when you
have even less space than on a printed page.
I guess my suggestion would be to use PowerPoint to
introduce the project, it's objectives, etc and perhaps
put in a less detailed image or two and then use printed
reports from Project to get to the nitty-gritty data you
want to show. Print the sheet view on legal paper
(assuming it will fit) then print the Task Name column
and Gantt chart to give folks the "visual".
Can you show your audience the "live" data using Project?

Sorry I couldn't be more help.
Julie

 

[John Beamish]

You could try these approaches ... but I expect you will find the results
unsatisfactory.

First, change the display resolution to something like 1600x1024. That
should give you a resolution that will enable you to display all the columns
you want. Unfortunately, at that resolution, the text will be so small as
to be almost illegible.

Alternatively, you might want to try using word wrap. Make the columns
narrower and make the row heights larger. Wordwrap will occur at a space.
This works for fields such as "Task Name" and date fields, but won't work on
Precessors or Successors since a space is not used as a separator.

 

[terrapinie]

Thanks for the suggestions.
The reason for me wanting to capture the schedule with chart is to
post in our documents repository for team members to be able to view
the schedule. And many of the team members do not have MS Project. I
have the project copied into excel - but, as I'm sure you know, the
formatting does not copy, making it harder to view without manual
formatting once it's in excel. But now that I've been thinking more
and more about it... I suppose I can post two files. One in excel
with all the dates, baseline dates, % completes, durations, etc. And
one file in powerpoint with just the task name and the chart next to
it. That way they can view the data and see a visual of the schedule.
That should work.
Also, I had thought of changing the resolution to something smaller.
Currently I'm at 1280 x 1024; however, that is the smallest I can go.
I know when I first started setting up my display settings (I recently
got a new monitor and things) there was a smaller setting than that -
now it is no longer there. I only have 3 choices, 800x600, 1024x768,
and my current. Any ideas on how to get back that smaller resolution
choice?

Thanks again,
Laurie

 

[Rob Schneider]

What if you saved the data into HTML pages, then users would use their
browsers to view the tables, and you could also put GIF's of the Gantt
chart via the browser. These files could be on a web server, or on file
server.

Hope this is useful to you. Let us know.

rms

 

[Mike Glen]

Hi Terrapinie ,

Welcome to this Microsoft Project newsgroup

Please see FAQ Item: 16. Project Viewer.

FAQs, companion products and other useful Project information can be seen at
this web address: http://www.mvps.org/project/

Hope this helps - please let us know how you get on

Mike Glen
Project MVP

wrote:

 

[terrapinie]

I saved the file as an HTML - that definitely helped a lot. I didn't
even think about trying that - it preserves the formatting (unlike
excel) and I can pick and choose which columns to save. Thanks for
the great suggestion.
I saved the file also as .gif images. I have 716 lines in my schedule
- so I saved it in groups of 65 lines a piece, with only the id# and
task name columns - so the rest of the screen could be the time table
chart.
I'd rather have it so those without project could just open a file and
see task name, dates, and time table (even if it's in segments) - but
I just don't see a way that I can do that with a schedule this wide.
Also, in our documents respository, in the folder that I 'posted' all
these files in, I added a 'Read Me' text file telling everyone I'm
open to any suggestions they might have for changes to make their
viewing of the schedule easier.
But thanks to all for their help with this. This format will have to
work for now.

Laurie

 

[Rob Schneider]

excellent.

rms

 

[June]

Hi Laurie,

Have you tried creating an Adobe PDF file. I use this
method to send out my plan information for two reasons. 1)
those that do not have Project can open it, and 2) nothing
can be changed on the PDF.

I hope this helped.