Combine Word Documents?

[zeebe]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Is it possible to take 4 different MS Word 2008 files and combine them into 1 file?? If so, how?
Thanks

 

[Anthony Perez]

I've always used the Select All/Copy --> Paste method.
YMMV

 

[John McGhie]

The other one is Insert>File...

Insert>File leaves behind the default section break at the bottom of the
document, which can be useful in avoiding page size clashes.

Cheers

I've always used the Select All/Copy --> Paste method.
YMMV

--
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John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[zeebe]

Neither one of these worked, they both ignore the formating of the file they belong to and take on the formating of the file I want them in. I wish they worked like Mac OS X Preview or Pages, drag and drop different pages where ever you want them.

 

[Anthony Perez]

Forgot about that one, good call, John.

The other one is Insert>File...

Insert>File leaves behind the default section break at the bottom of the
document, which can be useful in avoiding page size clashes.

Cheers

 

[John McGhie]

I think I need you to explain to me exactly what you are doing: Both
Anthony's method and my method will retain the formatting of the source
file, if you COPY the formatting.

So: What do you mean by "Formatting"?

Cheers

Neither one of these worked, they both ignore the formating of the file they
belong to and take on the formating of the file I want them in. I wish they
worked like Mac OS X Preview or Pages, drag and drop different pages where
ever you want them.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[zeebe]

Forget it guys, already got the project done. It was faster to copy paste and fix any problems that occurred then to wait for any answers from here.

 

[John McGhie]

Oh, we did forget it. We asked you for information. We then forgot it
until you responded. Which you didn't.

Forget it guys, already got the project done. It was faster to copy paste and
fix any problems that occurred then to wait for any answers from here.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[Herbert S. Moncier]

I use Autotext extensively in my work. I use Word 2008.

(1) Is there any prior topic or instructions on how to create, organize and
use Autotext for Mac Word 2008?

(2) Can I set my Mac Word 2008 to save automatically to a Word 2004 .doc?
Many versions of Word Perfect or other Windows word processors do not
recognize the new 2008 Word .docx format.

(3) Where is the Normal template stored in Mac Word 2008 that becomes the
Normal Global Template in the Template and Add-in organizer?

(4) Is there a way to have the Normal Global Template remain attached to the
correct Normal.dot or .dotm template without constantly re-attaching it on
each start-up?

(5) I have a "Normal.dot" and "Normal.dotm" in my Library> Application
Support> Microsoft>Users> Templates file. Do I need both, particularly if I
save documents as .doc instead of the new .docx? Which one is automatically
undated when I make a change? Which one automatically updates my Global
Normal Template?

(6) Is there a way I can organize my Autotext entries into separate drop
down Autotext categories similar to the way the default categories are set
up in Autotext?



Herbert S. Moncier
Attorney at Law
(e-mail address removed)


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[Daiya Mitchell]

Hi Herbert,

It's better to keep to one topic per post, even if you submit three
posts at the same time. Less confusing, especially if followup questions
are necessary.

1) the information here is accurate for the Mac, if the screenshots look
a little different.
http://word.mvps.org/faqs/customization/AutoText.htm

6) the article above mentions creating categories via styles. You could
also create custom AutoText menus--eg, have a menu on the toolbar with
Personal AT that drops down options, another menu with Business AT.

2) Word | Preferences | Save

3) [username]/library/application support/microsoft/office/user templates

4) doesn't make sense. The Normal Global template *is* Normal.dotm. If
you manually saved a file as Normal.dotm, that was a bad idea. It sounds
like you are having problems here, please create a NEW thread,
describing exactly what you did, what you wanted to happen, and what
happened instead. Let's keep this thread for AutoText discussion to
match the subject line.

5) no, you don't need both. Normal.dot is probably left over from an
earlier version. See #4

 

[CyberTaz]

Hello Herbert -

Quite a laundry list you have here but I'll see what I can do. Others
may have more to offer as well.

Just for future reference, though, it's typically better to post each issue
as a separate message rather than lumping it all together.

I use Autotext extensively in my work. I use Word 2008.

(1) Is there any prior topic or instructions on how to create, organize and
use Autotext for Mac Word 2008?

One source is the Word Help topic: " Have Word complete your typing".
Another is Clive Huggan's work "Bend Word to Your Will" which is loaded with
other reference material as well. It's available as a free download here:

http://word.mvps.org/Mac/Bend/BendWordToYourWill.html

AutoText is addressed specifically on page 124, but is also referenced
elsewhere in the text - use Find to ferret out the bits & pieces.

(2) Can I set my Mac Word 2008 to save automatically to a Word 2004 .doc?
Many versions of Word Perfect or other Windows word processors do not
recognize the new 2008 Word .docx format.

You can go to Word> Preferences> Save & choose either of the file formats
listed in the "Save Word files as:" list as your default format. Just be
aware that if you choose something other than the standard (.docx) that
certain features of Word 2008 will not be available and some of the features
you can still apply may cause changes to occur in the document when you
save. The .docx format is more widely supported than many realize, but if
the recipient doesn't need to edit the file I'd rather use the 2008 features
& send them a PDF. In fact, sending both a .doc & a .docx *plus* a PDF has
been known to be done as well.

(3) Where is the Normal template stored in Mac Word 2008 that becomes the
Normal Global Template in the Template and Add-in organizer?

Word 2008's Normal.dotm template is located in:

User/Library/Application Support/Microsoft/Office/User Templates

(4) Is there a way to have the Normal Global Template remain attached to the
correct Normal.dot or .dotm template without constantly re-attaching it on
each start-up?

I'm not sure what you mean by this. It may be a good idea to post this as a
new message & clarify as much as you can.

(5) I have a "Normal.dot" and "Normal.dotm" in my Library> Application
Support> Microsoft>Users> Templates file. Do I need both, particularly if I
save documents as .doc instead of the new .docx? Which one is automatically
undated when I make a change? Which one automatically updates my Global
Normal Template?

No, you don't need both... In fact, I'm not sure why there's a Normal.dot
there at all. The Normal template used by earlier versions was not stored in
that location, nor did it have a .dot extension (even though it was a
template file).

If you have any customizations (Styles, toolbars, etc.) stored in it that
you'd like to copy into Normal.dotm you can use Organizer to do so. You'll
find more on that in "Bend Word..." as well. You may also want to
familiarize yourself with the wealth of information available on:

http://word.mvps.org/Mac/WordMacHome.html

If there are no customizations [or once you've retrieved what you need] the
Normal.dot can be Trashed - unless you're still running 2004 (or prior)
along with 2008... But even if you are, the "active" Normal (without the
..dot extension) should be in a folder named Microsoft User Data located in
User/Documents

(6) Is there a way I can organize my Autotext entries into separate drop
down Autotext categories similar to the way the default categories are set
up in Autotext?

It "can" be done, but the AutoText menu is handled in a special way which
makes it *very* awkward & difficult to manage. You'll find a number of other
suggestions in the material referred to above which will most likely satisfy
your requirements with far less hassle.

Herbert S. Moncier
Attorney at Law
(e-mail address removed)


NOTICE: The information contained in this electronic mail transmission is
intended for the use of the named individual or entity to which it is
directed and may contain information that is privileged or otherwise
confidential. It is not intended for transmission to, or receipt by, anyone
other than the named addressee (or a person authorized to deliver it to the
named addressee). It should not be copied or forwarded to any unauthorized
persons. If you have received this electronic mail transmission in error,
please delete it from your system without copying or forwarding it, and
notify the sender of the error by reply e-mail or by calling (865) 546-7746
(collect), so our address record can be corrected. Thank you.--

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Herbert S. Moncier]

I still cannot create categories for my Autotext entries.

I read the materials and tried to create a style as a category, insert the
Autotext entry into the paragraph style, and then add the highlighted entry
into Autotext. The style shows up in the Autotext Insert List but the
Autotext entry I added is not in the style drop-down.

I then tried to make a new Normal.dotm. I named my Autotext Normal.dotm
"old" and let Word build a new Normal.dotm. I used the organizer on the
Templates and Add-ins to delete the standard categories in the new
Normal.dotm and then moved my Autotext entries from "old" to the new
Normal.dotm.

Now each of my old Autotext entries appear in the new Autotext list each as
a drop-down list with the old Autotext entry the only entry in the list.

Willing to start over if necessary . . .

 

[Daiya Mitchell]

I then tried to make a new Normal.dotm. I named my Autotext Normal.dotm
"old" and let Word build a new Normal.dotm. I used the organizer on the
Templates and Add-ins to delete the standard categories in the new
Normal.dotm and then moved my Autotext entries from "old" to the new
Normal.dotm.

Now each of my old Autotext entries appear in the new Autotext list each as
a drop-down list with the old Autotext entry the only entry in the list.

I don't know what's going on there....

Willing to start over if necessary . . .

Perhaps try this (first quit Word and make a backup of your Normal
template by copying it to the desktop or something).

View | Customize Toolbars. You'll see a virtual main menu bar
appear--drop down the Insert menu by clicking on it and then drag and
drop your AutoText entries to rearrange them as you desire. You can even
put them on a toolbar if you want, or can move them out of the Insert |
AutoText area. You can also create a new drop-down menu for them (on a
toolbar or menu).

Once you've got it set up the way you want, backup the Normal template
again.

 

[Herbert S. Moncier]

I don't know what's going on there....

Perhaps try this (first quit Word and make a backup of your Normal
template by copying it to the desktop or something).

View | Customize Toolbars. You'll see a virtual main menu bar
appear--drop down the Insert menu by clicking on it and then drag and
drop your AutoText entries to rearrange them as you desire. You can even
put them on a toolbar if you want, or can move them out of the Insert |
AutoText area. You can also create a new drop-down menu for them (on a
toolbar or menu).

Once you've got it set up the way you want, backup the Normal template
again.

I cannot find a list of entries that allows me to drag an entry nor can I
find a place where I can drop the dragged entry. Please explain where I
can drag the existing Autotext entries from and where do I drop it to?

 

[Daiya Mitchell]

I cannot find a list of entries that allows me to drag an entry nor can I
find a place where I can drop the dragged entry. Please explain where I
can drag the existing Autotext entries from and where do I drop it to?

I thought you said the existing AutoText entries were already on your
Insert | AutoText menu, but as annoying single-item drop-down menus. If
that is the case, you can rearrange their location on the Insert |
AutoText menu.

Did you select View | Customize Toolbars first? Did you see a duplicate
File, Edit, View, etc appear?

 

[Herbert S. Moncier]

I thought you said the existing AutoText entries were already on your
Insert | AutoText menu, but as annoying single-item drop-down menus. If
that is the case, you can rearrange their location on the Insert |
AutoText menu.

Did you select View | Customize Toolbars first? Did you see a duplicate
File, Edit, View, etc appear?

Yes, when I open Auto Text on the Insert/Auto Text menu my list of entries
appear with a drop down that when opened contains each entry.

I cannot find my list of entries when in Customize Toolbars>Insert>Auto
Text.

When open/Customize Toolbars and drop down the duplicate Insert/Auto Text
menu it contains two categories I created without any entries and a third
statement in parenthesis (list of auto text entries). None of the three
open.

 

[Daiya Mitchell]

When open/Customize Toolbars and drop down the duplicate Insert/Auto Text
menu it contains two categories I created without any entries and a third
statement in parenthesis (list of auto text entries). None of the three
open.

Oh! Sorry, my mistake--didn't realize it worked that way. Okay, then,
I think you'll have to do it the hard way.

In View | Customize Toolbars, click on Commands. Select AutoText in the
left column, you should see all your autotexts in the right column. Drag
one onto the duplicate Insert menu (or wherever you want it). Now
right-click it and select Properties and give it a name. Repeat until
you've got it all set the way you want it. BACK UP NORMAL.*

You can even create different submenus that sit in a menu or on a
toolbar--first, in the left column, select New Menu and then drag a new
menu from the right column to your preferred location, then drag
AutoTexts onto it. The annoying part is having to rename the autotexts
yourself, for some idiotic reason.

Alternatively, you could try the style route again--I'm thinking that
maybe it didn't work because the style wasn't actually applied to the
text you turned into an AutoText (as it works here when I create new
header/footer autotexts).

Daiya

*Note about protecting your work. You can move custom toolbars from one
template to another, but you can't move default toolbars that you have
customized from one template to another. The main menu is basically one
big default toolbar. So by customizing the default Insert menu, you are
risking the chance that corruption will destroy your work. To get
around this, I would suggest:

Create a *new* toolbar. Drag a New Menu onto it. Then build your
AutoText menu (or menus, one for each category) on that toolbar. Now,
hold down option, and drag your New Menu from the toolbar to wherever
you want it. Option-drag will copy it. Now Back up Normal. Should
Normal corrupt, you should be able to copy your custom toolbar with the
New Menu into a new Normal, saving most of your work. You might even
copy the toolbar into a new Template named Storage, just to be extra
safe, as Normal is usually the only template that corrupts.

 

[Herbert S. Moncier]

Daiya:

I know "thanks" clutter up the group cite but, I do appreciate you sticking
with me on my issue. Your most recent reply works perfectly!

Thank you!

 

[CyberTaz]

Hello again Herbert -

Sorry I seemed to have disappeared from the thread, but I knew you were in
much better hands with Daiya on this one & I have been following it.

Just wanted to pop back in to note that there's always enough space to
accommodate common courtesy it also completes the thread for the
archives so future reviewers know whether the issue was resolved.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Clive Huggan]

Yes, seconded! Daiya will appreciate your kind words, Herbert, when she
gets back in a few days.

We all try to make this newsgroup a special place where we hammer problems
until they are solved. The sense of triumph in dominating Word, which "never
loses an opportunity to perplex" [TM], is often our motivation, so to know
that someone else has experienced that feeling is always good!

Clive Huggan
============