combining two recipient lists

[Doug Robbins - Word MVP]

One certain way to do it is to use each recipient list as the data source
for a Directory type mail merge. In the mail merge main document, insert a
one row table with as many columns as you have fields in your data source
and after attaching one of the recipient lists to that main document as the
data source, insert the merge fields into the cells of the table. Then,
when you execute that merge to a new document, that document will contain a
table with a row of data for each record in the data source.

Repeat that process for the other recipient list so that you then have two
documents with each one containing a table that is populated with the
records from the recipient lists. Then copy the table from one document
and paste it into the other document at the bottom of the table. Then
remove the empty paragraph(s) between the two tables so that they join
together. Finally, insert a new row at the top of the table and into the
cells of that row, insert names to be used as the merge field names. Then,
you can save that document and use it as the data source for the mail merge
that you originally wished to create.

Depending upon type of the recipient lists, there may be other ways of doing
it, but the above method will work for any type of data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Dr. Dave]

I am using Word 2007 with Vista. I have two different recipient lists for
mail merge with different names. How do I combine them into one list?

 

[Dr. Dave]

Thanks!

One certain way to do it is to use each recipient list as the data source
for a Directory type mail merge. In the mail merge main document, insert
a one row table with as many columns as you have fields in your data
source and after attaching one of the recipient lists to that main
document as the data source, insert the merge fields into the cells of the
table. Then, when you execute that merge to a new document, that document
will contain a table with a row of data for each record in the data
source.

Repeat that process for the other recipient list so that you then have two
documents with each one containing a table that is populated with the
records from the recipient lists. Then copy the table from one document
and paste it into the other document at the bottom of the table. Then
remove the empty paragraph(s) between the two tables so that they join
together. Finally, insert a new row at the top of the table and into the
cells of that row, insert names to be used as the merge field names.
Then, you can save that document and use it as the data source for the
mail merge that you originally wished to create.

Depending upon type of the recipient lists, there may be other ways of
doing it, but the above method will work for any type of data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Graham Mayor]

A directory (or catalog) merge is a merge document type in which each record
immediately follows the next without starting a new page - as in a letter
merge.
See http://www.gmayor.com/mail_merge_labels_with_word_xp.htm or
http://www.gmayor.com/merge_labels_with_word_2007.htm neither of which is
solely about labels and which explain how to change the document type and
how to merge to a new document.

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Graham Mayor - Word MVP


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[Dr. Dave]

Actually, it seems I said thanks prematurely. I tried doing what you said
but I got stuck at not knowing what a "directory type mail merge" is, or how
to "execute that merge to a new document". I tried "print to file" but that
didn't yield anything useful. Could you clarify?

 

[Dr. Dave]

thanks for the help.

A directory (or catalog) merge is a merge document type in which each
record immediately follows the next without starting a new page - as in a
letter merge.
See http://www.gmayor.com/mail_merge_labels_with_word_xp.htm or
http://www.gmayor.com/merge_labels_with_word_2007.htm neither of which is
solely about labels and which explain how to change the document type and
how to merge to a new document.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


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