Comment and question for Shauna Kelly

[Roscoe]

Hope you read this

I was stumbling over the numbering of figures in Appendices and tumbled
into your FAQ. Great stuff.

Comment: In that section you discuss a workaround on how to build a
List of figures because the table can't include two caption labels (
make two tables and then hide the paragraph break between two tables).
Ahh, but it can...use styles instead of captions to build the table and
make all figure this same style. Voila!

Question:

You also discussed using autotext entries to avoid having to edit the
caption (to automatically eliminate the "_apx" from the caption. I
could not get that to work...you discussion was not detailed enough. I
was getting error messages in the preview box, nor could I generate any
autotext.

Thanks

 

[Stefan Blom]

in message

Hope you read this

I was stumbling over the numbering of figures in Appendices and tumbled
into your FAQ. Great stuff.

Comment: In that section you discuss a workaround on how to build a
List of figures because the table can't include two caption labels (
make two tables and then hide the paragraph break between two tables).
Ahh, but it can...use styles instead of captions to build the table and
make all figure this same style. Voila!

But if there are (say) not only figure captions but also table
captions in the document, with your approach all of those will be in
the same list, which is undesirable. Of course, for documents where
there are only figures and "appendix figures" it would work fine.

Question:

You also discussed using autotext entries to avoid having to edit the
caption (to automatically eliminate the "_apx" from the caption. I
could not get that to work...you discussion was not detailed enough. I
was getting error messages in the preview box, nor could I generate any
autotext.

Thanks

For more about AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

 

[Suzanne S. Barnhill]

There's no reason you can't have separate Table Caption and Figure Caption
styles. You can build a TOF based on any single style. When you use Insert |
Reference | Caption, what you get is a caption in Caption style, but there's
no reason you can't apply a different style to the caption after it's
inserted.

 

[Roscoe]

Exactly...

Now, any answer on the autotext recommendations?? that part simply
made no sense to me...

 

[Suzanne S. Barnhill]

No, I guess Stefan will have to get back to you on that one, as I don't know
where he's going with it. And perhaps Shauna will weigh in as well.

 

[Shauna Kelly]

Hi

You can create a table of contents based on the Caption style. But as Stefan
pointed out, that would include all paragraphs in Caption style. So it would
include, for example, captions for tables, figures, equations etc. So if you
just want a list of figures, then creating a table of contents that consists
of all paragraphs in Caption style won't do what you need.

On AutoTexts:

I assume you have used Insert > Reference Caption and used the New Label
button to create a label named Figure_Apx which derives its chapter
numbering from Heading 6.

To create a Figure caption in an appendix, you do Insert > Reference >
Caption. In the Label box, choose Figure_Apx, type the text of the caption
and click OK. You then see (eg) "Figure_Apx 1.1 Map of Europe". You must
then delete the "_Apx" to create something pretty.

If you tire of deleting "_Apx", then you can avoid creating it in the first
place by using an AutoText. To do that, delete the _Apx in the example above
and also delete the "Map of Europe" text. Triple-click what remains of the
caption to select the whole paragraph.

Now, do Alt-F3. And give the text a name (eg AppendixFigure). You can invoke
the AutoText whenever you need to insert a figure in your appendix. The link
that Stefan referred you to
(http://word.mvps.org/faqs/customization/AutoText.htm) describes several
ways to do that.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Roscoe]

That autotext trick is just too cool! Love it when I learn something
new!

However, I still don't understand your comment about styles. It's so
easy to just assign different style types to each type of caption
(caption-figure, caption-table, etc), especially with the trick above,
and build individual tables that way. For each caption style you have
you can have a separate table. I have even done that with references,
although I don't build a table, but it makes referencing it in the text
easier without having to use bookmarks.

Roscoe

 

[Shauna Kelly]

Hi Roscoe

My preference is to avoid the additional steps of assigning a different
style to each kind of caption and having to check that the right style got
assigned to the right paragraphs. That's just my preference.


What you're doing will certainly work. And if that's your preferred way of
working, that's great.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Stefan Blom]

That was my point, too, that using styles would require an extra step.
And I felt that this extra step would be unnecessary for the sole
purpose of avoiding a second table of figures. Of course, it could be
an advantage, namely, if different captions indeed have different
formatting. For example, table captions are usually above the table,
while figure captions are below the figure; this could justify using
different styles.

--
Stefan Blom
Microsoft Word MVP


in message