Common information & Forms

[Andy Roberts]

What I want to do I have a main document with various fields throughout it
in places where a particular unique piece of information is required, such
as a company name. How can I get several fields to hold the same
information, so that when the information is added it appears throughout the
document in all the correct places. I only want to type it once.

I presume if the document is protected then only the fields can be altered.

Thanks

Andy

 

[Greg Maxey]

Andy,

See:
http://gregmaxey.mvps.org/Repeating_Data.htm

 

[Andy Roberts]

Thank Greg

Did the job sort of..

two things. Using the REF function can different formatting, fonts etc be
applied to different REFs? Seems to adopt the initial field

Also it doesn't seem to work with items in the headers and footers.

Can you shed any light on these two things?

Regards

Andy

 

[Robert M. Franz (RMF)]

Hi Andy

two things. Using the REF function can different formatting, fonts etc be
applied to different REFs? Seems to adopt the initial field

A couple of thoughts on this:

1. If you are using styles consistently for your formatting, then the
fields should not pick up anything but direct formating.

2. Make sure you bookmark the word(s) only without any possible adjacing
paragraph mark.

3. If all else fails, you can overwrite any field formatting with
CHARFORMAT; look it up in your offline help.

Greetinx
Robert