common view on outlook folders AND (local or shared) directories

[Wolfgang Sock]

Hello,

does anybody know about a possibility having (local or shared)
directories shown in the same window as the outlook folder list?

This would make it possible to store emails on a central file share,
simply by dragging it from the appropriate outlook folder to the
target directory of the file share.

I succeeded having a shortcut to the root of the file share within the
"outlook shortcuts" (classic shortcut bar on the left, with icons).
With this it is already possible to drag emails from the inbox to a
file directory. But, all emails are then stored to the root of the
files share. It is not possible to follow the branches of the tree
beneath that directory.

Much better would it be to directly classifying the email object by
dropping it directly into the target directory.

Does anybody has an idea about that?

Any help would be apprecciated.

Thank you.

Wolfgang

 

[Sue Mosher [MVP]]

This is not possible. You can, however, drag items from an Outlook folder to a Windows Explorer window or, in versions of Outlook before 2003, to an Outlook window displaying a system folder.
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers

 

[Down Home]

In the strictest sense of the word "directory", I agree. However, we fake it
on our network. We simply created a folder on the network share aptly called
'shared_mail'. We then
used an administrator computer and, using Outlook, created a new Personal
Folder File (.PST) inside this folder and named it 'shared_mail.pst' (File >
New > Personal Folder File).

We created a tree of folders underneath. We then went to each users computer
and simply opened the .PST
Voila, we now have a shared set of folders completey controllable from
within Outlook. Backups are done at the drive/folder level.

This is not possible. You can, however, drag items from an Outlook folder

to a Windows Explorer window or, in versions of Outlook before 2003, to an
Outlook window >displaying a system folder.

 

[Wolfgang Sock]

Hello

thank you for sharing your ideas.

Didn't thought it is really a problem within outlook, because the
concept is simple and I supposed many many groups have that
requirement.

Yes, Sue, drag and drop is possible, I just wanted to have the
directory tree of the file share within outlook avoiding having to
open two seperate windows (outlook client and explorer client). Even
more weird, it is possible when you have a link to the share root in
the outlook shortcuts bar, then the directory tree is shown in the
"folder list" panel. But drag (from the inbox) to the directories (on
the share) is then not possible.

When I'm understanding right the idea of "down home", the complete
structure of shared emails resides in one common pst file. That is
quite the same as using a public folder, isn't it. Problem there,
normally you have two types of info source: 1. emails, 2. documents
created or e.g. download and we want to store documents from both
sources within one directory structure.

Ok, the first alternative,
a) to store emails (at least the important ones) directly to the share
is not possible just by dragging them from inbox to the target dir on
the share without leaving the outlook client. ( at least with save_as
it's possible to store the email on the dir)

b) second alternative as "down home" suggested would be to store
everything in one Mega (110 GB) pst file or public folder in Exchange.
But there I have fear, that the pst files has performance problems
when it's getting to big, don't you think so?

Again thank you for your replies.

Greetings
Wolfgang

PS: Since my posting in the public MS group I receive about 40
attacking emails with new security patches, saying they are "official
updates" and so on. Seems there are quite a few MS no-friends on there
way, who scan the MS groups. Boring! :-0
Did you observe the same? How do you compete with that? (esp. Sue, you
had your official email address in the posting too)

 

[Sue Mosher [MVP]]

Except that Outlook allows only one person at a time to use a given PST file.

--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers