% Complete vs % Work Complete in Project Server

[Dale]

We are using project server where the resources are entering their work daily
in the time sheet view. On occassion if a resource finishes their task early
or with less hours than estimated for the work, the % work complete will
update to 100% but the % complete will not. At times too the % complete will
update to 100% with a finish date in the future when the resource reported
that they were complete today. How can we overcome this problem?

 

[William Raymond]

Hi Dale,

This is by-design

A resouce on a task is considered an 'assignment'. As I'm sure you already
know, you can have more than one assignment on a task. Therefore, we need
to somewhat seperate an assignment's %Complete from a task's %Complete.
Therefore, an assignment that is 100% done, does not mean the task itself is
done.

If all assignments are 100% complete, typically MS Project will calculate
the entire task as 100% complete. However, this may not be the case if the
assignment is done before the task's finish date. This means the PM has to
investigate whether the work really is done or not and set the task to 100%
complete.

On the other hand, if all assignments finish their work after the finish
date of the task, then the task will immediately become 100% Complete,
because the assignments are done and there is an assignment finish date past
the task's finish date.

Did that help or confuse ;-) ?

-Bill

 

[Dale]

I understand what you are saying but it is unfortunate that a resource
reporting that they are done with their assignment does not automatically
update the finish date. It would seem even if there were multiple resources
assigned to the same task that Project could use the latest finish date of
each resource as the determinant of the task finish date.

Hi Dale,

This is by-design

A resouce on a task is considered an 'assignment'. As I'm sure you already
know, you can have more than one assignment on a task. Therefore, we need
to somewhat seperate an assignment's %Complete from a task's %Complete.
Therefore, an assignment that is 100% done, does not mean the task itself is
done.

If all assignments are 100% complete, typically MS Project will calculate
the entire task as 100% complete. However, this may not be the case if the
assignment is done before the task's finish date. This means the PM has to
investigate whether the work really is done or not and set the task to 100%
complete.

On the other hand, if all assignments finish their work after the finish
date of the task, then the task will immediately become 100% Complete,
because the assignments are done and there is an assignment finish date past
the task's finish date.

Did that help or confuse ;-) ?

-Bill
--
William Raymond [MS Project MVP]
(e-mail address removed)
BLOG: http://www.mympa.org/blog.aspx

We are using project server where the resources are entering their work
daily
in the time sheet view. On occassion if a resource finishes their task
early
or with less hours than estimated for the work, the % work complete will
update to 100% but the % complete will not. At times too the % complete
will
update to 100% with a finish date in the future when the resource reported
that they were complete today. How can we overcome this problem?