D
diane in seattle
hi, i'm trying to create indexes for
20 books, then combine those 20
indexes into one index according
to occurrences of words these books
have in common.
additionally, i need to insert a title
abbreviation at the beginning of
each book's list of words. i've chosen
a simple two-letter abbreviation
to identify each book.
this is complex, i know. i use word
2000 & cannot use a different version
of word at this time.
here are some examples, although
i'm guessing the formatting won't
survive the trip after i hit 'send:'
listing ONE
these are the references to being
absent-minded, as they occur in
all forms in two books:
absentminded, 16, 21, 206, 269, 343
absentminded, 529
absent-minded, 114, 122, 522, 673
absentminded world, 207
absentmindedly, 206
absentmindedly, 118
absent-mindedly, 522, 673
listing TWO
one task is to insert that 2-letter
abbreviation after the word & before
the numbers begin, like this:
absentminded, VC: 529
absentminded, VC: 114, 122, 522, 529, 673
absentminded world, WW:: 207
absentmindedly, WW:: 206
absent-mindedly,VC: 118, 522, 673
i have these entries color-coded so i
can easily identify each book by color.
so i manually inserted the abbreviation
after each main entry. i can, of course,
easily (i think) do this in each book's
index.
listing THREE
i may ultimately combine listings in each
book by *root* word instead of all its
variations. that index would look like
this:
absentminded, WW: 16, 21, 206, 207, 269, 343
absentminded, VC: 114, 118, 122, 522, 529, 673
listing FOUR
& finally, i would need to combine these
entries in sequence after the root word
as it is found in all books, using the
2-letter abbreviation to separate a bunch
of listings:
absentminded, VC: 114, 118, 122, 522,
529, 673; WW: 16, 21, 206, 207, 269, 343
the first line would be outdented for ease
of reading the lists.
so if i were listing where the word occurs
in six titles, the listing would look some-
thing like this:
absentminded, BS: 38 DA: 274,
BD: 331, DA: 311, , VC: 114,
118, 122, 522, 529, 673;
WW: 16, 21, 206, 207, 269, 343
it looks far more legible with the formatting
that will be included in the final index.
so, here are some criteria i've been
using in my efforts to combine indexes:
1. the word is found;
2. some kind of global
routine would be used to
insert the two-letter
abbreviation after each
index entry;
3. these 20 groups, as
found in each index, would
then be combined under
one main word, alphabet-
ically.
i've color-coded each index
in an effort to use some kind
of find&replace routine where
i either use wildcards or the
'special' designation & text
formatting.
i've tried doing a global find
& replace where the routine
would be
word comma space
then
abbreviation colon space
followed by a sequential
listing of page numbers
as the word occurs in each
title, e.g.
number comma space
number comma space
number comma space
of course, i can easily do the
last routine on the fly, as the
indexing feature already does
most of this.
i've tried to create macros to
ease some of the work, but for
some reasons, my macro recorder
doesn't work. neither do the function
keys that are supposed to insert or
update an index. i don't know if it's
something to do with my keyboard
or if it's just a bug in my software,
but it would be nice to be able to do
that.
so, i know this is a really com-
plicated question & i hope you
can understand it & can help.
more than that, if you do com-
prehend it, i hope i will be able
to understand your solution!
p.s. after wrestling endlessly
with fields i created erroneously
& wanted to replace globally,
spending hours & hours looking
through the ms-word help file,
i came here to discover that
all i needed to know was:
^d XE "word i want replaced"
that has saved me so much
work! why that routine was not
included in the help file in the
first place boggles my mind.
surely those who document wp
software would know that at some
point, there would need to be a
command for undo or unmark.
we are, after all, imperfect.
or should i say, 'absent-minded...'
thanks to the genius who answers
my riddles...
diane in seattle
20 books, then combine those 20
indexes into one index according
to occurrences of words these books
have in common.
additionally, i need to insert a title
abbreviation at the beginning of
each book's list of words. i've chosen
a simple two-letter abbreviation
to identify each book.
this is complex, i know. i use word
2000 & cannot use a different version
of word at this time.
here are some examples, although
i'm guessing the formatting won't
survive the trip after i hit 'send:'
listing ONE
these are the references to being
absent-minded, as they occur in
all forms in two books:
absentminded, 16, 21, 206, 269, 343
absentminded, 529
absent-minded, 114, 122, 522, 673
absentminded world, 207
absentmindedly, 206
absentmindedly, 118
absent-mindedly, 522, 673
listing TWO
one task is to insert that 2-letter
abbreviation after the word & before
the numbers begin, like this:
absentminded, VC: 529
absentminded, VC: 114, 122, 522, 529, 673
absentminded world, WW:: 207
absentmindedly, WW:: 206
absent-mindedly,VC: 118, 522, 673
i have these entries color-coded so i
can easily identify each book by color.
so i manually inserted the abbreviation
after each main entry. i can, of course,
easily (i think) do this in each book's
index.
listing THREE
i may ultimately combine listings in each
book by *root* word instead of all its
variations. that index would look like
this:
absentminded, WW: 16, 21, 206, 207, 269, 343
absentminded, VC: 114, 118, 122, 522, 529, 673
listing FOUR
& finally, i would need to combine these
entries in sequence after the root word
as it is found in all books, using the
2-letter abbreviation to separate a bunch
of listings:
absentminded, VC: 114, 118, 122, 522,
529, 673; WW: 16, 21, 206, 207, 269, 343
the first line would be outdented for ease
of reading the lists.
so if i were listing where the word occurs
in six titles, the listing would look some-
thing like this:
absentminded, BS: 38 DA: 274,
BD: 331, DA: 311, , VC: 114,
118, 122, 522, 529, 673;
WW: 16, 21, 206, 207, 269, 343
it looks far more legible with the formatting
that will be included in the final index.
so, here are some criteria i've been
using in my efforts to combine indexes:
1. the word is found;
2. some kind of global
routine would be used to
insert the two-letter
abbreviation after each
index entry;
3. these 20 groups, as
found in each index, would
then be combined under
one main word, alphabet-
ically.
i've color-coded each index
in an effort to use some kind
of find&replace routine where
i either use wildcards or the
'special' designation & text
formatting.
i've tried doing a global find
& replace where the routine
would be
word comma space
then
abbreviation colon space
followed by a sequential
listing of page numbers
as the word occurs in each
title, e.g.
number comma space
number comma space
number comma space
of course, i can easily do the
last routine on the fly, as the
indexing feature already does
most of this.
i've tried to create macros to
ease some of the work, but for
some reasons, my macro recorder
doesn't work. neither do the function
keys that are supposed to insert or
update an index. i don't know if it's
something to do with my keyboard
or if it's just a bug in my software,
but it would be nice to be able to do
that.
so, i know this is a really com-
plicated question & i hope you
can understand it & can help.
more than that, if you do com-
prehend it, i hope i will be able
to understand your solution!
p.s. after wrestling endlessly
with fields i created erroneously
& wanted to replace globally,
spending hours & hours looking
through the ms-word help file,
i came here to discover that
all i needed to know was:
^d XE "word i want replaced"
that has saved me so much
work! why that routine was not
included in the help file in the
first place boggles my mind.
surely those who document wp
software would know that at some
point, there would need to be a
command for undo or unmark.
we are, after all, imperfect.
or should i say, 'absent-minded...'
thanks to the genius who answers
my riddles...
diane in seattle