Complex Outline/Paragraph Numbering

[Z R]

Every so often, I have to put together a single word document which is a
compilation of several smaller Word documents. All the smaller documents
are based off the same template, and I need to continuous doc to look
idential to the individual docs put together. Body text in the documents is
numbered by paragraph, as are headings (all defined in styles). Page
numbers (the one thing which is easily restarted at a section) are
continuous.

Inserting the files one after another results in headings and paragraph
numbers that keep climbing, rather than restarting. When I try to restart
the numbering the whole document goes haywire, changing margins and tabs.
I've turned off "Automatically Update" for the relevant styles, but it still
happens - any ideas?

 

[Charles Kenyon]

See: How to create numbered headings or outline numbering in your Word
document
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For
bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the
subject is related.)

This is based on ...

Word's Numbering Explained
http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm

Additional information you may find useful or need is at:

How to Create a Template, Part II
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

Legal Numbering
http://www.addbalance.com/usersguide/numbering.htm


--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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[Margaret Aldis]

For a full discussion on restarting options, problems and workarounds, see
my articles at
http://word.mvps.org/FAQs/Numbering/ListRestartMethods.htm

If your tabs and indents are changing, I would also suspect that you have
not set up the numbered styles correctly - you need to set the tabs and
indents from Numbering, not try to change them afterwards with Paragraph
formatting for the style.

 

[Klaus Linke]

Maybe a hidden listnum field { ListNum \L1 \s0 } at the end of each file would be a good ad hoc solution, requiring only small changes?
In case you compile the docs with a macro, this macro could insert the fields.

If you have only one numbering scheme (list template), one such listnum field at the end of each doc should work fine.
If you have several list templates in use (say one for the headings, and another for paragraphs, and maybe mre for bullets), you should put the lisnum field(s) in each last paragraph using the template(s) that you want to restart.


If you use some heading at the top of each inserted file, and that style isn't [currently] numbered, it would probably make more sense (and would be a "cleaner" and simpler solution than hidden fields) to include that heading style in the list template, so that the other styles restart automatically after this heading.

Regards,
Klaus