Compressing a Word file with jpeg photos

[nancfp]

Version: 2008 Operating System: Mac OS X 10.4 (Tiger) I have a 16 MB Word file with JPEG photos I'd like to email. Is there any way to compress this file?

Thanks.

 

[Patty Winter]

Version: 2008 Operating System: Mac OS X 10.4 (Tiger) I have a 16 MB
Word file with
JPEG photos I'd like to email. Is there any way to compress this file?

In the Finder, select the file and choose File > Create Archive.


Patty

 

[John_McGhie_[MVP]]

No. JPEGs are already compressed as tight as they can go. That's what JPEG
does, it compresses pictures.

What you can do is "Re-sample" the files so the pictures are smaller.

Look up the help in iPhoto, you will find that it has a way to down-sample a
batch of pictures. One of the options it gives you is "For emailing".

Note: You WILL lose quality, the only way to get a JPEG smaller is to
remove pixels from the picture. They will look fine on screen, but they
will be a bit fuzzy of anyone tries to print them.

Hope this helps

Version: 2008 Operating System: Mac OS X 10.4 (Tiger) I have a 16 MB Word file
with JPEG photos I'd like to email. Is there any way to compress this file?

Thanks.

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[CyberTaz]

That's what we've been schooled to believe, ain't it, John... But here's an
update based on a quick test here:

I created a .docx (3 pages of rand() text), stuck in 2 JPEGs, a Shape & a
Chart (old style) resulting in a file size of 7.1MB on which I then used
'Create Archive of...'. That produced a .docx.zip of 644KB. Another .docx
containing nothing but 2 JPEGS was 4.1MB & resulted in a .zip of 516KB.

I haven't bothered to print the copies expanded from the .zips but they seem
to be identical & the size is the same as the originals... Interestingly
enough - just to prove we both aren't [totally] crazy - I Archived a 1.6MB
JPEG which resulted in a jpeg.zip of the same size. Go figure

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[nancfp]

Thanks for your help. I've used the smallest JPEG photos to insert into the document that is 16 MB. I went to Finder, couldn't find a "Create archive of" link. There was a link to "Compress" the file, which I used to produce a 15MB zip file. Still too large.

Guess I'll burn some CDs and mail them.

Again, I appreciate the help!

 

[John_McGhie_[MVP]]

Hi Bob:

Unzip the .docx and have a look to see what is in the "Media" folder.
That's where the pictures are... Chances are you will find there was a TIFF
or a PICT or something in there as well.

Nancy's results are about what I would expect: a normal JPEG will compress
by about 10 per cent, depending on the quality rating it was saved with.

Nancy, I don't think you followed my instructions to re-sample the JPEGs
with iPhoto. Changing the size of the picture inside Word has no effect on
the file size stored in the document, it affects only the magnification with
which it is displayed.

To alter the image size, you need to use a photo editor such as iPhoto.

Cheers

That's what we've been schooled to believe, ain't it, John... But here's an
update based on a quick test here:

I created a .docx (3 pages of rand() text), stuck in 2 JPEGs, a Shape & a
Chart (old style) resulting in a file size of 7.1MB on which I then used
'Create Archive of...'. That produced a .docx.zip of 644KB. Another .docx
containing nothing but 2 JPEGS was 4.1MB & resulted in a .zip of 516KB.

I haven't bothered to print the copies expanded from the .zips but they seem
to be identical & the size is the same as the originals... Interestingly
enough - just to prove we both aren't [totally] crazy - I Archived a 1.6MB
JPEG which resulted in a jpeg.zip of the same size. Go figure

Regards |:>)
Bob Jones
[MVP] Office:Mac

No. JPEGs are already compressed as tight as they can go. That's what JPEG
does, it compresses pictures.

What you can do is "Re-sample" the files so the pictures are smaller.

Look up the help in iPhoto, you will find that it has a way to down-sample a
batch of pictures. One of the options it gives you is "For emailing".

Note: You WILL lose quality, the only way to get a JPEG smaller is to
remove pixels from the picture. They will look fine on screen, but they
will be a bit fuzzy of anyone tries to print them.

Hope this helps




--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[nancfp]

Thank you, John. To include the photos in the Word document, i went to iPhoto, selected the photo, went to File>Export>Kind (JPEG)>Quality (Low - smallest.) Is there something else I should have done? I have LOTS of pictures in the Word document.

Sadly, I couldn't find the "Media" folder to be certain there were no TIFF or PICT files, but I don't think there are.

 

[pjonesCET]

unzip a copy of the DOCX file not the original

 

[John_McGhie_[MVP]]

As well as setting "quality" to smallest, you need to set the SIZE to the
size you want to see.

The "Quality" sets the compression ratio, the "Size" sets the dimensions of
the picture.

Make the "Size" large enough for people to see, but no larger. If you
adjust the Size in iPhoto, you are actually removing information from the
picture file, which results in a dramatically smaller file. Adjusting the
size in Word simply adjusts the zoom level, the file stays the same size.

You may find that a Quality of "Smallest" is a bit too severe... Open one
of the exported pictures and have a look. They can get a bit foggy at that
setting Again, this setting actually removes information from the file.
Stop just short of making the picture look fuzzy

Hope this helps

Thank you, John. To include the photos in the Word document, i went to
iPhoto, selected the photo, went to File>Export>Kind (JPEG)>Quality (Low -
smallest.) Is there something else I should have done? I have LOTS of
pictures in the Word document.

Sadly, I couldn't find the "Media" folder to be certain there were no TIFF or
PICT files, but I don't think there are.

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[nancfp]

OMG! How stupid of me to have missed this adjustment! Makes all the difference in the world! Thank you!

Feel like i'm becoming an expert with iPhoto, thanks to you!