Compressing photos in a document

[Guest]

Hi,

I have a word document, a technical manual.

It has lots of photos in it and this has made the document size about
101 Mbytes

this is too big to email.

Is there a way (utility) I can reduce the quality/size of the images
automatically.

At the moment I am taking each photo out, pasting it into Photoshop then
resizing to 320 x 240 and saving with a jpg quality of 30%

can I automate this somehow as it's taking a long time.

 

[Graham Mayor]

You could extract the images using the methods suggested at
http://www.gmayor.com/extract_images_from_word.htm, use SnagIt
(www.techsmith.com) to batch shrink the images, then re-insert them. Whether
that would shrink your document to the 2-3mb practical maximum size for
e-mail is anyone's guess, but mine would be that you will get nowhere near
it.

--
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Graham Mayor - Word MVP


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[Guest]

You could extract the images using the methods suggested at
http://www.gmayor.com/extract_images_from_word.htm, use SnagIt
(www.techsmith.com) to batch shrink the images, then re-insert them. Whether
that would shrink your document to the 2-3mb practical maximum size for
e-mail is anyone's guess, but mine would be that you will get nowhere near
it.

Thanks for that.

I have thought about doing it in a batch but then I have to remember
where each photo goes and there are hundreds of them. But I may have to
resort to this method.

I picked this project up from someone who didn't know about resizing and
stuff.

If I double click on a photo the box that appears has a compress option
button and you can select the current image or all images in the
document and also select the new resolution.

I have tried this but it doesn't seem to work!

Thanks for the advice.

 

[Suzanne S. Barnhill]

Have you already compressed the photos in Word? There's a Compress Pictures
button on the Picture toolbar. When you use this on a single picture, Word
will ask whether you want to compress all the pictures in the document.

As Graham says, however, this will likely not help enough. You have two
options: (1) set your mail client to break the file up into <1 MB chunks or
(2) upload it to a file sharing site. I have used http://senduit.com/ with
success, but I'm sure there are others that would work as well.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org