compressing word documents to send as email attachments

[buru]

Version: 2008

Hello,

How can I compress a large word document in order to send it via email attachment? I don't care it I send it as a doc or PDF. Please let me know!

Thanks,
Diana

 

[Michel Bintener]

Hi Diana,

which e-mail application do you use? Entourage 2008 has the option to
automatically create a zip archive of attached files. Alternatively, you can
right-/ctrl-click the file in the Finder and choose Compress or Create
Archive from the contextual menu.

 

[John McGhie]

In 2008 you don't have to: if you have saved it in .docx (Word Document
format, in 2008) it's already as compressed as it is possible to get.
Changing to a different format will make it "larger", not smaller.

If you haven't saved it in .docx, do that: it's about a quarter the size.

If it's still too big after saving as .docx, the problem is the pictures.
Re-sample the pictures to a smaller size and a lower DPI setting and you
will make a dramatic difference to the document size.

Apple's iPhoto will resample pictures for you very quickly.

Cheers

Version: 2008

Hello,

How can I compress a large word document in order to send it via email
attachment? I don't care it I send it as a doc or PDF. Please let me know!

Thanks,
Diana

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[CyberTaz]

I hear you John, but as just one example I've got a ~400 pg .docx that
weighs in at 2.3 MB which Drop Stuff renders as a 1.1 MB .sitx -- I'd call
that a respectable reduction As a .doc the same file is 4.3 MB & the
..sitx from it is 1.5 MB. However, it contains only 4 images.

I agree completely about the pictures though... Especially if they happen to
be JPGs, which just don't compress much more than they already are.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Phillip Jones, C.E.T.]

Recent versions of StuffIt Deluxe can compress jpegs.

 

[CyberTaz]

Yes, they can, but as I wrote JPGs don't compress very much -- JPG is a
compressed format to begin with so there just isn't much more to be done to
them. A 1.4 MB JPG will only compress to around 1.1 MB.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie]

Hi Bob:

Yeah, users with the paid-for version of Stuffit should be able to improve
the compression ratio, because Stuffit has the ability to sense the kind of
content in the file and adjust its compression algorithm accordingly. (So
does the latest version of WinZip, but I suspect there won't be very many
licensed copies of that on Macs....)

The reason I did not suggest that is because there are quite a few users who
do not have Stuffit installed, and in a work setting, may not be able to
install it.

There are also a very large number of users out there in "Automatic No" mode
who will simply complain they can't open the file if you email them a .sitx


Cheers

I hear you John, but as just one example I've got a ~400 pg .docx that
weighs in at 2.3 MB which Drop Stuff renders as a 1.1 MB .sitx -- I'd call
that a respectable reduction As a .doc the same file is 4.3 MB & the
.sitx from it is 1.5 MB. However, it contains only 4 images.


I agree completely about the pictures though... Especially if they happen to
be JPGs, which just don't compress much more than they already are.

Regards |:>)
Bob Jones
[MVP] Office:Mac

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]