concurrent projects on the same calendar

[marie]

I am using Project to manage the building schedule for the local Habitat for
Humanity. The same homebuilding tasks are accomplished in the same order in
one home after another, but the starts are staggered. Sometimes the duration
of tasks change, but never the tasks themselves. Is there a way to show the
progress of several different homes on the same calendar? For example I'd
like to have a calendar showing that on August 1st, there will be painting in
home #1, hanging drywall in home #2, and raising walls in home #3.

 

[JulieS]

Hi Marie,

You can create a master project to combine multiple projects. Create a new
project file and choose Insert > Project. Select the project file(s) and
click Insert.
By default, all of the inserted projects are linked to the master project.
You may then view the Calendar view and see the tasks from the multiple
projects represented. There are some limitations (how many tasks will print
out on the view) to the Calendar view but hopefully it will show you what
you want to see.

Hope this helps. Let us know how you get along.

Julie

 

[marie]

Thanks, this seems to work well and was easier than I thought.
Another question: Is there a way to display the resource names next to the
task on the calendar, instead of the duration?

 

[JulieS]

Hi Marie,

Glad to know the master calendar view fits your needs and thanks for the
feedback.

As far as changing the information in the calendar to show resource names;
in the Calendar view, choose Format > Bar Styles. Choose Noncritical from
the Task type list. In the Text area at the bottom of the dialog box, click
in the Fields list, delete Duration, and enter Resource Names.
Repeat for Critical task type.

Hope this helps. Let us know how you get along.
Julie