conference rooms as attendees vs resources

[Wild Goose Chase]

Everything I have read instructs me that in order to be able to properly
schedule a conference room (set as a resource with it's own Exchange address
as MS instructs to do) I have to add it to a meeting request in the RESOURCE
area.

One of our Execs likes to add the conference room in the TO area (as one of
the attendees in the scheduling tab) and says he has "always" done it this
way and Outlook does in fact allow you to do this this way BUT it is not
reliable in adding the meeting to the conference room's calendar (as is
sending the meeting request via the RESOURCE area).

He wants to know why and I must research why adding a conference room as an
ATTENDEE rather than a RESOURCE doesn't work exactly the same (and saying
because MS instructs you to add as a RESOURCE and designed it work this way
isn't good enough) and that it always did in the past for him up until I
pointed out that that was not the right way to do it (mmmmhmmmm. . riiiiight).

(I'm truly hoping each of you can sense the frusteration in my words and
possibly can see me rolling my eyes thru the computer screen and just so you
all know I'm a MOS MASTER and that seems to be completely irrelavant - maybe
if a boy responds to me it will actually have an impact . . again being
tongue-in-cheek)

 

[Sue Mosher [MVP-Outlook]]

Because only if it's added as a resource will Outlook automatically book the room. If it's added as a required or optional resource, the room won't be booked unless it has a delegate. So, sooner or later, he'll find someone else's meeting taking place when he wants to have his session. If that hasn't happened to him already, he's been lucky.

 

[Wild Goose Chase]

thank you SO much . . i am passing along

Because only if it's added as a resource will Outlook automatically book the room. If it's added as a required or optional resource, the room won't be booked unless it has a delegate. So, sooner or later, he'll find someone else's meeting taking place when he wants to have his session. If that hasn't happened to him already, he's been lucky.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54