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Message: [QUOTE="Shauna Kelly, post: 5694350"] Hi Jim Let's go back about 6 steps. Word has two kinds of numbering, and to all intents and purposes they are mutually exclusive. One kind of numbering uses fields. Fields don't update automatically, although you can update an individual field or all fields at once. They don't have much flexibility in formatting. And they have no hierarchical structure. One of the fields used for numbering is the SEQ (for Sequence) field. You can have as many different Sequences of numbers in a document as you like (well, there's probably a limit, but none that anyone's ever run into). The Insert > Reference > Caption functionality uses SEQ felds. SEQ fields have a few special properties, including the fact that Word can whip up a list of all the paragraphs containing a certain Sequence. That's how it creates a Table of Tables or a Table of Figures. SEQ numbering is old, and it works flawlessly. Numbering fields can be placed anywhere (eg in the middle of a paragraph). You'll see when you create a caption that the introductory text (eg "Figure" or "Table") is not part of the numbering. The second kind of numbering is paragraph numbering. This does not use fields. Paragraph numbering updates automatically. Paragraph numbering has considerable flexibility in formatting. And it can have a hierarchical structure consisting of up to 9 levevls (that's commonly used to get numbering like 1, 1.1, 1.1.1 etc). You can have many different numbering schemes in a document (where a scheme is one hierarchical structure of up to 9 levels). Paragraph numbering is normally linked to styles. You set up a numbering scheme and link it to a set of styles (eg Heading 1 for "Chapter 1", Heading 2 for "1.1" etc). When you apply a style to a paragraph any numbering associated with that style is also applied to the paragraph. And if you modify the numbering, all paragraphs in the document in that style will respond with the new numbering format instantly. Word can generate a table of contents based on levels or styles. Paragraph numbering is creaky and works most of the time if you tend it carefully. The numbering can only be placed at the beginning of a paragraph in a left-to-right language, and it can include introductory text (eg "Chapter 1"). So there are your choices. Either use the Inset > Reference > Caption functionality, which will insert a SEQ field for you. Note that doing so also applies the Caption style to the paragraph. Or, create a style for your Figure captions and another for your Table captions and set up the numbering as described at: How to create numbered headings or outline numbering in your Microsoft Word document [URL]http://www.ShaunaKelly.com/word/numbering/OutlineNumbering.html[/URL] Just substitute the heading styles described in that page with your required styles. But don't use the Insert > Reference > Caption functionality together with paragraph numbering or you'll have "Figure 1 Figure 1 A photo of the dog". And just to confuse the issue the two kinds of numbering can work co-operatively. So, for example, if you use style Heading 1 to mark the chapter titles, you can get your figures marked Figure 1.1, Figure 1.2, .... Figure 2.1, Figure 2.2 etc. Work uses the current Heading style to provide the first number, and the SEQ field to provide the second number. Unless you have a very good reason to do so, I'd stick with the built-in functionality of Inset > Reference > Caption. It's reliable, it works well and all the functionality you need is built in. Hope this helps. Shauna Kelly. Microsoft MVP. [URL]http://www.shaunakelly.com/word[/URL] [/QUOTE]

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