constantly changing formatting + joiningpages + range of "save to" options

[vietalpes]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) This forum is brilliant! Reading through some prior responses I've already been able to solve some minor problems. Here my 'major' problems though:

1) My FOOTNOTES always come in Times New Roman and I need them to always be in Calibri 10. Also somehow the footnotes are indented in a weird way.

2) Whenever I copy paste from one word document to another one, the formatting of the text goes completely crazy! Either it goes from Calibri to Times New Roman. But mostly the copy pasted text comes out as subscript! Which is super annoying, because when getting it back to normal text, I lose all sorts of other prior formatting. Please everything I copy paste should always be Calibri 12. Never anything else!

3) I'm used to working in the view setting "print layout" and really like it for various reasons. Yet, I lose so much space going from one page to another. On microsoft word it's super easy to join pages with a simple click. Is word for mac so much behind that this is not possible? Given that I work on word at least 8 hours by day, being able to join pages would mean the world to me!

4) When I click "save to", then I only have a very limited range of folders available. Subfolders don't open at all! It's very inconvenient! How come? And how can I fix it? Please! All my document are beginning to me in a big mess!

Thanks so much for helping me out on these four challenges!

Jill

 

[John McGhie]

Hi Jill:

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) This forum is
brilliant!

Let me seize the opportunity to tell you how to get "even better service" in
here A) Always give your software update levels so we can answer
accurately, and B) Don't combine more than one question into a post. That's
because people in here are often "specialists" in one or more kinds of
problem: they are covering several forums and they scan the headlines and
don't stop to read a post unless it looks to be within their area of
expertise.

1) My FOOTNOTES always come in Times New Roman and I need them to always be in
Calibri 10. Also somehow the footnotes are indented in a weird way.

Your footnotes are formatted by two styles: "Footnote Reference" and
"Footnote Text". Hop into Format>Style and change them as you require. Do
Footnote Text first, that's the main style: Footnote Text only controls the
superscript for the note mark.

2) Whenever I copy paste from one word document to another one, the formatting
of the text goes completely crazy! Either it goes from Calibri to Times New
Roman. But mostly the copy pasted text comes out as subscript! Which is super
annoying, because when getting it back to normal text, I lose all sorts of
other prior formatting. Please everything I copy paste should always be
Calibri 12. Never anything else!

What happens when you Paste is controlled by the preferences you have set in
Word>Preferences>Edit>Paste Options>Settings. Sadly, the design options are
chosen to suit users who have no clue about formatting. Many of us resort
to "Paste Unformatted" to simply abandon all the incoming formatting.

It's a lot quicker to simply re-apply the correct styles than it is to sort
out the mess the default settings make. See Edit>Paste Special>"Unformatted
Text". If you have "Show paste options button" enabled in Prefs>Edit... You
can choose "Keep text only" from the floatie to get rid of the crap.

3) I'm used to working in the view setting "print layout" and really like it
for various reasons. Yet, I lose so much space going from one page to another.
On microsoft word it's super easy to join pages with a simple click. Is word
for mac so much behind that this is not possible? Given that I work on word at
least 8 hours by day, being able to join pages would mean the world to me!

That's what Draft view is for (among other things). Draft View is your main
editing and creating view: the display is enhanced to show you more of the
control characters in the document so you have a better view of what is
going on.

Mac Word does not have the "Suppress break between pages" or "Open in
Reading Layout" design bugs that WinWord has, both of which get the n00bies
into astonishing trouble

4) When I click "save to", then I only have a very limited range of folders
available. Subfolders don't open at all! It's very inconvenient! How come? And
how can I fix it? Please!

Take a cruise through the Mac Help Topic "Learn the basics about your Mac" ‹
you will restore several hours to your life each day

Yes, you can drive a Mac as if it were Windows, and I often do, but it means
doing everything the hard way.

Both Mac and Windows have a "file manager" ‹ in Mac it's called "Finder" and
in Windows it's called "Windows Explorer" (not "Internet Explorer", that's a
different thing...).

When you go into File>Save As or File>Open, Word simply asks the operating
system to open a window into the file manager. So what you're looking at on
the Mac is a Finder window. If you learn about the Finder, the display will
instantly make sense to you (although, I continue to argue that the Finder
Window displayed under Save As is a little counter-intuitive...)

When you open the Save As Finder Window, you will see a blue "Disclosure
Triangle" at the end of the top "Save As" field. Click that and the Finder
window expands to a full browser version that enables you to browse to any
place you like on your Mac.

Mac has a set of "Default folders" just as Windows does. For a long and
happy life, put your stuff where it's supposed to be. Everything you create
should go into "Documents", within which you will find default folders for
things such as pictures, music, and downloads.

You can create subfolders in documents organised the way you think.

Put your stuff into those folders and avoid the temptation to store stuff on
your desktop. It's like hiring a cleaning lady: the mess will suddenly
dissipate As an extra benefit, your backups will work properly, your
system will run better, and maintenance will be a lot easier!

Cheers

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]