contactlist

[Marc Verdonck]

In my contact list I have a few hundred names. When I use to, cc, bcc the
names are always sorted on the firstname, the business fax is also included
in this list.
Is it possible to use the lastname to sort and is it possible only to see
the email address and not the businessfax. I only wanted to see the "File
as:" name and the "Email" from the contacts in the Select names.

Marc

 

[Russ Valentine [MVP-Outlook]]

You failed to post your Outlook version so we could answer.

For some versions, go to Tools > E-mail accounts > View or change existing
directories or address books > Outlook Address Book > Change. > Set your
sort order there

The Outlook Address Book has always included all electronic addresses.
Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.
One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.
There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).
Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.