Contacts shared in a public folders

[LithiumKid1976]

Hi,
Is it possible to have your contacts, including a distrubtion list shared in
a public folder? so that user who have access to the public folder, are able
to send emails using theses contacts and public folders?

If any one has any suggestions id appreciate it.

Regards
Damien.

 

[Judy Gleeson \(MVP Outlook\)]

Yes. It works well.

What version of Outlook?
What don't you understand about using a Public Folder this way?

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..

 

[Diane Poremsky [MVP]]

you would need to move your contacts to the folder. Some of the tools on
this page: http://www.slipstick.com/outlook/sync-mail.asp can sync the
folders.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
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[LithiumKid1976]

Hi Judy,
Im Using outlook 2007.
I have a public folder created. and shared to a group of users.
I have a new Contact Item created under this public folder. in it i have an
existing Distrubtion list.

when Creating a new mail, i dont see this DL listed, how can i make this DL
visible to all users with access to the public folder?

hope that makes sense.. ?

Regards
Damien

 

[Diane Poremsky [MVP]]

Did you enable the folder as an address book?
right click on it, choose properties, outlook address book tab.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[LithiumKid1976]

Hi Dianne
I have that done.
ie Right click on folder, properties, outlook address book, "checked" the
'show this folder as an email address book', pressed ok.

still dont see the list in contacts. am i looking in the correct place?
Thanks...

Did you enable the folder as an address book?
right click on it, choose properties, outlook address book tab.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi Judy,
Im Using outlook 2007.
I have a public folder created. and shared to a group of users.
I have a new Contact Item created under this public folder. in it i have
an
existing Distrubtion list.

when Creating a new mail, i dont see this DL listed, how can i make this
DL
visible to all users with access to the public folder?

hope that makes sense.. ?

Regards
Damien

 

[Judy Gleeson \(MVP Outlook\)]

Not sure what you mean by not seeing it in Contacts.

If you use the To... button to address an email, can you get to the Public
Contacts Folder to access the DL?

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..

Hi Dianne
I have that done.
ie Right click on folder, properties, outlook address book, "checked" the
'show this folder as an email address book', pressed ok.

still dont see the list in contacts. am i looking in the correct place?
Thanks...

Did you enable the folder as an address book?
right click on it, choose properties, outlook address book tab.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

Hi Judy,
Im Using outlook 2007.
I have a public folder created. and shared to a group of users.
I have a new Contact Item created under this public folder. in it i
have
an
existing Distrubtion list.

when Creating a new mail, i dont see this DL listed, how can i make
this
DL
visible to all users with access to the public folder?

hope that makes sense.. ?

Regards
Damien



:

Yes. It works well.

What version of Outlook?
What don't you understand about using a Public Folder this way?

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this
survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all
Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..
Hi,
Is it possible to have your contacts, including a distrubtion list
shared
in
a public folder? so that user who have access to the public folder,
are
able
to send emails using theses contacts and public folders?

If any one has any suggestions id appreciate it.

Regards
Damien.

 

[Diane Poremsky [MVP]]

When you click To, you need to select the public folder from the look in
drop down - then you should see it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi Dianne
I have that done.
ie Right click on folder, properties, outlook address book, "checked" the
'show this folder as an email address book', pressed ok.

still dont see the list in contacts. am i looking in the correct place?
Thanks...

Did you enable the folder as an address book?
right click on it, choose properties, outlook address book tab.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

Hi Judy,
Im Using outlook 2007.
I have a public folder created. and shared to a group of users.
I have a new Contact Item created under this public folder. in it i
have
an
existing Distrubtion list.

when Creating a new mail, i dont see this DL listed, how can i make
this
DL
visible to all users with access to the public folder?

hope that makes sense.. ?

Regards
Damien



:

Yes. It works well.

What version of Outlook?
What don't you understand about using a Public Folder this way?

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this
survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all
Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..
Hi,
Is it possible to have your contacts, including a distrubtion list
shared
in
a public folder? so that user who have access to the public folder,
are
able
to send emails using theses contacts and public folders?

If any one has any suggestions id appreciate it.

Regards
Damien.

 

[LithiumKid1976]

Hi Diane
when i click To, and select the public folder from the drop down, i do see
an email address, but its not the one i was looking for. it appears to be the
mail enabled folder name.

the Distribution list that im looking for is one level under this location.
any other ideas for me to check? thanks for your help thus far.

When you click To, you need to select the public folder from the look in
drop down - then you should see it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi Dianne
I have that done.
ie Right click on folder, properties, outlook address book, "checked" the
'show this folder as an email address book', pressed ok.

still dont see the list in contacts. am i looking in the correct place?
Thanks...

Did you enable the folder as an address book?
right click on it, choose properties, outlook address book tab.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Hi Judy,
Im Using outlook 2007.
I have a public folder created. and shared to a group of users.
I have a new Contact Item created under this public folder. in it i
have
an
existing Distrubtion list.

when Creating a new mail, i dont see this DL listed, how can i make
this
DL
visible to all users with access to the public folder?

hope that makes sense.. ?

Regards
Damien



:

Yes. It works well.

What version of Outlook?
What don't you understand about using a Public Folder this way?

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this
survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all
Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..
Hi,
Is it possible to have your contacts, including a distrubtion list
shared
in
a public folder? so that user who have access to the public folder,
are
able
to send emails using theses contacts and public folders?

If any one has any suggestions id appreciate it.

Regards
Damien.

 

[Diane Poremsky [MVP]]

Are you selecting it from the public folder in the GAL or the PF as an
address book in the Outlook Address book?
see http://www.xsolive.com/Outlook Screen shots/pfab.png

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi Diane
when i click To, and select the public folder from the drop down, i do see
an email address, but its not the one i was looking for. it appears to be
the
mail enabled folder name.

the Distribution list that im looking for is one level under this
location.
any other ideas for me to check? thanks for your help thus far.

When you click To, you need to select the public folder from the look in
drop down - then you should see it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

Hi Dianne
I have that done.
ie Right click on folder, properties, outlook address book, "checked"
the
'show this folder as an email address book', pressed ok.

still dont see the list in contacts. am i looking in the correct place?
Thanks...


:

Did you enable the folder as an address book?
right click on it, choose properties, outlook address book tab.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Hi Judy,
Im Using outlook 2007.
I have a public folder created. and shared to a group of users.
I have a new Contact Item created under this public folder. in it i
have
an
existing Distrubtion list.

when Creating a new mail, i dont see this DL listed, how can i make
this
DL
visible to all users with access to the public folder?

hope that makes sense.. ?

Regards
Damien



:

Yes. It works well.

What version of Outlook?
What don't you understand about using a Public Folder this way?

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this
survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings
all
Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..
Hi,
Is it possible to have your contacts, including a distrubtion
list
shared
in
a public folder? so that user who have access to the public
folder,
are
able
to send emails using theses contacts and public folders?

If any one has any suggestions id appreciate it.

Regards
Damien.

 

[LithiumKid1976]

hi Diane,
I think i have it figured now.
When you click on the "show this folder as an email address book" it adds it
to address book. i can see it in the area you mentioned. but it only will
appear under address books where it has been manually added.
i was kinda expecting it to be visible for all users, but after checking it
out they have to manually add it in the same way. which seems to work fine.

Anyway, thanks for you help.
Damien

Are you selecting it from the public folder in the GAL or the PF as an
address book in the Outlook Address book?
see http://www.xsolive.com/Outlook Screen shots/pfab.png

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi Diane
when i click To, and select the public folder from the drop down, i do see
an email address, but its not the one i was looking for. it appears to be
the
mail enabled folder name.

the Distribution list that im looking for is one level under this
location.
any other ideas for me to check? thanks for your help thus far.

When you click To, you need to select the public folder from the look in
drop down - then you should see it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Hi Dianne
I have that done.
ie Right click on folder, properties, outlook address book, "checked"
the
'show this folder as an email address book', pressed ok.

still dont see the list in contacts. am i looking in the correct place?
Thanks...


:

Did you enable the folder as an address book?
right click on it, choose properties, outlook address book tab.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Hi Judy,
Im Using outlook 2007.
I have a public folder created. and shared to a group of users.
I have a new Contact Item created under this public folder. in it i
have
an
existing Distrubtion list.

when Creating a new mail, i dont see this DL listed, how can i make
this
DL
visible to all users with access to the public folder?

hope that makes sense.. ?

Regards
Damien



:

Yes. It works well.

What version of Outlook?
What don't you understand about using a Public Folder this way?

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this
survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings
all
Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..
Hi,
Is it possible to have your contacts, including a distrubtion
list
shared
in
a public folder? so that user who have access to the public
folder,
are
able
to send emails using theses contacts and public folders?

If any one has any suggestions id appreciate it.

Regards
Damien.