Contacts Sort and Search Order

[Richard]

I imported my PAB (which was structured by last name first) into contacts.
However, Contacts seems to sort everything by First name so when I search for
a name by last name, it does not find it When I go into Properties and edit
the entry it still lists them by First name in the first column which is
“Name†column. How can I fix this? Is there a way to change the columns
that are listed when you click (To†(the “Select Names†pop up box appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

Apparently you weren't aware that both the First and Last names are stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/

 

[Richard]

Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so when I
click “New†(compose new email) and then click the “To†button and the
“Select Names†list appears the column is based on the LAST name and not the
first name. This will enable me to search by typing the person’s last name.
I have set the Outlook 2003 default “File as†order to “Last, First†and
default “FullName†order as “Last First†by doing the following:
Tools/Options/Preferences/Under “Contacts†section/Click “Contacts
Optionsâ€/Change “Default file name order†to “Last Firstâ€
2) AutoComplete: When I imported my personal address book (PAB) into
Contacts in 2003, it placed BOTH the last and first names into a single
field, the First Name field. As a result, when I try and use the Auto
complete feature by typing in the person’s last name in the “to†line, not
does not work. It does work if I add a new contact by dropping & dragging an
email into the Contacts folder (it automatically separates first and last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I separate
the fields without having to re-enter over 5,689 individual records? Is
there a macro I can run on an excel spreadsheet?

Richard

Apparently you weren't aware that both the First and Last names are stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]

I imported my PAB (which was structured by last name first) into contacts.
However, Contacts seems to sort everything by First name so when I search
for
a name by last name, it does not find it When I go into Properties and
edit
the entry it still lists them by First name in the first column which is
"Name" column. How can I fix this? Is there a way to change the columns
that are listed when you click (To" (the "Select Names" pop up box appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]

Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so when I
click "New" (compose new email) and then click the "To" button and the
"Select Names" list appears the column is based on the LAST name and not
the
first name. This will enable me to search by typing the person's last
name.
I have set the Outlook 2003 default "File as" order to "Last, First" and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click "Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB) into
Contacts in 2003, it placed BOTH the last and first names into a single
field, the First Name field. As a result, when I try and use the Auto
complete feature by typing in the person's last name in the "to" line, not
does not work. It does work if I add a new contact by dropping & dragging
an
email into the Contacts folder (it automatically separates first and last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I separate
the fields without having to re-enter over 5,689 individual records? Is
there a macro I can run on an excel spreadsheet?

Richard

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]

I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when I
search
for
a name by last name, it does not find it When I go into Properties
and
edit
the entry it still lists them by First name in the first column which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up box
appears
and I want to have a different order there)?

Thanks for your help

 

[Richard]

- “Microsoft Newsgroup: http://support.microsoft.com/newsgroups/?pr=914. On
left screen chose Outlook and then Outlook and then General Questions
(12/27/05): click “New†drop down button and select question
(e-mail address removed), IustiM2
Be sure to put “X†mark in (Notify me of repliesâ€


Dear Russ:

Yes I read your post and the related article but it did not address the two
questions I raised. I have been working on this problem since 12:44 PST
(your time, I am in New York and it is 7:00 pm EST now) and would appreciate
any assistance you can provide.

Richard

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]

Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so when I
click "New" (compose new email) and then click the "To" button and the
"Select Names" list appears the column is based on the LAST name and not
the
first name. This will enable me to search by typing the person's last
name.
I have set the Outlook 2003 default "File as" order to "Last, First" and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click "Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB) into
Contacts in 2003, it placed BOTH the last and first names into a single
field, the First Name field. As a result, when I try and use the Auto
complete feature by typing in the person's last name in the "to" line, not
does not work. It does work if I add a new contact by dropping & dragging
an
email into the Contacts folder (it automatically separates first and last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I separate
the fields without having to re-enter over 5,689 individual records? Is
there a macro I can run on an excel spreadsheet?

Richard

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when I
search
for
a name by last name, it does not find it When I go into Properties
and
edit
the entry it still lists them by First name in the first column which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up box
appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

Then bring me up to date on what you did. How did you separate First and
Last names into separate fields? If you have not done that, then obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works from a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]

- "Microsoft Newsgroup: http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not address the
two
questions I raised. I have been working on this problem since 12:44 PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]

Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so when I
click "New" (compose new email) and then click the "To" button and the
"Select Names" list appears the column is based on the LAST name and
not
the
first name. This will enable me to search by typing the person's last
name.
I have set the Outlook 2003 default "File as" order to "Last, First"
and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click "Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB) into
Contacts in 2003, it placed BOTH the last and first names into a single
field, the First Name field. As a result, when I try and use the Auto
complete feature by typing in the person's last name in the "to" line,
not
does not work. It does work if I add a new contact by dropping &
dragging
an
email into the Contacts folder (it automatically separates first and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I
separate
the fields without having to re-enter over 5,689 individual records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when I
search
for
a name by last name, it does not find it When I go into Properties
and
edit
the entry it still lists them by First name in the first column
which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up box
appears
and I want to have a different order there)?

Thanks for your help

 

[Richard]

Dear Russ:

Thanks for your response.
1) My second question in prior posting is asking you if there is a macro
that exists for separating the names so that I do not have to do this
manually for the 5,689 names I have.
Is there such a macro? I am sure that I am not the first person who is
trying to import old Outlook PAB into newer version.

Then bring me up to date on what you did. How did you separate First and
Last names into separate fields? If you have not done that, then obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works from a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]

- "Microsoft Newsgroup: http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not address the
two
questions I raised. I have been working on this problem since 12:44 PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so when I
click "New" (compose new email) and then click the "To" button and the
"Select Names" list appears the column is based on the LAST name and
not
the
first name. This will enable me to search by typing the person's last
name.
I have set the Outlook 2003 default "File as" order to "Last, First"
and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click "Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB) into
Contacts in 2003, it placed BOTH the last and first names into a single
field, the First Name field. As a result, when I try and use the Auto
complete feature by typing in the person's last name in the "to" line,
not
does not work. It does work if I add a new contact by dropping &
dragging
an
email into the Contacts folder (it automatically separates first and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I
separate
the fields without having to re-enter over 5,689 individual records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when I
search
for
a name by last name, it does not find it When I go into Properties
and
edit
the entry it still lists them by First name in the first column
which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up box
appears
and I want to have a different order there)?

Thanks for your help

 

[Richard]

Dear Russ:

Your comment about the auto complete function is very interesting. How do
names get entered into the “cache†to which you refer?

Richard

Then bring me up to date on what you did. How did you separate First and
Last names into separate fields? If you have not done that, then obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works from a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]

- "Microsoft Newsgroup: http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not address the
two
questions I raised. I have been working on this problem since 12:44 PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so when I
click "New" (compose new email) and then click the "To" button and the
"Select Names" list appears the column is based on the LAST name and
not
the
first name. This will enable me to search by typing the person's last
name.
I have set the Outlook 2003 default "File as" order to "Last, First"
and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click "Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB) into
Contacts in 2003, it placed BOTH the last and first names into a single
field, the First Name field. As a result, when I try and use the Auto
complete feature by typing in the person's last name in the "to" line,
not
does not work. It does work if I add a new contact by dropping &
dragging
an
email into the Contacts folder (it automatically separates first and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I
separate
the fields without having to re-enter over 5,689 individual records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when I
search
for
a name by last name, it does not find it When I go into Properties
and
edit
the entry it still lists them by First name in the first column
which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up box
appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

None that I know of. I bet someone could write code to do it. I don't know
of anyone who has tried to convert a PAB of that size since they have been
out of use for several years now.
--
Russ Valentine
[MVP-Outlook]

Dear Russ:

Thanks for your response.
1) My second question in prior posting is asking you if there is a macro
that exists for separating the names so that I do not have to do this
manually for the 5,689 names I have.
Is there such a macro? I am sure that I am not the first person who is
trying to import old Outlook PAB into newer version.

Then bring me up to date on what you did. How did you separate First and
Last names into separate fields? If you have not done that, then
obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works from
a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]

- "Microsoft Newsgroup:
http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not address the
two
questions I raised. I have been working on this problem since 12:44
PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard




:

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so
when I
click "New" (compose new email) and then click the "To" button and
the
"Select Names" list appears the column is based on the LAST name and
not
the
first name. This will enable me to search by typing the person's
last
name.
I have set the Outlook 2003 default "File as" order to "Last, First"
and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click "Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB) into
Contacts in 2003, it placed BOTH the last and first names into a
single
field, the First Name field. As a result, when I try and use the
Auto
complete feature by typing in the person's last name in the "to"
line,
not
does not work. It does work if I add a new contact by dropping &
dragging
an
email into the Contacts folder (it automatically separates first and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I
separate
the fields without having to re-enter over 5,689 individual records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when
I
search
for
a name by last name, it does not find it When I go into
Properties
and
edit
the entry it still lists them by First name in the first column
which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up
box
appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

As I said, by sending messages.
--
Russ Valentine
[MVP-Outlook]

Dear Russ:

Your comment about the auto complete function is very interesting. How do
names get entered into the "cache" to which you refer?

Richard

Then bring me up to date on what you did. How did you separate First and
Last names into separate fields? If you have not done that, then
obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works from
a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]

- "Microsoft Newsgroup:
http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not address the
two
questions I raised. I have been working on this problem since 12:44
PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard




:

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so
when I
click "New" (compose new email) and then click the "To" button and
the
"Select Names" list appears the column is based on the LAST name and
not
the
first name. This will enable me to search by typing the person's
last
name.
I have set the Outlook 2003 default "File as" order to "Last, First"
and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click "Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB) into
Contacts in 2003, it placed BOTH the last and first names into a
single
field, the First Name field. As a result, when I try and use the
Auto
complete feature by typing in the person's last name in the "to"
line,
not
does not work. It does work if I add a new contact by dropping &
dragging
an
email into the Contacts folder (it automatically separates first and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I
separate
the fields without having to re-enter over 5,689 individual records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when
I
search
for
a name by last name, it does not find it When I go into
Properties
and
edit
the entry it still lists them by First name in the first column
which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up
box
appears
and I want to have a different order there)?

Thanks for your help

 

[Richard]

Russ:

It seems to me there shouyld be a way for me to change the display in
Outlook 2003 so when I click “New†(compose new email) and then click the
“To†button and the “Select Names†list appears, the first column is based on
the LAST name and not the first name. This will enable me to search by
typing the person’s last name. I have already set the Outlook 2003 default
“File as†order to “Last, First†and default “FullName†order as “Last Firstâ€
by doing the following: Tools/Options/Preferences/Under “Contactsâ€
section/Click “Contacts Optionsâ€/Change “Default file name order†to “Last
Firstâ€

Do you have any ideas?

As I said, by sending messages.
--
Russ Valentine
[MVP-Outlook]

Dear Russ:

Your comment about the auto complete function is very interesting. How do
names get entered into the "cache" to which you refer?

Richard

Then bring me up to date on what you did. How did you separate First and
Last names into separate fields? If you have not done that, then
obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works from
a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]
- "Microsoft Newsgroup:
http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not address the
two
questions I raised. I have been working on this problem since 12:44
PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard




:

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so
when I
click "New" (compose new email) and then click the "To" button and
the
"Select Names" list appears the column is based on the LAST name and
not
the
first name. This will enable me to search by typing the person's
last
name.
I have set the Outlook 2003 default "File as" order to "Last, First"
and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click "Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB) into
Contacts in 2003, it placed BOTH the last and first names into a
single
field, the First Name field. As a result, when I try and use the
Auto
complete feature by typing in the person's last name in the "to"
line,
not
does not work. It does work if I add a new contact by dropping &
dragging
an
email into the Contacts folder (it automatically separates first and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I
separate
the fields without having to re-enter over 5,689 individual records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when
I
search
for
a name by last name, it does not find it When I go into
Properties
and
edit
the entry it still lists them by First name in the first column
which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up
box
appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

Just set the Outlook Address Book to sort by the File As field:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ:

It seems to me there shouyld be a way for me to change the display in
Outlook 2003 so when I click "New" (compose new email) and then click the
"To" button and the "Select Names" list appears, the first column is based
on
the LAST name and not the first name. This will enable me to search by
typing the person's last name. I have already set the Outlook 2003
default
"File as" order to "Last, First" and default "FullName" order as "Last
First"
by doing the following: Tools/Options/Preferences/Under "Contacts"
section/Click "Contacts Options"/Change "Default file name order" to "Last
First"

Do you have any ideas?

As I said, by sending messages.
--
Russ Valentine
[MVP-Outlook]

Dear Russ:

Your comment about the auto complete function is very interesting. How
do
names get entered into the "cache" to which you refer?

Richard

:

Then bring me up to date on what you did. How did you separate First
and
Last names into separate fields? If you have not done that, then
obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works
from
a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]
- "Microsoft Newsgroup:
http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General
Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not address
the
two
questions I raised. I have been working on this problem since 12:44
PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard




:

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so
when I
click "New" (compose new email) and then click the "To" button
and
the
"Select Names" list appears the column is based on the LAST name
and
not
the
first name. This will enable me to search by typing the person's
last
name.
I have set the Outlook 2003 default "File as" order to "Last,
First"
and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click
"Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB)
into
Contacts in 2003, it placed BOTH the last and first names into a
single
field, the First Name field. As a result, when I try and use the
Auto
complete feature by typing in the person's last name in the "to"
line,
not
does not work. It does work if I add a new contact by dropping &
dragging
an
email into the Contacts folder (it automatically separates first
and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I
separate
the fields without having to re-enter over 5,689 individual
records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last names
are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first)
into
contacts.
However, Contacts seems to sort everything by First name so
when
I
search
for
a name by last name, it does not find it When I go into
Properties
and
edit
the entry it still lists them by First name in the first
column
which
is
"Name" column. How can I fix this? Is there a way to change
the
columns
that are listed when you click (To" (the "Select Names" pop up
box
appears
and I want to have a different order there)?

Thanks for your help

 

[Richard]

Ross:

This is the kind of quality support/suggestion I was hoping for! THank you.
Regarding the auto complete, what file are the names stored in?
I appreciate your assitance.

Richard

Just set the Outlook Address Book to sort by the File As field:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ:

It seems to me there shouyld be a way for me to change the display in
Outlook 2003 so when I click "New" (compose new email) and then click the
"To" button and the "Select Names" list appears, the first column is based
on
the LAST name and not the first name. This will enable me to search by
typing the person's last name. I have already set the Outlook 2003
default
"File as" order to "Last, First" and default "FullName" order as "Last
First"
by doing the following: Tools/Options/Preferences/Under "Contacts"
section/Click "Contacts Options"/Change "Default file name order" to "Last
First"

Do you have any ideas?

As I said, by sending messages.
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

Your comment about the auto complete function is very interesting. How
do
names get entered into the "cache" to which you refer?

Richard

:

Then bring me up to date on what you did. How did you separate First
and
Last names into separate fields? If you have not done that, then
obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works
from
a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]
- "Microsoft Newsgroup:
http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General
Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not address
the
two
questions I raised. I have been working on this problem since 12:44
PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard




:

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003 so
when I
click "New" (compose new email) and then click the "To" button
and
the
"Select Names" list appears the column is based on the LAST name
and
not
the
first name. This will enable me to search by typing the person's
last
name.
I have set the Outlook 2003 default "File as" order to "Last,
First"
and
default "FullName" order as "Last First" by doing the following:
Tools/Options/Preferences/Under "Contacts" section/Click
"Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book (PAB)
into
Contacts in 2003, it placed BOTH the last and first names into a
single
field, the First Name field. As a result, when I try and use the
Auto
complete feature by typing in the person's last name in the "to"
line,
not
does not work. It does work if I add a new contact by dropping &
dragging
an
email into the Contacts folder (it automatically separates first
and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How can I
separate
the fields without having to re-enter over 5,689 individual
records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last names
are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first)
into
contacts.
However, Contacts seems to sort everything by First name so
when
I
search
for
a name by last name, it does not find it When I go into
Properties
and
edit
the entry it still lists them by First name in the first
column
which
is
"Name" column. How can I fix this? Is there a way to change
the
columns
that are listed when you click (To" (the "Select Names" pop up
box
appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

Well this current question is answered so many times in one day I would have
thought you would already have seen it. Your original question had to do
with the idiosyncrancies caused by the fact that the PAB stored both First
and Last names in the same field. Once you solve that problem, the rest is
easy. You never indicated that you had solved that problem.

Autocompletion data is stored in a file with an NK2 extension and a name
that matches the Outlook profile.
--
Russ Valentine
[MVP-Outlook]

Ross:

This is the kind of quality support/suggestion I was hoping for! THank
you.
Regarding the auto complete, what file are the names stored in?
I appreciate your assitance.

Richard

Just set the Outlook Address Book to sort by the File As field:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ:

It seems to me there shouyld be a way for me to change the display in
Outlook 2003 so when I click "New" (compose new email) and then click
the
"To" button and the "Select Names" list appears, the first column is
based
on
the LAST name and not the first name. This will enable me to search by
typing the person's last name. I have already set the Outlook 2003
default
"File as" order to "Last, First" and default "FullName" order as "Last
First"
by doing the following: Tools/Options/Preferences/Under "Contacts"
section/Click "Contacts Options"/Change "Default file name order" to
"Last
First"

Do you have any ideas?
:

As I said, by sending messages.
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

Your comment about the auto complete function is very interesting.
How
do
names get entered into the "cache" to which you refer?

Richard

:

Then bring me up to date on what you did. How did you separate
First
and
Last names into separate fields? If you have not done that, then
obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works
from
a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]
- "Microsoft Newsgroup:
http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General
Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not
address
the
two
questions I raised. I have been working on this problem since
12:44
PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard




:

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003
so
when I
click "New" (compose new email) and then click the "To" button
and
the
"Select Names" list appears the column is based on the LAST
name
and
not
the
first name. This will enable me to search by typing the
person's
last
name.
I have set the Outlook 2003 default "File as" order to "Last,
First"
and
default "FullName" order as "Last First" by doing the
following:
Tools/Options/Preferences/Under "Contacts" section/Click
"Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book
(PAB)
into
Contacts in 2003, it placed BOTH the last and first names into
a
single
field, the First Name field. As a result, when I try and use
the
Auto
complete feature by typing in the person's last name in the
"to"
line,
not
does not work. It does work if I add a new contact by
dropping &
dragging
an
email into the Contacts folder (it automatically separates
first
and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How
can I
separate
the fields without having to re-enter over 5,689 individual
records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last
names
are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
message
I imported my PAB (which was structured by last name first)
into
contacts.
However, Contacts seems to sort everything by First name so
when
I
search
for
a name by last name, it does not find it When I go into
Properties
and
edit
the entry it still lists them by First name in the first
column
which
is
"Name" column. How can I fix this? Is there a way to
change
the
columns
that are listed when you click (To" (the "Select Names" pop
up
box
appears
and I want to have a different order there)?

Thanks for your help

 

[Richard]

Russ:

Where is that Nk2 file located? I have set Outlook to download files to my
hard drive. However, when I search my hard drive for a file with "Nk2"
extensin it does not find one

Well this current question is answered so many times in one day I would have
thought you would already have seen it. Your original question had to do
with the idiosyncrancies caused by the fact that the PAB stored both First
and Last names in the same field. Once you solve that problem, the rest is
easy. You never indicated that you had solved that problem.

Autocompletion data is stored in a file with an NK2 extension and a name
that matches the Outlook profile.
--
Russ Valentine
[MVP-Outlook]

Ross:

This is the kind of quality support/suggestion I was hoping for! THank
you.
Regarding the auto complete, what file are the names stored in?
I appreciate your assitance.

Richard

Just set the Outlook Address Book to sort by the File As field:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]
Russ:

It seems to me there shouyld be a way for me to change the display in
Outlook 2003 so when I click "New" (compose new email) and then click
the
"To" button and the "Select Names" list appears, the first column is
based
on
the LAST name and not the first name. This will enable me to search by
typing the person's last name. I have already set the Outlook 2003
default
"File as" order to "Last, First" and default "FullName" order as "Last
First"
by doing the following: Tools/Options/Preferences/Under "Contacts"
section/Click "Contacts Options"/Change "Default file name order" to
"Last
First"

Do you have any ideas?
:

As I said, by sending messages.
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

Your comment about the auto complete function is very interesting.
How
do
names get entered into the "cache" to which you refer?

Richard

:

Then bring me up to date on what you did. How did you separate
First
and
Last names into separate fields? If you have not done that, then
obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It works
from
a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]
- "Microsoft Newsgroup:
http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General
Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not
address
the
two
questions I raised. I have been working on this problem since
12:44
PST
(your time, I am in New York and it is 7:00 pm EST now) and would
appreciate
any assistance you can provide.

Richard




:

Did you read the article I posted? What is not answered there?
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook 2003
so
when I
click "New" (compose new email) and then click the "To" button
and
the
"Select Names" list appears the column is based on the LAST
name
and
not
the
first name. This will enable me to search by typing the
person's
last
name.
I have set the Outlook 2003 default "File as" order to "Last,
First"
and
default "FullName" order as "Last First" by doing the
following:
Tools/Options/Preferences/Under "Contacts" section/Click
"Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book
(PAB)
into
Contacts in 2003, it placed BOTH the last and first names into
a
single
field, the First Name field. As a result, when I try and use
the
Auto
complete feature by typing in the person's last name in the
"to"
line,
not
does not work. It does work if I add a new contact by
dropping &
dragging
an
email into the Contacts folder (it automatically separates
first
and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How
can I
separate
the fields without having to re-enter over 5,689 individual
records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last
names
are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
message
I imported my PAB (which was structured by last name first)
into
contacts.
However, Contacts seems to sort everything by First name so
when
I
search
for
a name by last name, it does not find it When I go into
Properties
and
edit
the entry it still lists them by First name in the first
column
which
is
"Name" column. How can I fix this? Is there a way to
change
the
columns
that are listed when you click (To" (the "Select Names" pop
up
box
appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

Enable the search and display of hidden files.
--
Russ Valentine
[MVP-Outlook]

Russ:

Where is that Nk2 file located? I have set Outlook to download files to
my
hard drive. However, when I search my hard drive for a file with "Nk2"
extensin it does not find one

Well this current question is answered so many times in one day I would
have
thought you would already have seen it. Your original question had to do
with the idiosyncrancies caused by the fact that the PAB stored both
First
and Last names in the same field. Once you solve that problem, the rest
is
easy. You never indicated that you had solved that problem.

Autocompletion data is stored in a file with an NK2 extension and a name
that matches the Outlook profile.
--
Russ Valentine
[MVP-Outlook]

Ross:

This is the kind of quality support/suggestion I was hoping for! THank
you.
Regarding the auto complete, what file are the names stored in?
I appreciate your assitance.

Richard



:

Just set the Outlook Address Book to sort by the File As field:
Tools > E-mail accounts > View or change existing directories or
address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]
Russ:

It seems to me there shouyld be a way for me to change the display
in
Outlook 2003 so when I click "New" (compose new email) and then
click
the
"To" button and the "Select Names" list appears, the first column is
based
on
the LAST name and not the first name. This will enable me to search
by
typing the person's last name. I have already set the Outlook 2003
default
"File as" order to "Last, First" and default "FullName" order as
"Last
First"
by doing the following: Tools/Options/Preferences/Under "Contacts"
section/Click "Contacts Options"/Change "Default file name order" to
"Last
First"

Do you have any ideas?
:

As I said, by sending messages.
--
Russ Valentine
[MVP-Outlook]
Dear Russ:

Your comment about the auto complete function is very
interesting.
How
do
names get entered into the "cache" to which you refer?

Richard

:

Then bring me up to date on what you did. How did you separate
First
and
Last names into separate fields? If you have not done that, then
obviously
you won't be able to do any of what you want.
Also, autocompletion has nothing to do with your Contacts. It
works
from
a
cache of names from messages you have sent, not your Contacts.
--
Russ Valentine
[MVP-Outlook]
- "Microsoft Newsgroup:
http://support.microsoft.com/newsgroups/?pr=914.
On
left screen chose Outlook and then Outlook and then General
Questions
(12/27/05): click "New" drop down button and select question
(e-mail address removed), IustiM2
Be sure to put "X" mark in (Notify me of replies"


Dear Russ:

Yes I read your post and the related article but it did not
address
the
two
questions I raised. I have been working on this problem since
12:44
PST
(your time, I am in New York and it is 7:00 pm EST now) and
would
appreciate
any assistance you can provide.

Richard




:

Did you read the article I posted? What is not answered
there?
--
Russ Valentine
[MVP-Outlook]
message
Dear Russ:

I need you to clarify two points:

1) List Feature: How can I change the display in Outlook
2003
so
when I
click "New" (compose new email) and then click the "To"
button
and
the
"Select Names" list appears the column is based on the LAST
name
and
not
the
first name. This will enable me to search by typing the
person's
last
name.
I have set the Outlook 2003 default "File as" order to
"Last,
First"
and
default "FullName" order as "Last First" by doing the
following:
Tools/Options/Preferences/Under "Contacts" section/Click
"Contacts
Options"/Change "Default file name order" to "Last First"
2) AutoComplete: When I imported my personal address book
(PAB)
into
Contacts in 2003, it placed BOTH the last and first names
into
a
single
field, the First Name field. As a result, when I try and
use
the
Auto
complete feature by typing in the person's last name in the
"to"
line,
not
does not work. It does work if I add a new contact by
dropping &
dragging
an
email into the Contacts folder (it automatically separates
first
and
last
name and places them into separate fields).
How can I get the auto complete feature to work again? How
can I
separate
the fields without having to re-enter over 5,689 individual
records?
Is
there a macro I can run on an excel spreadsheet?

Richard

:

Apparently you weren't aware that both the First and Last
names
are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
message
I imported my PAB (which was structured by last name
first)
into
contacts.
However, Contacts seems to sort everything by First name
so
when
I
search
for
a name by last name, it does not find it When I go
into
Properties
and
edit
the entry it still lists them by First name in the first
column
which
is
"Name" column. How can I fix this? Is there a way to
change
the
columns
that are listed when you click (To" (the "Select Names"
pop
up
box
appears
and I want to have a different order there)?

Thanks for your help

 

[Richard]

Russ:

Happy new year. Happy New Year. What is the name of the file and extension
where Microsoft Outlook 2003 rules are stored?
I have set my computer so emails are downloaded to the local drive (instead
of the server) and all of my rules are “Client-Onlyâ€

Richard

Apparently you weren't aware that both the First and Last names are stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]

I imported my PAB (which was structured by last name first) into contacts.
However, Contacts seems to sort everything by First name so when I search
for
a name by last name, it does not find it When I go into Properties and
edit
the entry it still lists them by First name in the first column which is
"Name" column. How can I fix this? Is there a way to change the columns
that are listed when you click (To" (the "Select Names" pop up box appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

Rules are not stored separately. They are stored with the PST file.
You can, however, export rules to an RWZ file.
--
Russ Valentine
[MVP-Outlook]

Russ:

Happy new year. Happy New Year. What is the name of the file and
extension
where Microsoft Outlook 2003 rules are stored?
I have set my computer so emails are downloaded to the local drive
(instead
of the server) and all of my rules are "Client-Only"

Richard

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]

I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when I
search
for
a name by last name, it does not find it When I go into Properties
and
edit
the entry it still lists them by First name in the first column which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up box
appears
and I want to have a different order there)?

Thanks for your help

 

[Richard]

What is the limit to thesize of the rulesyou can have?

Rules are not stored separately. They are stored with the PST file.
You can, however, export rules to an RWZ file.
--
Russ Valentine
[MVP-Outlook]

Russ:

Happy new year. Happy New Year. What is the name of the file and
extension
where Microsoft Outlook 2003 rules are stored?
I have set my computer so emails are downloaded to the local drive
(instead
of the server) and all of my rules are "Client-Only"

Richard

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when I
search
for
a name by last name, it does not find it When I go into Properties
and
edit
the entry it still lists them by First name in the first column which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up box
appears
and I want to have a different order there)?

Thanks for your help

 

[Russ Valentine [MVP-Outlook]]

Not sure there is a limit for client side rules.
--
Russ Valentine
[MVP-Outlook]

What is the limit to thesize of the rulesyou can have?

Rules are not stored separately. They are stored with the PST file.
You can, however, export rules to an RWZ file.
--
Russ Valentine
[MVP-Outlook]

Russ:

Happy new year. Happy New Year. What is the name of the file and
extension
where Microsoft Outlook 2003 rules are stored?
I have set my computer so emails are downloaded to the local drive
(instead
of the server) and all of my rules are "Client-Only"

Richard
:

Apparently you weren't aware that both the First and Last names are
stored
in one field in a PAB:
http://support.microsoft.com/kb/q187237/
--
Russ Valentine
[MVP-Outlook]
I imported my PAB (which was structured by last name first) into
contacts.
However, Contacts seems to sort everything by First name so when I
search
for
a name by last name, it does not find it When I go into Properties
and
edit
the entry it still lists them by First name in the first column
which
is
"Name" column. How can I fix this? Is there a way to change the
columns
that are listed when you click (To" (the "Select Names" pop up box
appears
and I want to have a different order there)?

Thanks for your help