Continous pagebreaks and tables

[consiglieri]

Hi

I have document that contains a table. Within the table there are
numerous continous pagebreaks.

I need to have a formula that sums certain cells, but how do I refer to
a kolumn/cell when there are pagebreaks?

It seems that the continous pagebreaks "break" the table. Does that
mean that between respektive pagebreaks a "new" table springs into
existence? If so, how do I reference cells in a table that is within
another "section" (i.e pagebreak)?

 

[macropod]

Hi consiglieri,

I take it you mean section breaks not page breaks. Section breaks (and hard
page breaks) do indeed split the table into multiple parts. If you can't do
without these breaks, you can bookmark each of the now-separate tables, and
use the bookmarks to refer to the various parts. See Word's help file, and
my Word Field Maths 'tutorial', at:
http://www.wopr.com/cgi-bin/w3t/showthreaded.pl?Number=365442
for more details.

Cheers

 

[John McGhie [MVP - Word and Word Macintosh]]

As a general rule of operation, NEVER put section breaks of any kind into
tables

You are correct that they do "break" the table. But they are also extremely
likely to BREAK the table, and the document that contains it

A Table is a special case of paragraph: a collection of nested paragraphs.
A Section Break is a property container that is an attribute of a paragraph.
Mix the two and expect a world of hurt ...

Cheers

Hi

I have document that contains a table. Within the table there are
numerous continous pagebreaks.

I need to have a formula that sums certain cells, but how do I refer to
a kolumn/cell when there are pagebreaks?

It seems that the continous pagebreaks "break" the table. Does that
mean that between respektive pagebreaks a "new" table springs into
existence? If so, how do I reference cells in a table that is within
another "section" (i.e pagebreak)?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[consiglieri]

Yes I meant section breaks.

I tried creating a bookmark for a section but I was rewarded with a
syntax error.

I did as follows.

I marked the relevant table and picked insert -> bokmark -> named it
TableX and clicked "add"

In my formula field I wrote {=SUM(TableXB1:B3)}

and when I updated it said syntax error?

What is the correct syntax? or am I going about it incorrectly when
creating bookmark?

 

[consiglieri]

Hi again

I just found my error..I need a space between TableX and B1:B3


Typical error!

Thanks for your help. And the document you linked to seems very useful.

Thanks again. Much appreciated!!

 

[consiglieri]

Hi

Gee wiz .. i hate being hurt. Guess I'll just have to use seperate
tables instead of putting break in the tables.

Thanks for the heads up!

 

[Clive Huggan]

Hello consiglieri,

You can instruct cells to break or not break over pages via Table menu ->
Properties.

Apart from John McGhie's advice relating to section breaks in tables, it is
in any case preferable to limit section or page breaks in a document. That's
because the pagination is quite likely, when displayed on (or printed from)
another computer or even with a different printer driver, to flow
differently. Also, if you insert some extra text near the front end of a
document with hard page breaks, you may have to re-position the later ones.
Take a look at Appendix A: The main ³minimum maintenance² features of my
documents, on page 149 of some notes on the way I use Word for the Mac,
titled "Bend Word to Your Will", which are available as a free download from
the Word MVPs' website
(http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). This appendix
discusses various formatting features you can use to avoid having problems
with unwanted repagination, default tabs and other formatting. Doing a
"Find" command in "Bend Word to Your Will" for "page break" and "section
break" and "corruption" will also dig up information that might be useful.

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
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