control record sequence in 2 up postcard

[Mark Stewart]

Sorry the subject line wasn't more descriptive.

I've got a two up postcard where the records have to stay
in a very specific order. The records are in a txt file
and are sorted correctly, but I would like to make a neat
improvement. Now, the specifics....

There are about a 1000 records, the actual number changes
slightly per merge. They print 1,2,3,4,5,6... (again 2
up). Is there a way to print in this order: 1, 501, 2,
502, 3, 503... Hopefully, the 501 (and up) would be a
variable automatically calculated to equal 1/2 of the
number of records.

As it currently prints out, we have to take the job to
Kinko's to get them cut, then manually collate the job.
Seems like a computer ought to be able to do that part.

Any ideas?

Thanks,
Mark

BTW, using Office 2000.

 

[Graham Mayor]

Word's merge will not handle this as it stands. I would suggest opening the
data file in Excel.
Add a column to the left of the data, then using Excel's smart fill, number
the first 500 records 1,3,5,7,9 etc
Number the remaining records from 501 - 2,4,6,8,10 etc.
Sort the file on the new numbered column, which will put the records in the
required merge order and merge using the Excel file as a data source.

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Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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