jack,
You can use the method for transferring a copy of your Mail Profile Data
(*.PST) file to another PC, and opening the file in MS Outlook, on the 2nd
PC, or Mail Profile. Then copy the contact information, to the Default mail
profile's contact folder on the 2nd PC.
If you are moving your Contact information to another PC, that does not have
MS Outlook installed? Or going to use this method as another layer for
backing up your data. Remember you will need to copy these files to the
second PC, into a separate folder that you can easily locate, then right
click the folders/files, and remove the "Read-Only" attribute, that the
burning process to CD will add to the files/folders.
You can create a Comma Separated Value (*.CSV) file, for each contact
folder, in each mail profile you have in MS Outlook on the PC. Which can be
imported into several mail programs address book/contact folders. Now some
of the MS Outlook fields may not be able to import into these programs, or
you may need to rename or remap the fields to correspond with fields of the
new mail program. Also be aware that Distribution/Group Lists are not
transferable, and will have to be created manually in those programs, if the
feature is allowed.
1. Create a folder that you are going to use to move information to new PC.
For this example I will call it, "Outlook Contact Folder". Make sure that it
is located, in a place that you can easily find, such as Desktop or My
Documents.
2. Open MS Outlook> Open Contact Folder.
3. Under FILE> Export/Import> Export to a file> Select Comma Separated
(Windows)> Select Browse> Go to Outlook Contact Folder you created in Step
#1.
4. Type in a name that you can identify, especially if you have multiple
profiles in MS Outlook on that PC. You will need to create a separate *.CSV
file for each contact folder in each mail profile. Press OK
5. A *.CSV file should be created in the "Outlook Contact Folder". You can
right click the folder and open with the Notepad, WordPad, Word, Excel,
Access. I prefer using Excel or a spread sheet program, easier to look
through and make sure that everything was transferred correctly.
6. Then burn this folder to a CD/DVD or thumb drive.
7. Copy the folder to the new PC or mail Profile, to a location that you can
easily find.
8. Right click the folder on the New PC, uncheck "Read-Only" attribute.
9. The *.CSV file(s) will now be able to be imported into your mail program.
Remember you cannot use this method to copy/transfer distribution/group
lists, you will need to manually recreate them. Also you need to do this
procedure with each Contact folder in each Mail Profile that you have in MS
Outlook on the PC. This is addition to transfer process used when moving
Outlook Data (*.PST) files. Plus it provides another layer in your Backup of
important files and data process, in case something goes wrong.
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how can I down load and backup my email contacts to an external disc?
