Copy files being created

[Jackie]

I wonder if anyone can help me with this baffling problem. I've already
posted to a few groups and have had no success. What's happening is -
a secretary creates and saves a document. She then sends an e-mail to
someone telling them the name of the document (no link just text
showing the filename and path and we use Lotus Notes for e-mail), that
person then opens up that document from its original location , makes
changes, and saves. What seems to be happening in some cases is that a
'copy of' the original document is being created and saved as 'copy of
document1', 'copy of document2' etc. I am assured that the sec has
closed the document down before sending the e-mail and that the docs
are not read only. I completely baffled as to why it's happening and
hopefully someone can help.

 

[John]

Jackie,
Are the files getting "Save As" ed or "Save"ed?

VR/

John

 

[Jackie]

Save. The full procdure is

a doc is created by the sec and saved into her folder on our network
she sends an e-mail telling someone the name of the file
he goes into her folder on teh network and opens the file
he amends/reads the doc, saves it and closes
sends an e-mail back to the sec saying doc can be printed
she prints the doc.
At some point during this a 'copy of... version of the file has been
created.

I'm completely baffled!