Copy Master and subs to new folder

[AnthemAZ]

We maintain a master and subprojects on a network drive and a specific folder.
Only my group is allowed access to this folder. Lets say K drive folder A

However, Program Mangers, leads etc need acces to the schedules for review.

What we do is create another folder and copy the Master and subs to that
folder for a sand box for them to use. Lets say K drive and folder B.

What we are experiencing is the Master in the new (sandbox) location (K
drive and folder B) still thinks it's subs are in the K drive and folder A
location.
When someone opens the subs in the sandbox folder B area it update the subs
in folder A location.

Has anyone experienced this?
How is the best way to do what I've described above?
Copying Master and subs can be tricky. Need some advise.

Thanks.
AnthemAZ

 

[Roland]

I've found the following to work.

1. Copy the Master and Subs folder to the new folder in a public location
2. Rename original protected folder from folder "A" to folder "A x"
3. Open Master in the new folder area
4. Expand all subs in the schedule
5. When you get a dialog box asking for location of subs, select new folder
path. Project will use it for all subs
6. Save Master and accept all saves for subs
7. Close schedule
8. Rename folder "A x" back to "A"

Your copied master is now pointing to the correct subs in the folder.

 

[Jim Aksel]

In addition to Rolands suggestion, we find something similar works well.
First, make the decision before you create your first subproject file. We
keep things in a single folder with subordinate folders:

K:\Project and K:\Project\Subs\

We find that treating the folder K:\Project as if it were the schedule works
best. So, if you copy K:\Project and paste it to J:\Path\

You now have
J:\Path\Project
J:\Path\Project\Subs\

This seems to keep the world correctly cross referenced. One of my
collegues says always use copy /paste, never drag/drop although I have not
had that problem.

--
If this post was helpful, please consider rating it.

Jim Aksel, MVP

Check out my blog for more information:
http://www.msprojectblog.com