Copy Microsoft Outlook Calendar folder

[Nicolas Macarez]

Hi!

I've just set up an Excahnge Server infrastructure.
On my client desktop, I have Microsoft Outlook 2003 instaled.

I wish to move all the items of the Microsoft Outlook Calendar folder still
in the Personal Folder (old POP e-mail account) to the new Calendar folder
in the Microsoft Exchange Server account.

Is there an easy way to do that?

The right-click copy Calendar option creates a new calendar folder named
Calendar1 and I wish to have the items in the "real" Exchange Server account
Calendar folder.

Help appreciated.

Nicolas

 

[MichaelHensley]

I wish to move all the items of the Microsoft Outlook Calendar folder
still
in the Personal Folder (old POP e-mail account) to the new Calendar folder
in the Microsoft Exchange Server account.

Someone else will probably post a better solution that makes this look
silly, but:

1. Click on the Calendar folder in your PST file
2. Select View, Arrange By, Current View, By Category
3. If you don't have any categories (i.e. everything is in "none"), collapse
the list by clicking on the minus sign button next to "Categories (none)".
Repeat for any additional categories you may have.
4. Drage the now collapsed category to the your new Calendar folder in the
Navigation Pane. Repeat for any additional categories you may have.

Notes:

If the Navigation Panel isn't visible, click on "View", "Navigation Pane".

If the new Calendar folder is scrolled out of view when you click on the old
Calendar folder, just use the scroll bar to move it into view.

I hope this helps!

 

[Susan]

you can simply import that calendar.pst file into the mailbox calendar...

 

[Brian Tillman]

Someone else will probably post a better solution that makes this look
silly, but:

1. Click on the Calendar folder in your PST file
2. Select View, Arrange By, Current View, By Category
3. If you don't have any categories (i.e. everything is in "none"),
collapse the list by clicking on the minus sign button next to
"Categories (none)". Repeat for any additional categories you may
have. 4. Drage the now collapsed category to the your new Calendar folder
in the Navigation Pane. Repeat for any additional categories you may
have.

Or:

3) Press CTRL-A to select all entries.
4) Click Edit>Copy to Folder and specify the Exchange calendar as the
destination.

 

[Brian Tillman]

you can simply import that calendar.pst file into the mailbox
calendar...

Importing is never the correct way to migrate Outlook data.

 

[Nick Gillott [MVP]]

Can you explain why Brian?

Importing is never the correct way to migrate Outlook data.

 

[Brian Tillman]

Can you explain why Brian?

Because it loses data. Connections between items can get lost, distribution
lists rarely survive, and mail profiles can become corrupted. Moreover,
PSTs are Outlook's native file form. Just as you open a Word document with
Word (and not import), you open a PST in Outlook. By opening instyead of
importing, all data within the PST remains intact.

Google this group for the many posts describing problems people have had
after importing.

 

[RogerUK]

This looks like what I am trying to do. I can open a calendar on my memory
stick, but then I want to copy or move it to a place where I can use
Microsoft ActiveSynch to synchronise it with my PDA. Can you advise how to do
that, please?

 

[Brian Tillman]

This looks like what I am trying to do. I can open a calendar on my
memory stick, but then I want to copy or move it to a place where I
can use Microsoft ActiveSynch to synchronise it with my PDA. Can you
advise how to do that, please?

Since a PDA will usually sync only with Outlook's default calendar, you must
move the data in the other calendar to the default calendar. Open the
source calendar, switch to a list view like By Category, select all the
entried with CTRL-A and then click Edit>Copy to Folder, specifying the
default calendar as the destination.

 

[RogerUK]

This is just what I needed and works well. I have to delete all the existing
entries in a calendar before copying the new ones in. As it deletes meeting
requests from other people it asks me, one by one, whether I want to inform
the meeting organiser, and as the default is "yes" I have to select "no" on
each one. I have looked unsuccessfully for a setting whereby either it
defaults to "no", or the question is not asked? Are you aware of one?

 

[Brian Tillman]

This is just what I needed and works well. I have to delete all the
existing entries in a calendar before copying the new ones in. As it
deletes meeting requests from other people it asks me, one by one,
whether I want to inform the meeting organiser, and as the default is
"yes" I have to select "no" on each one. I have looked
unsuccessfully for a setting whereby either it defaults to "no", or
the question is not asked? Are you aware of one?

I'm not aware of one. However, there may be another way to approach it,
which would be to switch the delivery location of Outlook to the PST
containing the secondary calendar (the one one the memory stick), sync the
PDA, then switch the delivery location back again. If you're not using
Exchange, this will avoid the need to empty the default calendar, producing
your messages. You just tell Outlook to ignore that calendar for a time.

 

[RogerUK]

Even if I close the default calendar and open the secondary one the PDA
synchronises with the default calendar. Is switching the delivery location a
different process? Also, I now have several old calendars in various
personal folders which I am unable to delete from Outlook - is there a way of
finding their file locations so I can delete them from Explorer? I really
appreciate your help here - many thanks.

 

[Brian Tillman]

Even if I close the default calendar and open the secondary one the
PDA synchronises with the default calendar. Is switching the delivery
location a different process?

Tools>E-mail Accounts>Next. Select the appropriate delivery location.
CLick FInish. STop and restart Outlook.

Also, I now have several old calendars
in various personal folders which I am unable to delete from Outlook
- is there a way of finding their file locations so I can delete them
from Explorer? I really appreciate your help here - many thanks.

Never delete with Windows Explorer an Outlook data file you can see in the
mail profile. You'll corrupt the mail profile. In fact, I'd say you may
have done so already. Right-click the root of one of the unwanted Personal
Folders files and choose Close. If it won't, click File>Data File
Management and see if you can remove it there. If not, you do have a
corrupt mail profile and you'll need to create another.
http://www.howto-outlook.com/faq/newprofile.htm