Copy/paste Index and Table of Contents

[mardicar]

I have created an index and TOC for a book of over 100 pages. These pages
are montages of images and will be in jpg format. I created the index and
TOC in Word by creating pages that matched the page numbers of the album
pages. On these Word pages I put names, titles, etc., that I wanted indexed.
It worked beautifully and I like the results in Word. However, if I copy
only the index to a new Word document, the format changes a little on the
last page, showing one long column and one short column rather than two equal
columns and gives me an extra page that won't delete. This I guess I could
live with, but the TOC loses all the page links, giving me an error message
on each line when I try to copy/paste it. Is there any way to unlink the
index and TOC and paste them into a new documnent in the form they appear in
the original? Is there any way to create a jpg image from just the index
and/or the TOC? How might I copy/paste them into Photoshop? Right now, if I
try to do the latter, it loses all the formatting.

 

[Jay Freedman]

I have created an index and TOC for a book of over 100 pages. These pages
are montages of images and will be in jpg format. I created the index and
TOC in Word by creating pages that matched the page numbers of the album
pages. On these Word pages I put names, titles, etc., that I wanted indexed.
It worked beautifully and I like the results in Word. However, if I copy
only the index to a new Word document, the format changes a little on the
last page, showing one long column and one short column rather than two equal
columns and gives me an extra page that won't delete. This I guess I could
live with, but the TOC loses all the page links, giving me an error message
on each line when I try to copy/paste it. Is there any way to unlink the
index and TOC and paste them into a new documnent in the form they appear in
the original? Is there any way to create a jpg image from just the index
and/or the TOC? How might I copy/paste them into Photoshop? Right now, if I
try to do the latter, it loses all the formatting.

You actually used the magic word, "unlink", and you can do exactly that. Put the
cursor in the TOC and press the shortcut for the Unlink command, Ctrl+Shift+F9.
That changes the TOC field into plain text.

If it's blue and underlined (a side effect of the fact that TOC entries are
hyperlinked by default), select the TOC text and press Ctrl+spacebar to remove
that formatting.

The entries should now be plain text in the TOC1, TOC2, etc. styles, which you
can copy/paste anywhere. (Depending on where you paste it, though, you may lose
the indentions that are part of the styles.)

You can also unlink the Index field in the same way. The change in the column
lengths on the last page isn't anything in the index itself. In Word, when you
have text in more than one column, you can balance the columns on the last page
by inserting a continuous section break at the end.

 

[mardicar]

Ah, thank you. I got them both unlinked and even. Now, I am going to create
a pdf in Photoshop, but it won't recognize the Word documnents. Any idea how
I might finagle jpg image files and Word files into one pdf? If I copy into
Photoshop or Illustrator, I lose all the formatting.

 

[Suzanne S. Barnhill]

The easiest way to do this is to use SnagIt, in which you can convert any
Word page to a graphic in any of a huge number of formats by printing to the
SnagIt printer driver. See www.techsmith.com for a free trial. After you've
used it, I'll bet you'll be willing to buy it.

 

[mardicar]

Unfortunately, it only works on Windows and I have a Mac.

 

[Suzanne S. Barnhill]

That's a shame. But go to http://www.techsmith.com/macdevelopment.asp and
register your interest in SnagIt for Mac.

 

[mardicar]

For any and all who might be interested, I did solve my problem. I unlinked
my index and TOC and saved them as a group into a pdf file by going to
"Print" where you have the option to do so. Then my daughter ran the pdf
through Adobe Acrobat and turned the pages into jpg files. Each page came
out as a separate jpg file, which is exactly what I wanted. Since I don't
have Acrobat, I can't tell you the specifics of how it is done, but she said
it took about two seconds. Now Word is happy, Photoshop is happy, and I am
ecstatic! I appreciate all the help offered on this forum.

Mardi