Correct display of Document Map...

[Andrey Kazak]

Greetings!

I've read http://www.shaunakelly.com/word/documentmap/index.html document
and cannot figure out a point:
___
Document Map won't show numbering on a heading that immediately follows a
hard page break. ... better, use the "Keep with Next" setting to keep the
paragraph on the same page as the next paragraph. Or, better still, format
your document using styles that have been modified with an appropriate "Keep
with next" setting.
___

What does the latter mean?
How can I have a page break by using "Keep with Next" setting?

 

[Suzanne S. Barnhill]

You can't force a page break with a single "Keep with next" paragraph, but
if you apply the formatting to more than one paragraph, eventually the page
will break. Heading styles 1-4 are by default formatted as KWN so they'll
stay with following text, and often that's all you need. If you want a given
heading always to begin a new page, you can format it as "Page break
before"; though I don't know what implications that has for the Document
Map, it certainly forestalls other problems (such as a paragraph on the
previous page inheriting shading from the heading style).

 

[Andrey Kazak]

"but if you apply the formatting to more than one paragraph, eventually the
page
will break...."

Can you show an example please?

 

[Suzanne S. Barnhill]

If you apply "Keep with next" (and "Keep lines together" if necessary)
formatting to several paragraphs, too many to fit on the current page, the
entire block will move to the next page. But "Keep with next" should not be
regarded as a substitute for "Page break before." Instead, "Keep with next"
should be used to keep together paragraphs that should not be separated.
That is, you can prevent Word from inserting a page break between two
paragraphs, but if you want to force Word to insert a paragraph break at a
certain point, then "Keep with next" is not the best way to accomplish it.

The principle here is that a page break (either a manual page break or "Page
break before" formatting) should be used whenever you absolutely always want
a page break (after a cover page, at the end of a TOC, at the beginning of a
chapter); "Keep with next" and "Keep lines together" should be used to
prevent awkward page breaks as copy is edited and reflows.

 

[Andrey Kazak]

It's clear to me now.

Thank you, Suzanne!

If you apply "Keep with next" (and "Keep lines together" if necessary)
formatting to several paragraphs, too many to fit on the current page, the
entire block will move to the next page. But "Keep with next" should not
be regarded as a substitute for "Page break before." Instead, "Keep with
next" should be used to keep together paragraphs that should not be
separated. That is, you can prevent Word from inserting a page break
between two paragraphs, but if you want to force Word to insert a
paragraph break at a certain point, then "Keep with next" is not the best
way to accomplish it.

The principle here is that a page break (either a manual page break or
"Page break before" formatting) should be used whenever you absolutely
always want a page break (after a cover page, at the end of a TOC, at the
beginning of a chapter); "Keep with next" and "Keep lines together" should
be used to prevent awkward page breaks as copy is edited and reflows.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

 

[Suzanne S. Barnhill]

Glad to help.