Corrupt Table

[Jennifer]

I have a two cell table. If I copy the second cell, not
just the text, and paste it as unformatted text seven
otherwise unseen paragraphs appear. The text is not
hidden text and not part of track changes.

I have worked in tech support for a large law firm for
over 5 years and haven't seen this one. On further
investigation I've found that if I convert the table to
text and then back to a table, the extra paragraphs
appear. If I run a spell check, the client's name appears
in the extra paragraphs. If I open the document in a text
editor, Conversions Plus or Quick View Plus, the
additional paragraphs are seen. So, I'm fairly certain
this is a corrupt table.

This leads to my questions.. First, has anyone seen
anything like this? Second, how can we prevent this from
happening again? We have EZ-Clean to clean the metadata
from our documents -is there any utility that can detect
and pinpoint corruption in Word tables? (By the way, we
are running Office XP and the document is an XP doc
according to the compatiblity.)

My guess is that the recipient has another word processing
program and during the conversion to that program, they
found these extra paragraphs.

Any help would be greatly appreciated!

 

[Suzanne S. Barnhill]

Most likely the row in which this cell appears is formatted to an exact
height; the extra text is in the cell but is not visible because it is below
the level of the bottom of the cell.

 

[Jennifer]

Thanks for the reply! I double checked your suggestion,
but the cell was set to single spacing. I changed it to
all other options, but none displayed the extra paragraphs.

Haven't heard of a utility that "looks" for corrupt Word
tables, huh?

 

[Klaus Linke]

Hi Jennifer,

Thanks for the reply! I double checked your suggestion,
but the cell was set to single spacing.

"Single spacing" is a paragraph setting, not a cell setting.
Did you look in "Table > Table properties"?
Do you see the end-of-cell-marker ¤ in the cells (with formatting characters
like ¶ displayed)?

Haven't heard of a utility that "looks" for corrupt Word
tables, huh?

Let's make sure the tables *are* corrupt.

Greetings,
Klaus

 

[Suzanne S. Barnhill]

As Klaus says, paragraph spacing is not the issue. Select the row and go to
Table Properties. On the Row tab, make sure that there is not a check in the
box for row height (or at least that it is not set to an Exact amount).

 

[Jennifer]

Checked the table properties, no check in row height.

Any other ideas?

 

[Klaus Linke]

Checked the table properties, no check in row height.

Any other ideas?

Hi Jennifer,

And my other question?

Do you see the end-of-cell-marker ¤ in the cells (with formatting
characters like ¶ displayed)?

My offer to look at a sample file still stands (though it may take a day or
two for me to answer).

Greetings,
Klaus