Counting with multiple matching criteria

[Gary''s Student]

A colleague came to me yesterday and complained about the length of formulas.
She needs to count occurrences of values in a table that meet any of several
criteria. The table is pure text with no blanks. Her formula was something
like:

=COUNTIF(G7:G3147,"open")+COUNTIF(G7:G3147,"pending
review")+COUNTIF(G7:G3147,"review complete")+COUNTIF(G7:G3147,"assigned")

I pointed out that she did not need repeated COUNTIF()’s and to use:

=SUM(COUNTIF(G7:G3147,{"open","pending review","review complete","assigned"}))

She was satisfied, but returned this morning and wanted to know if the
criteria could be completely removed from the formula and stored in a table.

I put the match values in Z1 thru Z4 and tried:

=SUM(COUNTIF(G7:G3147,Z1:Z4)) but this returns zero.

Any suggestions for putting the criteria in a little table and referring to
that table??

 

[NBVC]

If you array-enter (CSE) your formula, it gives you the results.. I
think.

or use:

=SUMPRODUCT(COUNTIF(G7:G3147,K1:K4))

 

[Jacob Skaria]

Try
=SUMPRODUCT(COUNTIF(G7:G3147,Z1:Z4))

=SUM(COUNTIF(G7:G3147,Z1:Z4))
'is an array formula..

If this post helps click Yes

 

[Gary''s Student]

Thanks!

 

[Gary''s Student]

Thanks!
--
Gary''s Student - gsnu200858

Try
=SUMPRODUCT(COUNTIF(G7:G3147,Z1:Z4))

=SUM(COUNTIF(G7:G3147,Z1:Z4))
'is an array formula..

If this post helps click Yes

 

[Shane Devenshire]

Hi,

Here's a short one:

=SUMPRODUCT(--(G1:G10=W1:Z1))

Adjust the ranges but note that the criteria W1:Z1 need to run horizontally
to keep the formula this short.

 

[Gary''s Student]

Thank you Shane - a very clever idea!

 

[Rick Rothstein]

I'm assuming that there are more entry possibilities than the four you
listed and that she wants to count only those four items from among all the
possible entries (otherwise a simple COUNTA function call would work). Using
the concept Shane posted, but modifying it for the search items to be listed
in a column (J1:J4 in my formula) rather than a row (W1:Z1 in Shane's
formula), this array-entered formula should work...

=SUM(--(G$1:G$100=TRANSPOSE(J1:J4)))

I found it interesting that using SUMPRODUCT instead of SUM did not work
correctly unless you array-entered it.

 

[T. Valko]

Listed in order of efficiency:

=COUNTIF(A:A,B1)+COUNTIF(A:A,C1)+COUNTIF(A:A,D1)+COUNTIF(A:A,E1)

=SUMPRODUCT(COUNTIF(A:A,B1:E1))

=SUMPRODUCT(--(ISNUMBER(MATCH(A1:A3500,B1:E1,0))))

=SUM(--(A1:A3500=TRANSPOSE(B1:B4)))

=SUMPRODUCT(--(A1:A3500=B1:E1))

 

[T. Valko]

=SUM(--(G$1:G$100=TRANSPOSE(J1:J4)))
I found it interesting that using SUMPRODUCT instead
of SUM did not work correctly unless you array-entered it.

TRANSPOSE requires array entry.

 

[Rick Rothstein]

I was thinking that SUMPRODUCT, being an array-processing function, would
have imposed the array processing on the elements in the formula.

 

[Gary''s Student]

Thanks Rick
--
Gary''s Student - gsnu200858

I'm assuming that there are more entry possibilities than the four you
listed and that she wants to count only those four items from among all the
possible entries (otherwise a simple COUNTA function call would work). Using
the concept Shane posted, but modifying it for the search items to be listed
in a column (J1:J4 in my formula) rather than a row (W1:Z1 in Shane's
formula), this array-entered formula should work...

=SUM(--(G$1:G$100=TRANSPOSE(J1:J4)))

I found it interesting that using SUMPRODUCT instead of SUM did not work
correctly unless you array-entered it.

 

[Gary''s Student]

Thanks Biff
--
Gary''s Student - gsnu200858

Listed in order of efficiency:

=COUNTIF(A:A,B1)+COUNTIF(A:A,C1)+COUNTIF(A:A,D1)+COUNTIF(A:A,E1)

=SUMPRODUCT(COUNTIF(A:A,B1:E1))

=SUMPRODUCT(--(ISNUMBER(MATCH(A1:A3500,B1:E1,0))))

=SUM(--(A1:A3500=TRANSPOSE(B1:B4)))

=SUMPRODUCT(--(A1:A3500=B1:E1))