Create default document folders for new projects

[Steve]

How do I create a "standard" set of document folders that will be created
when a new project is published to Project Server 2003?
The option "Auto create folders" is set in Project Server

 

[TGG]

Steve,

You have a couple of options.

First, you can change the base template that is used to create the WSS site
for a given project. I believe Dale Howard has documented these steps in a
prior post. It's fairly straightforward if you have the right kind of access.

Please note, this will impact all team sites created after the change. This
is a good option if the structure is required for all projects.

Another option is to save the folder structure as a template and add the
template to the base template as a Create option. Again, I believe there is
existing documentation on this at Microsoft and in other posts. The benefit
is that it becomes an optional set up as opposed to an all or nothing setup.
For example, you can have a document folder template for support projects
which will differ from marketing projects, etc. It's more maintenance, but
it's real flexible.

Hope this helps.
TGG
blog: http://spaces.msn.com/members/evildoctorporkchop

 

[Steve]

Thank You TGG, the first option is exactly want I want to achieve. Is there
an easy way to get to Dale's previous response?

 

[TGG]

I like to post via Microsoft, but I do my group searches via groups.google.com.

TGG
blog: http://spaces.msn.com/members/evildoctorporkchop

 

[Steve]

TGG,
I have searched through Dale's previous stuff, could not find anything...any
suggestion on hor to set up the default folders / or possibly point me to
Dale's article. Thanks in advance.

 

[TGG]

Hmm, I've attributed the post to the wrong person. Sorry about that! Here's
the original text in all of it's glory.

***************************************
This is basically a 3 step procedure:

1. Create a new site to act as the template
2. Customize and export the template
3. Import the template for use with Project Server

Create a new site
1. Browse to Project Web Access, and click On Admin, Manage Windows
SharePoint Services, Manage SharePoint Sites.
2. Click on the Site Administration Link. This will open up another page in
a new window.
3. On the Site Settings page, click Manage Sites and Workspaces under the
Administration section.
4. Click the Create link at the top to create a new site
5. Give the new site a Title such as Template, and supply the Web Site
Address as well (this could be something like Template as well), and then
create the Create button.
6. In the Template selection section, choose the Project Workspace, and
click OK.
7. The next window that will appear is the template site that you just
created. You can now customize this site to your needs, for instance by
adding extra fields to lists such as Issues and Risks, or to apply a new
color template to the site.

When you have finished configuring the template site, you need to export it.
1. In the home page of your template site, click "Site Settings", then "Go
to Site Administration".
2. Click "Save site as a template"
3. Give the file a name, such as "template", and supply a Template Title,
again such as "Template".
4. On the next page, click on the "Site template gallery" link.
5. In the Site Template Gallery, click the name of the site that you just
created - this will then launch a dialog box asking you to save the template
file to your local machine. Save this file to your machine in a location
such as c:\tmp.

Now we need to import the file back into the server as a useable template:
1. Working directly on the server, copy the file that you created in the
second step to a location on the server itself, again something like c:\tmp
2. Open up a command prompt on the server, type in the following: "cd
c:\Program Files\Common Files\Microsoft Shared\web server extensions\60\BIN"
<enter> Then type in "stsadm.exe -o addtemplate -filename <name of the file
created> - title <title of the site>. This command would like like this on
my machine "stsadm.exe -o addtemplate –filename c:\tmp\template.stp – title
template"
3. If 2 is successful, you will receive a message stating that IIS needs to
be restarted. To do this, run the "iisreset" command. (just type "iisreset
<enter>")
4. Now, again browse to Project Web Access, Admin, Manage Windows Sharepoint
Services, Site Provisioning Settings.
5. In the Site Template field, you can now select the template that you just
uploaded.

I hope this makes sense, please shout if you need more help

--
Regards,
Nico Oosthuysen

Original url:
http://groups-beta.google.com/group...huysen+template&rnum=2&hl=en#d3781782cdd6c9b0

TGG
blog: http://spaces.msn.com/members/evildoctorporkchop

 

[Steve]

Great stuff TGG...I appreciate your effort