Create folders and filenames using mail-merge fields

[Sandra]

I want to create a macro that will save a word document in a new folder for
each entry in my data source. The folder names and the file names need to
comprise a number of the fields from my data source. I can get the macro to
save the merged document in a new folder, but I can't get it to name the
document or folder according to the information in the data source.

 

[Doug Robbins]

Here's a method that I have used that involves creating a separate
catalog type mailmerge maindocument which creates a word document containing
a table in each row of which would be your data from the database that you
want to use as the filename.

You first execute that mailmerge, then save that file and close it. Then
execute the mailmerge that you want to create the separate files from and
with the
result of that on the screen, run a macro containing the following code
and when the File open dialog appears, select the file containing the table
created by the first mailmerge

' Throw Away Macro created by Doug Robbins
'
Dim Source As Document, oblist As Document, DocName As Range, DocumentName
As String
Dim i As Long, doctext As Range, target As Document
Set Source = ActiveDocument
With Dialogs(wdDialogFileOpen)
.Show
End With
Set oblist = ActiveDocument
Counter = 1
For i = 1 To oblist.Tables(1).Rows.Count
Set DocName = oblist.Tables(1).Cell(i, 1).Range
DocName.End = DocName.End - 1

'Change the path in the following command to suit where you want to save
the documents.
DocumentName = "I:\WorkArea\Documentum\" & DocName.Text
Set doctext = Source.Sections(i).Range
doctext.End = doctext.End - 1
Set target = Documents.Add
target.Range.FormattedText = doctext
target.SaveAs FileName:=DocumentName
target.Close
Next i


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Hope this helps,
Doug Robbins - Word MVP

 

[smcash]

I tried your macro for splitting the document into several documents. It
worked if I used folders that already exist to save the new documents into.
But if I try to use folders that don't exist yet, it does not create the
folders. It gives an error.

I want each person's letter to have the same filename, but to be stored in a
folder named after the person. And these folders need to be created by the
macro.

Help?
-smcash