Creating a directory booklet

[john]

I'm not even sure if Publisher is the way to go with this.
I have both Publisher 2003 and Word 2003.

I have checked help and can't figure out how to create
a directory booklet using 81/2x11 paper in landscape
mode so that there are 5 names per page.

Imagine 15 sheets of paper turned landscape and then
folded in half with the fold line on the left. The page edges are
on the right and so each page is turned to reveal both the
left and right next pages. Please forgive my laborious description. I
don't
know the technical terms.

The top page is the right side of the top sheet of paper. Page 2 is
the other side. But page 3 is the right side of the second sheet of
paper,... and so on.

So I'm trying to figure (have worked for hours)
how the word document will know how to correctly number the
pages (printing both sides) when I want 5 names (with addresses)
per page. I have mocked on up using cut and paste so I know that
it takes 15 sheets of paper.

Thanks for any help on how to do this.

 

[JoAnn Paules [MVP]]

That's a booklet and not a problem. Specifically what is the problem?

 

[john]

I haven't been able to get the pages (each page is 5 names) to appear
in the right place (so that they are in alpha order and on each page as it
is turned. The directions make it sound very easy. But I spent many (about
4 hours now) on it and it doesn't work for me. I don't know if I am
describing
it correctly but I definitely should have said that since it is a directory,
the names
are in alpha order.

Each sheet of paper can have a page to the left of the fold and a page to
the right of the fold and of course that is also true of the reverse side of
that
sheet of paper.

But when all 15 sheets of paper are folded together, page 2 and 3 are on
different sheets of paper. The way I am doing it, it is putting page 2 and
3
on the same sheet of paper.

In thinking about the problem, doesn't Publisher have to know the number of
pages in order to calculate the number of sheets of paper so that it can
print
the pages so that they are in the correct spot on each sheet???

 

[Rob Giordano \(Crash\)]

I just went through this myself. To convince myself that it really was
working correctly I put page numbers on several blank pages and printed them
out...and it was correct. It took me 6 beers and a convincing from JoAnn
though


|I haven't been able to get the pages (each page is 5 names) to appear
| in the right place (so that they are in alpha order and on each page as it
| is turned. The directions make it sound very easy. But I spent many
(about
| 4 hours now) on it and it doesn't work for me. I don't know if I am
| describing
| it correctly but I definitely should have said that since it is a
directory,
| the names
| are in alpha order.
|
| Each sheet of paper can have a page to the left of the fold and a page to
| the right of the fold and of course that is also true of the reverse side
of
| that
| sheet of paper.
|
| But when all 15 sheets of paper are folded together, page 2 and 3 are on
| different sheets of paper. The way I am doing it, it is putting page 2
and
| 3
| on the same sheet of paper.
|
| In thinking about the problem, doesn't Publisher have to know the number
of
| pages in order to calculate the number of sheets of paper so that it can
| print
| the pages so that they are in the correct spot on each sheet???
|
|
|
| | > That's a booklet and not a problem. Specifically what is the problem?
| >
| > --
| >
| > JoAnn Paules
| > MVP Microsoft [Publisher]
|
|

 

[JoAnn Paules [MVP]]

I only supplied the convincing, not the beers. ;-)

 

[JoAnn Paules [MVP]]

Page 2 and 3 are supposed to be on separate sheets. There's no way that 2
and 3 can be on the same one. At least not if you are doing it right.

--

JoAnn Paules
MVP Microsoft [Publisher]

I haven't been able to get the pages (each page is 5 names) to appear
in the right place (so that they are in alpha order and on each page as it
is turned. The directions make it sound very easy. But I spent many
(about
4 hours now) on it and it doesn't work for me. I don't know if I am
describing
it correctly but I definitely should have said that since it is a
directory, the names
are in alpha order.

Each sheet of paper can have a page to the left of the fold and a page to
the right of the fold and of course that is also true of the reverse side
of that
sheet of paper.

But when all 15 sheets of paper are folded together, page 2 and 3 are on
different sheets of paper. The way I am doing it, it is putting page 2
and 3
on the same sheet of paper.

In thinking about the problem, doesn't Publisher have to know the number
of
pages in order to calculate the number of sheets of paper so that it can
print
the pages so that they are in the correct spot on each sheet???

 

[Rob Giordano \(Crash\)]

but they look like they are until you print it



| Page 2 and 3 are supposed to be on separate sheets. There's no way that 2
| and 3 can be on the same one. At least not if you are doing it right.
|
| --
|
| JoAnn Paules
| MVP Microsoft [Publisher]
|
|
|
|
| | >I haven't been able to get the pages (each page is 5 names) to appear
| > in the right place (so that they are in alpha order and on each page as
it
| > is turned. The directions make it sound very easy. But I spent many
| > (about
| > 4 hours now) on it and it doesn't work for me. I don't know if I am
| > describing
| > it correctly but I definitely should have said that since it is a
| > directory, the names
| > are in alpha order.
| >
| > Each sheet of paper can have a page to the left of the fold and a page
to
| > the right of the fold and of course that is also true of the reverse
side
| > of that
| > sheet of paper.
| >
| > But when all 15 sheets of paper are folded together, page 2 and 3 are on
| > different sheets of paper. The way I am doing it, it is putting page 2
| > and 3
| > on the same sheet of paper.
| >
| > In thinking about the problem, doesn't Publisher have to know the number
| > of
| > pages in order to calculate the number of sheets of paper so that it can
| > print
| > the pages so that they are in the correct spot on each sheet???
| >
| >
| >
| > | >> That's a booklet and not a problem. Specifically what is the problem?
| >>
| >> --
| >>
| >> JoAnn Paules
| >> MVP Microsoft [Publisher]
| >
| >
|
|

 

[JoAnn Paules [MVP]]

True - and that could be the problem.

 

[Mary Sauer]

Are you using a merge? Have you looked at the catalog merge instructions? If you
select booklet in page setup, your pages will be in the correct order. Publisher
uses pages in groups of four, so when you setup, you should have 16 pages, not
15.
Lots of help here:
http://office.microsoft.com/en-us/assistance/CH010504381033.aspx

--
Mary Sauer MSFT MVP
http://office.microsoft.com/

http://officebeta.iponet.net/en-us/publisher/FX100649111033.aspx

I haven't been able to get the pages (each page is 5 names) to appear
in the right place (so that they are in alpha order and on each page as it
is turned. The directions make it sound very easy. But I spent many (about
4 hours now) on it and it doesn't work for me. I don't know if I am
describing
it correctly but I definitely should have said that since it is a directory,
the names
are in alpha order.

Each sheet of paper can have a page to the left of the fold and a page to
the right of the fold and of course that is also true of the reverse side of
that
sheet of paper.

But when all 15 sheets of paper are folded together, page 2 and 3 are on
different sheets of paper. The way I am doing it, it is putting page 2 and 3
on the same sheet of paper.

In thinking about the problem, doesn't Publisher have to know the number of
pages in order to calculate the number of sheets of paper so that it can print
the pages so that they are in the correct spot on each sheet???