Creating a masterlist and using it to create custom lists

[DALopez]

Hi microsoft Gods,
I am trying to figure out how I can type a masterlist of statements
that have been bulleted. Then I want to create a custom list by just typing
in the bullet number and viola' the statement is inserted into my custome
list.

The list is already existing in 2003 Word.

I am using Word. Do I need to buy another program?

 

[Herb Tyson [MVP]]

You could do this using AutoText. I suggest that you take a look at AutoText
in Word's help file. If you want to insert the items by number, you could
name them using numbers, e.g., i1, i2, i3, etc.

 

[DALopez]

Thanks Mr. Tyson!

Can I type up a series of numbers from my list and it will automatically
insert those statements to my custom document or do I have to do it one by
one? I tried it but only got to do 1 number at a time.

 

[Herb Tyson [MVP]]

You can't do them all at once (unless each one is contained inside an
autotext field code... but going that route seems like it'd be just as much
work).

However, you don't need to use the dialog method to insert them once the
list exists. Just put the cursor at the end of each one and press F3. For a
list of a dozen items, this repetitive action woud probably take only a few
seconds to perform. If you have hundreds to insert at a time, then I would
look at using a macro.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

 

[DALopez]

Thanks Mr. Tyson you have been a great help.

You can't do them all at once (unless each one is contained inside an
autotext field code... but going that route seems like it'd be just as much
work).

However, you don't need to use the dialog method to insert them once the
list exists. Just put the cursor at the end of each one and press F3. For a
list of a dozen items, this repetitive action woud probably take only a few
seconds to perform. If you have hundreds to insert at a time, then I would
look at using a macro.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

 

[DALopez]

OK, I tried this F3 thing and it did not work.

I opened my list that is autotexted I opened a new document then I clicked
on the note on the autotext list (how does it know to transfer to new
document?) that I wanted, I pressed F3 and Excell openned up. [OK don't laugh
]

 

[Herb Tyson [MVP]]

Have you reassigned F3 to something else? Or, do you perhaps have a special
keyboard with an F Lock feature that causes the F keys to do something
different?

I don't understand the "how does it know to transfer to new document?"
question. When you create autotext entries--unless you explicitly save them
to a template that isn't normally available--those autotext entries will be
available in new and existing documents.

But, your question makes me wonder about how you're going about it.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

OK, I tried this F3 thing and it did not work.

I opened my list that is autotexted I opened a new document then I clicked
on the note on the autotext list (how does it know to transfer to new
document?) that I wanted, I pressed F3 and Excell openned up. [OK don't
laugh
]

You can't do them all at once (unless each one is contained inside an
autotext field code... but going that route seems like it'd be just as
much
work).

However, you don't need to use the dialog method to insert them once the
list exists. Just put the cursor at the end of each one and press F3. For
a
list of a dozen items, this repetitive action woud probably take only a
few
seconds to perform. If you have hundreds to insert at a time, then I
would
look at using a macro.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

 

[DALopez]

Thanks Mr. Tyson, I do have a lock feature I forgot about. Man your good at
this stuff. I am for sure going to buy your book when we upgrade office to
the latest.

Regarding the transfering: I have a document with 47 statements that I have
bulleted "ENY 01" I have autotexted each statement to match the bullet
number. So when I open a new document and I only want 5 of the statements I
go in to autotext window and I type in heading and it inserts it. When I use
F3 key (not enhanced) It does not do anything when I click on the bullet and
press F3. I have the new document openned and the template list open.

Have you reassigned F3 to something else? Or, do you perhaps have a special
keyboard with an F Lock feature that causes the F keys to do something
different?

I don't understand the "how does it know to transfer to new document?"
question. When you create autotext entries--unless you explicitly save them
to a template that isn't normally available--those autotext entries will be
available in new and existing documents.

But, your question makes me wonder about how you're going about it.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

OK, I tried this F3 thing and it did not work.

I opened my list that is autotexted I opened a new document then I clicked
on the note on the autotext list (how does it know to transfer to new
document?) that I wanted, I pressed F3 and Excell openned up. [OK don't
laugh
]

You can't do them all at once (unless each one is contained inside an
autotext field code... but going that route seems like it'd be just as
much
work).

However, you don't need to use the dialog method to insert them once the
list exists. Just put the cursor at the end of each one and press F3. For
a
list of a dozen items, this repetitive action woud probably take only a
few
seconds to perform. If you have hundreds to insert at a time, then I
would
look at using a macro.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


Thanks Mr. Tyson!

Can I type up a series of numbers from my list and it will
automatically
insert those statements to my custom document or do I have to do it one
by
one? I tried it but only got to do 1 number at a time.

:

You could do this using AutoText. I suggest that you take a look at
AutoText
in Word's help file. If you want to insert the items by number, you
could
name them using numbers, e.g., i1, i2, i3, etc.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


Hi microsoft Gods,
I am trying to figure out how I can type a masterlist of statements
that have been bulleted. Then I want to create a custom list by just
typing
in the bullet number and viola' the statement is inserted into my
custome
list.

The list is already existing in 2003 Word.

I am using Word. Do I need to buy another program?

 

[Herb Tyson [MVP]]

If your AutoText names contain spaces, then pressing F3 won't work (in my
experience). I would use ENY01, instead, without the space.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

Thanks Mr. Tyson, I do have a lock feature I forgot about. Man your good
at
this stuff. I am for sure going to buy your book when we upgrade office to
the latest.

Regarding the transfering: I have a document with 47 statements that I
have
bulleted "ENY 01" I have autotexted each statement to match the bullet
number. So when I open a new document and I only want 5 of the statements
I
go in to autotext window and I type in heading and it inserts it. When I
use
F3 key (not enhanced) It does not do anything when I click on the bullet
and
press F3. I have the new document openned and the template list open.

Have you reassigned F3 to something else? Or, do you perhaps have a
special
keyboard with an F Lock feature that causes the F keys to do something
different?

I don't understand the "how does it know to transfer to new document?"
question. When you create autotext entries--unless you explicitly save
them
to a template that isn't normally available--those autotext entries will
be
available in new and existing documents.

But, your question makes me wonder about how you're going about it.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

OK, I tried this F3 thing and it did not work.

I opened my list that is autotexted I opened a new document then I
clicked
on the note on the autotext list (how does it know to transfer to new
document?) that I wanted, I pressed F3 and Excell openned up. [OK don't
laugh
]

:

You can't do them all at once (unless each one is contained inside an
autotext field code... but going that route seems like it'd be just as
much
work).

However, you don't need to use the dialog method to insert them once
the
list exists. Just put the cursor at the end of each one and press F3.
For
a
list of a dozen items, this repetitive action woud probably take only
a
few
seconds to perform. If you have hundreds to insert at a time, then I
would
look at using a macro.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


Thanks Mr. Tyson!

Can I type up a series of numbers from my list and it will
automatically
insert those statements to my custom document or do I have to do it
one
by
one? I tried it but only got to do 1 number at a time.

:

You could do this using AutoText. I suggest that you take a look at
AutoText
in Word's help file. If you want to insert the items by number, you
could
name them using numbers, e.g., i1, i2, i3, etc.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


Hi microsoft Gods,
I am trying to figure out how I can type a masterlist of
statements
that have been bulleted. Then I want to create a custom list by
just
typing
in the bullet number and viola' the statement is inserted into my
custome
list.

The list is already existing in 2003 Word.

I am using Word. Do I need to buy another program?