Creating a multi page letterhead template

[suzy]

I am trying to create a letterhead template by putting in our Standard
letterhead header on the first page and our second page header all
additional pages. It is so our non-graphic inclined folks can write a
profesional looking letter. My original letterhead is in InDesign. I
created a PDF and cropped out the bottom, blank area of the letter yto
use as my graphic because the type reads the sharpest in this format.
I have tried making it a watermark, which lightens my graphic so that
doesn't work. I have inserted the graphic, taken out all tabs so it
goes to the top of the page, gone into "format picture" and told it to
go "behind text" and unchecked "move picture with text" and checked
"lock anchor". This is the closest I have gotten to something that
works. The problem is I can still move the graphic, which I want to be
locked. And how do I create a second page with a different header so
when the document goes on to two pages the copy will flow on to that
page?
I hope I am making sense here. I would truly appreciate any help or
alternate solutions for this problem.
Thank you,
Suzy

 

[Elliott Roper]

I am trying to create a letterhead template by putting in our Standard
letterhead header on the first page and our second page header all
additional pages. It is so our non-graphic inclined folks can write a
profesional looking letter. My original letterhead is in InDesign. I
created a PDF and cropped out the bottom, blank area of the letter yto
use as my graphic because the type reads the sharpest in this format.
I have tried making it a watermark, which lightens my graphic so that
doesn't work. I have inserted the graphic, taken out all tabs so it
goes to the top of the page, gone into "format picture" and told it to
go "behind text" and unchecked "move picture with text" and checked
"lock anchor". This is the closest I have gotten to something that
works. The problem is I can still move the graphic, which I want to be
locked. And how do I create a second page with a different header so
when the document goes on to two pages the copy will flow on to that
page?
I hope I am making sense here. I would truly appreciate any help or
alternate solutions for this problem.
Thank you,

You are making perfect sense, and what you want to do is quite easy.
All the magic stems from "View » Header and Footer"

Set your template so that you have a "different first page" like this:
Format» Document» Layout. In the headers and footers subsection of that
panel, choose Different first page.

Word rasterizes PDF images as soon as you turn you back, so save the
InDesign letterhead and follow-ons as eps. Save only the logo stuff.
You don't need to monkey with the whole page. If necessary, make a pass
through Illustrator to get the graphic the right size.

Back in Word, choose View » Header and Footer, and using Insert Picture
from file, place your eps's in the first page's Header and the
following page's header (you might have to force a second page while
not in view header footer mode to get that to show up)

Then save the thing as a template, and you are done.

eps works beatifully if you have Postscript printers or use the print
to pdf via postscript trick.

Use Indesign to get your graphics the exact size you want them to be in
Word. Resist the temptation to resize graphics in Word.

If your letterhead wants stuff like company registration number or
other malarkey on the bottom of the first page, pull the same trick
with the first footer.

This bit of Word works remarkably well.
(It's OK Beth, I'll be back on my medication soon. Normal grumpiness
will be resumed shortly)

PS If you go to the trouble of defining and naming the styles in Word
to match your InDesign styles, placing Word files into InDesign is
really efficient for those days when you want better typography than
Word can deliver.

(It didn't take long for the pills to kick in did it?)

 

[suzy]

Elliott,
You are the best! Thank you for your help with this. I have done what
you said and have my first page header with graphic in place.
I am trying to figure out how to "force" a second page.
Then I plan to put a different graphic in the header on page 2 and
would like that graphic to continue on all consecitive pages.
I am sorry, I am an InDesign person and usually only use word for copy.
-Suzy

 

[Beth Rosengard]

Hi Suzy,

I have tried making it a watermark, which lightens my graphic so that
doesn't work.

What Elliott said (both before and after medication kicked in .

But I have a couple comments on your statement above. If you were to
Insert> Watermark from a Picture and uncheck Washout, you would find that
the image nevertheless looks lightened/washed out when viewed in Page Layout
view. If you then, however, change the view to Header and Footer, you would
see the "real" image. And if you printed the page, the image would appear
fully opaque.

The same will be true when you follow Elliott's instructions and insert the
images in the Header. They will always appear grayed out on screen (unless
Header/Footer is checked) but they will print properly. You're not going to
be able to *view* the images as non-washed-out AND lock them AND have a
different second page header AND make it a template at the same time in
Word. But you *can* do all of these things if what you're interested in is
the *printed* result.

--
***Please always reply to the newsgroup!***

Beth Rosengard
MacOffice MVP

Mac Word FAQ: <http://word.mvps.org/Mac/WordMacHome.html>
Entourage Help Page: <http://www.entourage.mvps.org>

 

[Daiya Mitchell]

Hi Suzy,

Elliott,
You are the best! Thank you for your help with this. I have done what
you said and have my first page header with graphic in place.
I am trying to figure out how to "force" a second page.
Then I plan to put a different graphic in the header on page 2 and
would like that graphic to continue on all consecitive pages.
I am sorry, I am an InDesign person and usually only use word for copy.
-Suzy

I think this works.

Create a second page temporarily and put the graphic in the regular header.
Save and close the template.

Re-open the template. Delete the temporary second page. Save and close the
template.

Create a doc based on the template. Insert enough random text to get to the
second page. I think you will find that the graphic automatically shows up
in the regular header.

If people start inserting section breaks, or using Odd/Even headers, it
could get tricky, but this should work for nearly all letters.

 

[suzy]

Elliot, Beth & Daiya,
I ended up using Elliots method of puttting my graphic into the header.
I liked the watermark method because it looked better on-screen. But
the Header-Footer method allowed me to have that second page with the
different head and all consecutive pages with the second page head. It
fits our purpose and you all made me look very clever.
Thanks again for your assistance and Happy St. Paddy's Day!
-Suzy