Creating an automatic 'closing', e.g.

[djprius]

I'm new to Word (and have Word 2007). In WordPerfect, there is
Quickwords function which allows one to quickly and simply, without a
macro, create, for example, a letter closing (triple space down, tab
over, insert "Sincerely", double space down, tab over, insert [name])

In Word 2007, how does one do this and similar 'text/formatting/font'
combinations that are used repeatedly?

 

[Graham Mayor]

The simplest plan for Word 2007 is to create a formatted autocorrect entry.
Type in the text, graphics etc select the lot then Word Options > Proofing >
Autocorrect options. Give it a trigger eg #sig and type #sig to insert the
lot.

You could also use autotext/building bocks though frankly these are less
convenient now that the autocomplete no longer works. You therefore have to
remember the key names or pick them from the list.


--
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Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Suzanne S. Barnhill]

Whether AutoText (Building Block) or AutoCorrect is used, however, it should
use styles with Space Before/After, appropriate indents, etc., rather than
empty paragraphs and tabs. Better still would be a letter template that
already includes all the formatted text, as described at
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm

The simplest plan for Word 2007 is to create a formatted autocorrect entry.
Type in the text, graphics etc select the lot then Word Options > Proofing

Autocorrect options. Give it a trigger eg #sig and type #sig to insert the
lot.

You could also use autotext/building bocks though frankly these are less
convenient now that the autocomplete no longer works. You therefore have to
remember the key names or pick them from the list.


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

I'm new to Word (and have Word 2007). In WordPerfect, there is
Quickwords function which allows one to quickly and simply, without a
macro, create, for example, a letter closing (triple space down, tab
over, insert "Sincerely", double space down, tab over, insert [name])

In Word 2007, how does one do this and similar
'text/formatting/font' combinations that are used repeatedly?

 

[djprius]

The simplest plan for Word 2007 is to create a formatted autocorrect entry.
Type in the text, graphics etc select the lot then Word Options > Proofing >
Autocorrect options. Give it a trigger eg #sig and type #sig to insert the
lot.

You could also use autotext/building bocks though frankly these are less
convenient now that the autocomplete no longer works. You therefore have to
remember the key names or pick them from the list.

Graham, thanks. That's exactly what I needed.

David

 

[djprius]

Whether AutoText (Building Block) or AutoCorrect is used, however, it should
use styles with Space Before/After, appropriate indents, etc., rather than
empty paragraphs and tabs.

<snip>

I don't understand why it is better that [space before] be used
rather than, for example, two returns and

rather than multiple
tabs.

I can see why for general text using a "paragraph style" makes sense
(for tidiness and ability to change universally in a document), but I
don't see how either of those apply to, for example, a letter closing.
What am I missing?

Thanks.​

 

[Suzanne S. Barnhill]

Elegance. If you worked with nonprinting characters displayed, as I do, you
would quickly see the difference. I liken it to embroidery: you want the
back to look as neat as the front.

Whether AutoText (Building Block) or AutoCorrect is used, however, it should
use styles with Space Before/After, appropriate indents, etc., rather than
empty paragraphs and tabs.

<snip>

I don't understand why it is better that [space before] be used
rather than, for example, two returns and

rather than multiple
tabs.

I can see why for general text using a "paragraph style" makes sense
(for tidiness and ability to change universally in a document), but I
don't see how either of those apply to, for example, a letter closing.
What am I missing?

Thanks.​

​

 

[djprius]

Elegance. If you worked with nonprinting characters displayed, as I do, you
would quickly see the difference. I liken it to embroidery: you want the
back to look as neat as the front.

Thank you. (I agree; just wondered if there was any other factor.)

David

 

[Beth Melton]

If you use Space Before (or Space After depending on your needs) then like a
paragraph style, you can change the spacing universally. The same can be
said for using indents instead of multiple tabs. By defining these elements
in the style you've gained flexibility.

Plus each paragraph mark holds formatting, regardless if it contains text.

My personal philosophy is, if the document I'm creating is to be typed,
printed (or PDF'd), and saved for future reference then I determine if
defining my styles will take me more time to create the letter and go from
there. The key to using styles is to implement the method that involves less
work for you in both the long term and short term.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Suzanne S. Barnhill]

I work much the same. I still usually use Space Before/After rather than
empty paragraphs (if only because I can fine-tune the spacing more easily),
but I don't define styles for one-off formatting in any case; even in the
most highly styled document (a book, for example), my title page will often
have a number of Normal paragraphs with direct formatting.

If you use Space Before (or Space After depending on your needs) then like a
paragraph style, you can change the spacing universally. The same can be
said for using indents instead of multiple tabs. By defining these elements
in the style you've gained flexibility.

Plus each paragraph mark holds formatting, regardless if it contains text.

My personal philosophy is, if the document I'm creating is to be typed,
printed (or PDF'd), and saved for future reference then I determine if
defining my styles will take me more time to create the letter and go from
there. The key to using styles is to implement the method that involves less
work for you in both the long term and short term.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

I don't understand why it is better that [space before] be used rather
than, for example, two returns and

rather than multiple tabs.

I can see why for general text using a "paragraph style" makes sense
(for tidiness and ability to change universally in a document), but I
don't see how either of those apply to, for example, a letter closing.
What am I missing?

Thanks.​

​

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