Creating an Email Document

[Susienak]

I have created a few emails in Pub2007 and would now like to email it as an
email, not an attachment. Im assuming this is possible or why have the blank
document email category when you open Publisher. I cant seem to figure out
how this is done. I have the add-in to save as a pdf but where to go from
there...? And if it is now a secure PDF will my hyperlinks stay intact and
usable? Ive used Publisher for many years but never to create an email.

My second question is within the same email (once we getr that question
answered!) I would like a hyperlink to another pdf document so that the
people receiving the email will be able to open that link and open a pdf
document I have created. I dont want to attach it as an attachment, but just
be able to open it from a phrase within the body of the email. How do I go
about doing this?

Thank you in advance everyone!

Susan

 

[DavidF]

If you want to send the email in the body of a message, you will not use the
PDF option...that is an either/or decision...not both. PDFs are attached to
messages...or perhaps linked.

Reference: Create and send e-mail publications by using Publisher 2007:
http://office.microsoft.com/en-us/publisher/HA102200511033.aspx

As per your questions about the PDF. If you convert your document and send
it as an attached PDF using the PDF add-in for Pub 2007, then hyperlinks to
web pages will survive the conversion. However, email links have a bug, and
do not function correctly.

So to answer your second question, you can have a link to a PDF file within
the email message body, but you will have to upload that file to either your
website or some other on-line storage, and then write the link to that file.
You would do this much as you would include external files in a Publisher
web page:
http://msmvps.com/blogs/dbartosik/archive/2006/01/07/80561.aspx

I would also suggest that you study this material if you do choose to try to
send your message as a html formatted message body, or even as an image in
the message body. Though it is for Pub 2003, it will discuss all the
formatting issues you need to address: Tips and troubleshooting for sending
a publication page as an e-mail message (2003):
http://office.microsoft.com/en-us/publisher/HP010390591033.aspx?pid=CH062524821033

In general, you will find that sending your publication page as an attached
PDF is the most foolproof and easiest to do. Sending your messages as html
formatted has all kinds of ways it can fail.

DavidF

 

[Mike Koewler]

David,

From a receiver's standpoint, if the pdf is not large (less than 250K)
I don't mind receiving it as an attachment. But if it is a large file, I
would prefer a simple, text only e-mail with a link to the file.

As an aside, if one is going to send a newsletter out on a regular
basis, there are free programs such phpList (I think) that allows one
include all kinds of stuff. I use it for a client.

Mike