Creating an Index with Titles and Page Numbers

R

Ridge Kennedy

Dear All,

I am working on a personal project.

I'm a caller of traditional American dances. (Allemande left, do si do,
swing your partner and all that sort of stuff). As a result, I have a
collection of - say three or four hundred dances - all written in an
abbreviated style on individual 4x6 inch cards. I've reached the conclusion
that the cards are too bulky and they get out of order and I have trouble
finding things when I want to find them, so I am transcribing them into a
book - about three dances per page. I am doing this in MS-Word 2000. This
will be a continuously expanding/changing collection.

I have a table of contents - no problem. I am basing it on the paragraph
style for each dance title and it's working out fine.

I would also like to have some additional cross-reference/indexes. For
example, I'd like to be able to "tag" certain dances and have them listed in
categories.

The categories could be: Good with Jigs, Easy for Newcomers, Features a
Particular Figure, etc., etc.

The goal would be to have an automatic index generated that would include
both the Name of the dance so-identified, and the page number. I am
imagining I might be able to use bookmarks to "tag" the dances to go in
various categories. I imagine than some dances could be listed in multiple
categories, too.

Does this sort of - index as it were - seem to be something that can be
done? If so, if you can point me in the right general direction, I'd be
very grateful.

Sincerely,

Ridge (whose personal e-mail signature says: "When you stumble, make it part
of the dance.")
 
S

Suzanne S. Barnhill

An index is what you want, but it will require some manual labor, as this is
not the sort of thing you can do with a concordance. See Word's Help under
"Create an index" to get the general picture. Also look at
http://word.mvps.org/FAQs/Numbering/CreateIndex.htm. The trick here is that
the name of the dance will be the subentry and the category will be the main
entry. That means that you can't just select the dance name and press
Alt+Shift+X to have it automatically inserted in the Mark Index Entry dialog
because then it would appear as the main entry. But you can copy/paste it
into the dialog (using Ctrl+C, Ctrl+V), then type your main entry.

The best approach will probably be to create a few of these index entries
using the dialog, till you get the hang of it, then observe how the XE
fields are constructed and do the rest by hand. Select a field that contains
the main entry you want to concentrate on and copy it. Navigate to the next
dance you want to include in that category and paste it, then copy/paste the
name of the dance into the field at the appropriate point.

For example, you might have this XE field:

{ XE "Good with Jigs:Name of Dance" }

Find the next appearance, paste the field, and change it to:

{ XE "Good with Jigs:Name of Other Dance" }

When it comes time to generate the actual index, you'll see that you have a
variety of formatting options from which to choose.
 
B

Bruce Brown

Hi, Ridge -

Let me suggest an easy way to index your dances by category that's not
well known except to lawyers and their slaves.

It's called the Table Of Authorities and is used primarily to cite
cases in legal briefs. But it's a dandy way to do the kind of simple
index you need.

Go into Insert > Reference > Index and Tables and click the Table of
Authorities window. You'll see 16 categories, the first 7 of which
are legal and the last 9 of which are numbers followed by a blank.
The overall strategy is first to turn the blank categories into the
categories you need, then mark the individual dances according to
those categories. It's incredibly simple!

First, click Mark Citation. A dialog named "Mark Citation" pops up.
Go to the second box down, "Categories," scroll down to the last
category, 16, and select it. (Let's work backwards here.)

With 16 selected in the Category box, click the "Category" button on
the right, just below the "Mark All" button, which takes you to the
"Edit Category" dialog.

There, with the number 16 selected in the "Category" box, click in the
"Replace with" box immediately below and type in "Easy for Newcomers."
Then click the "Replace" button immediately below. While you're at
it, add the other categories at the same time - Good with Jigs,
Features a Particular Figure, etc. When you're finished creating your
categories, click OK.

Now all that's left to do is to mark each dance you want to categorize
as a "citation." That's also a piece of cake. Select the dance
title, and click Mark Citation again on the main Index and Tables
dialog. When the Mark Citation dialog pops up, first go to the
Category box (second down) and make sure you have the right category.
Your selected title should appear in the box below that says "Short
citation." Click the "Mark" button. That's it.

To run the actual index, choose the first category, All, in the Table
of Authorities window, then click OK. Zap, there's your index with
all the categories and dances (each conveniently alphabetized by the
way). Plus page numbers, naturally.

The Table of Authorities would be a lot more popular if folks knew how
easy it is to create simple, categorized indices with it. Do si do.
Grab your partner and don't let go.

- Bruce
 
S

Suzanne S. Barnhill

Thanks so much for this, Bruce. Like most non-legal Word users, I haven't a
clue how to use the TOA. Perhaps this explanation will give me the incentive
to explore it more fully.



Bruce Brown said:
Hi, Ridge -

Let me suggest an easy way to index your dances by category that's not
well known except to lawyers and their slaves.

It's called the Table Of Authorities and is used primarily to cite
cases in legal briefs. But it's a dandy way to do the kind of simple
index you need.

Go into Insert > Reference > Index and Tables and click the Table of
Authorities window. You'll see 16 categories, the first 7 of which
are legal and the last 9 of which are numbers followed by a blank.
The overall strategy is first to turn the blank categories into the
categories you need, then mark the individual dances according to
those categories. It's incredibly simple!

First, click Mark Citation. A dialog named "Mark Citation" pops up.
Go to the second box down, "Categories," scroll down to the last
category, 16, and select it. (Let's work backwards here.)

With 16 selected in the Category box, click the "Category" button on
the right, just below the "Mark All" button, which takes you to the
"Edit Category" dialog.

There, with the number 16 selected in the "Category" box, click in the
"Replace with" box immediately below and type in "Easy for Newcomers."
Then click the "Replace" button immediately below. While you're at
it, add the other categories at the same time - Good with Jigs,
Features a Particular Figure, etc. When you're finished creating your
categories, click OK.

Now all that's left to do is to mark each dance you want to categorize
as a "citation." That's also a piece of cake. Select the dance
title, and click Mark Citation again on the main Index and Tables
dialog. When the Mark Citation dialog pops up, first go to the
Category box (second down) and make sure you have the right category.
Your selected title should appear in the box below that says "Short
citation." Click the "Mark" button. That's it.

To run the actual index, choose the first category, All, in the Table
of Authorities window, then click OK. Zap, there's your index with
all the categories and dances (each conveniently alphabetized by the
way). Plus page numbers, naturally.

The Table of Authorities would be a lot more popular if folks knew how
easy it is to create simple, categorized indices with it. Do si do.
Grab your partner and don't let go.

- Bruce


"Ridge Kennedy" <rkennedy[at]njscpa.org> wrote in message
Dear All,

I am working on a personal project.

I'm a caller of traditional American dances. (Allemande left, do si do,
swing your partner and all that sort of stuff). As a result, I have a
collection of - say three or four hundred dances - all written in an
abbreviated style on individual 4x6 inch cards. I've reached the conclusion
that the cards are too bulky and they get out of order and I have trouble
finding things when I want to find them, so I am transcribing them into a
book - about three dances per page. I am doing this in MS-Word 2000. This
will be a continuously expanding/changing collection.

I have a table of contents - no problem. I am basing it on the paragraph
style for each dance title and it's working out fine.

I would also like to have some additional cross-reference/indexes. For
example, I'd like to be able to "tag" certain dances and have them listed in
categories.

The categories could be: Good with Jigs, Easy for Newcomers, Features a
Particular Figure, etc., etc.

The goal would be to have an automatic index generated that would include
both the Name of the dance so-identified, and the page number. I am
imagining I might be able to use bookmarks to "tag" the dances to go in
various categories. I imagine than some dances could be listed in multiple
categories, too.

Does this sort of - index as it were - seem to be something that can be
done? If so, if you can point me in the right general direction, I'd be
very grateful.

Sincerely,

Ridge (whose personal e-mail signature says: "When you stumble, make it part
of the dance.")
 
B

Bruce Brown

Suzanne, I stumbled on the real value of the TOA after using it a lot
for legal citations, which can be forbidingly complex. One day I
needed some simple way of lumping a bunch of entries together under
one category in an index with their page numbers, and I remembered the
TOA. It was made to order.

Definitely worth investigating, and easy as pie for non-legal stuff.
P.S., you can adjust the TOA Heading style (for the categories) and
the Table of Authorities style (for the entries) the same way you
adjust the TOC styles to change the appearance of the index.

Cheers, Bruce.

Suzanne S. Barnhill said:
Thanks so much for this, Bruce. Like most non-legal Word users, I haven't a
clue how to use the TOA. Perhaps this explanation will give me the incentive
to explore it more fully.



Bruce Brown said:
Hi, Ridge -

Let me suggest an easy way to index your dances by category that's not
well known except to lawyers and their slaves.

It's called the Table Of Authorities and is used primarily to cite
cases in legal briefs. But it's a dandy way to do the kind of simple
index you need.

Go into Insert > Reference > Index and Tables and click the Table of
Authorities window. You'll see 16 categories, the first 7 of which
are legal and the last 9 of which are numbers followed by a blank.
The overall strategy is first to turn the blank categories into the
categories you need, then mark the individual dances according to
those categories. It's incredibly simple!

First, click Mark Citation. A dialog named "Mark Citation" pops up.
Go to the second box down, "Categories," scroll down to the last
category, 16, and select it. (Let's work backwards here.)

With 16 selected in the Category box, click the "Category" button on
the right, just below the "Mark All" button, which takes you to the
"Edit Category" dialog.

There, with the number 16 selected in the "Category" box, click in the
"Replace with" box immediately below and type in "Easy for Newcomers."
Then click the "Replace" button immediately below. While you're at
it, add the other categories at the same time - Good with Jigs,
Features a Particular Figure, etc. When you're finished creating your
categories, click OK.

Now all that's left to do is to mark each dance you want to categorize
as a "citation." That's also a piece of cake. Select the dance
title, and click Mark Citation again on the main Index and Tables
dialog. When the Mark Citation dialog pops up, first go to the
Category box (second down) and make sure you have the right category.
Your selected title should appear in the box below that says "Short
citation." Click the "Mark" button. That's it.

To run the actual index, choose the first category, All, in the Table
of Authorities window, then click OK. Zap, there's your index with
all the categories and dances (each conveniently alphabetized by the
way). Plus page numbers, naturally.

The Table of Authorities would be a lot more popular if folks knew how
easy it is to create simple, categorized indices with it. Do si do.
Grab your partner and don't let go.

- Bruce


"Ridge Kennedy" <rkennedy[at]njscpa.org> wrote in message
Dear All,

I am working on a personal project.

I'm a caller of traditional American dances. (Allemande left, do si do,
swing your partner and all that sort of stuff). As a result, I have a
collection of - say three or four hundred dances - all written in an
abbreviated style on individual 4x6 inch cards. I've reached the conclusion
that the cards are too bulky and they get out of order and I have trouble
finding things when I want to find them, so I am transcribing them into a
book - about three dances per page. I am doing this in MS-Word 2000. This
will be a continuously expanding/changing collection.

I have a table of contents - no problem. I am basing it on the paragraph
style for each dance title and it's working out fine.

I would also like to have some additional cross-reference/indexes. For
example, I'd like to be able to "tag" certain dances and have them listed in
categories.

The categories could be: Good with Jigs, Easy for Newcomers, Features a
Particular Figure, etc., etc.

The goal would be to have an automatic index generated that would include
both the Name of the dance so-identified, and the page number. I am
imagining I might be able to use bookmarks to "tag" the dances to go in
various categories. I imagine than some dances could be listed in multiple
categories, too.

Does this sort of - index as it were - seem to be something that can be
done? If so, if you can point me in the right general direction, I'd be
very grateful.

Sincerely,

Ridge (whose personal e-mail signature says: "When you stumble, make it part
of the dance.")
 
S

Suzanne S. Barnhill

Thanks again. Now all I need is that elusive round tuit. <g>



Bruce Brown said:
Suzanne, I stumbled on the real value of the TOA after using it a lot
for legal citations, which can be forbidingly complex. One day I
needed some simple way of lumping a bunch of entries together under
one category in an index with their page numbers, and I remembered the
TOA. It was made to order.

Definitely worth investigating, and easy as pie for non-legal stuff.
P.S., you can adjust the TOA Heading style (for the categories) and
the Table of Authorities style (for the entries) the same way you
adjust the TOC styles to change the appearance of the index.

Cheers, Bruce.

"Suzanne S. Barnhill" <[email protected]> wrote in message
Thanks so much for this, Bruce. Like most non-legal Word users, I haven't a
clue how to use the TOA. Perhaps this explanation will give me the incentive
to explore it more fully.



Bruce Brown said:
Hi, Ridge -

Let me suggest an easy way to index your dances by category that's not
well known except to lawyers and their slaves.

It's called the Table Of Authorities and is used primarily to cite
cases in legal briefs. But it's a dandy way to do the kind of simple
index you need.

Go into Insert > Reference > Index and Tables and click the Table of
Authorities window. You'll see 16 categories, the first 7 of which
are legal and the last 9 of which are numbers followed by a blank.
The overall strategy is first to turn the blank categories into the
categories you need, then mark the individual dances according to
those categories. It's incredibly simple!

First, click Mark Citation. A dialog named "Mark Citation" pops up.
Go to the second box down, "Categories," scroll down to the last
category, 16, and select it. (Let's work backwards here.)

With 16 selected in the Category box, click the "Category" button on
the right, just below the "Mark All" button, which takes you to the
"Edit Category" dialog.

There, with the number 16 selected in the "Category" box, click in the
"Replace with" box immediately below and type in "Easy for Newcomers."
Then click the "Replace" button immediately below. While you're at
it, add the other categories at the same time - Good with Jigs,
Features a Particular Figure, etc. When you're finished creating your
categories, click OK.

Now all that's left to do is to mark each dance you want to categorize
as a "citation." That's also a piece of cake. Select the dance
title, and click Mark Citation again on the main Index and Tables
dialog. When the Mark Citation dialog pops up, first go to the
Category box (second down) and make sure you have the right category.
Your selected title should appear in the box below that says "Short
citation." Click the "Mark" button. That's it.

To run the actual index, choose the first category, All, in the Table
of Authorities window, then click OK. Zap, there's your index with
all the categories and dances (each conveniently alphabetized by the
way). Plus page numbers, naturally.

The Table of Authorities would be a lot more popular if folks knew how
easy it is to create simple, categorized indices with it. Do si do.
Grab your partner and don't let go.

- Bruce


"Ridge Kennedy" <rkennedy[at]njscpa.org> wrote in message
Dear All,

I am working on a personal project.

I'm a caller of traditional American dances. (Allemande left, do si do,
swing your partner and all that sort of stuff). As a result, I have a
collection of - say three or four hundred dances - all written in an
abbreviated style on individual 4x6 inch cards. I've reached the conclusion
that the cards are too bulky and they get out of order and I have trouble
finding things when I want to find them, so I am transcribing them
into
a
book - about three dances per page. I am doing this in MS-Word 2000. This
will be a continuously expanding/changing collection.

I have a table of contents - no problem. I am basing it on the paragraph
style for each dance title and it's working out fine.

I would also like to have some additional cross-reference/indexes. For
example, I'd like to be able to "tag" certain dances and have them listed in
categories.

The categories could be: Good with Jigs, Easy for Newcomers, Features a
Particular Figure, etc., etc.

The goal would be to have an automatic index generated that would include
both the Name of the dance so-identified, and the page number. I am
imagining I might be able to use bookmarks to "tag" the dances to go in
various categories. I imagine than some dances could be listed in multiple
categories, too.

Does this sort of - index as it were - seem to be something that can be
done? If so, if you can point me in the right general direction, I'd be
very grateful.

Sincerely,

Ridge (whose personal e-mail signature says: "When you stumble, make
it
part
of the dance.")
 
D

Dayo Mitchell

Add my thanks as well, Bruce. Saved your message fully expecting it to be
very useful later.
DM

Suzanne S. Barnhill said:
Thanks again. Now all I need is that elusive round tuit. <g>



Bruce Brown said:
Suzanne, I stumbled on the real value of the TOA after using it a lot
for legal citations, which can be forbidingly complex. One day I
needed some simple way of lumping a bunch of entries together under
one category in an index with their page numbers, and I remembered the
TOA. It was made to order.

Definitely worth investigating, and easy as pie for non-legal stuff.
P.S., you can adjust the TOA Heading style (for the categories) and
the Table of Authorities style (for the entries) the same way you
adjust the TOC styles to change the appearance of the index.

Cheers, Bruce.

"Suzanne S. Barnhill" <[email protected]> wrote in message
Thanks so much for this, Bruce. Like most non-legal Word users, I haven't a
clue how to use the TOA. Perhaps this explanation will give me the incentive
to explore it more fully.



Hi, Ridge -

Let me suggest an easy way to index your dances by category that's not
well known except to lawyers and their slaves.

It's called the Table Of Authorities and is used primarily to cite
cases in legal briefs. But it's a dandy way to do the kind of simple
index you need.

Go into Insert > Reference > Index and Tables and click the Table of
Authorities window. You'll see 16 categories, the first 7 of which
are legal and the last 9 of which are numbers followed by a blank.
The overall strategy is first to turn the blank categories into the
categories you need, then mark the individual dances according to
those categories. It's incredibly simple!

First, click Mark Citation. A dialog named "Mark Citation" pops up.
Go to the second box down, "Categories," scroll down to the last
category, 16, and select it. (Let's work backwards here.)

With 16 selected in the Category box, click the "Category" button on
the right, just below the "Mark All" button, which takes you to the
"Edit Category" dialog.

There, with the number 16 selected in the "Category" box, click in the
"Replace with" box immediately below and type in "Easy for Newcomers."
Then click the "Replace" button immediately below. While you're at
it, add the other categories at the same time - Good with Jigs,
Features a Particular Figure, etc. When you're finished creating your
categories, click OK.

Now all that's left to do is to mark each dance you want to categorize
as a "citation." That's also a piece of cake. Select the dance
title, and click Mark Citation again on the main Index and Tables
dialog. When the Mark Citation dialog pops up, first go to the
Category box (second down) and make sure you have the right category.
Your selected title should appear in the box below that says "Short
citation." Click the "Mark" button. That's it.

To run the actual index, choose the first category, All, in the Table
of Authorities window, then click OK. Zap, there's your index with
all the categories and dances (each conveniently alphabetized by the
way). Plus page numbers, naturally.

The Table of Authorities would be a lot more popular if folks knew how
easy it is to create simple, categorized indices with it. Do si do.
Grab your partner and don't let go.

- Bruce


"Ridge Kennedy" <rkennedy[at]njscpa.org> wrote in message
Dear All,

I am working on a personal project.

I'm a caller of traditional American dances. (Allemande left, do si do,
swing your partner and all that sort of stuff). As a result, I have a
collection of - say three or four hundred dances - all written in an
abbreviated style on individual 4x6 inch cards. I've reached the
conclusion
that the cards are too bulky and they get out of order and I have
trouble
finding things when I want to find them, so I am transcribing them into
a
book - about three dances per page. I am doing this in MS-Word 2000.
This
will be a continuously expanding/changing collection.

I have a table of contents - no problem. I am basing it on the
paragraph
style for each dance title and it's working out fine.

I would also like to have some additional cross-reference/indexes. For
example, I'd like to be able to "tag" certain dances and have them
listed in
categories.

The categories could be: Good with Jigs, Easy for Newcomers, Features a
Particular Figure, etc., etc.

The goal would be to have an automatic index generated that would
include
both the Name of the dance so-identified, and the page number. I am
imagining I might be able to use bookmarks to "tag" the dances to go in
various categories. I imagine than some dances could be listed in
multiple
categories, too.

Does this sort of - index as it were - seem to be something that can be
done? If so, if you can point me in the right general direction, I'd be
very grateful.

Sincerely,

Ridge (whose personal e-mail signature says: "When you stumble, make it
part
of the dance.")
 
S

Suzanne S. Barnhill

Yep, I've also got it in my Saved Items folder.



Dayo Mitchell said:
Add my thanks as well, Bruce. Saved your message fully expecting it to be
very useful later.
DM

Suzanne S. Barnhill said:
Thanks again. Now all I need is that elusive round tuit. <g>



Bruce Brown said:
Suzanne, I stumbled on the real value of the TOA after using it a lot
for legal citations, which can be forbidingly complex. One day I
needed some simple way of lumping a bunch of entries together under
one category in an index with their page numbers, and I remembered the
TOA. It was made to order.

Definitely worth investigating, and easy as pie for non-legal stuff.
P.S., you can adjust the TOA Heading style (for the categories) and
the Table of Authorities style (for the entries) the same way you
adjust the TOC styles to change the appearance of the index.

Cheers, Bruce.

"Suzanne S. Barnhill" <[email protected]> wrote in message
Thanks so much for this, Bruce. Like most non-legal Word users, I haven't a
clue how to use the TOA. Perhaps this explanation will give me the incentive
to explore it more fully.



Hi, Ridge -

Let me suggest an easy way to index your dances by category that's not
well known except to lawyers and their slaves.

It's called the Table Of Authorities and is used primarily to cite
cases in legal briefs. But it's a dandy way to do the kind of simple
index you need.

Go into Insert > Reference > Index and Tables and click the Table of
Authorities window. You'll see 16 categories, the first 7 of which
are legal and the last 9 of which are numbers followed by a blank.
The overall strategy is first to turn the blank categories into the
categories you need, then mark the individual dances according to
those categories. It's incredibly simple!

First, click Mark Citation. A dialog named "Mark Citation" pops up.
Go to the second box down, "Categories," scroll down to the last
category, 16, and select it. (Let's work backwards here.)

With 16 selected in the Category box, click the "Category" button on
the right, just below the "Mark All" button, which takes you to the
"Edit Category" dialog.

There, with the number 16 selected in the "Category" box, click in the
"Replace with" box immediately below and type in "Easy for Newcomers."
Then click the "Replace" button immediately below. While you're at
it, add the other categories at the same time - Good with Jigs,
Features a Particular Figure, etc. When you're finished creating your
categories, click OK.

Now all that's left to do is to mark each dance you want to categorize
as a "citation." That's also a piece of cake. Select the dance
title, and click Mark Citation again on the main Index and Tables
dialog. When the Mark Citation dialog pops up, first go to the
Category box (second down) and make sure you have the right category.
Your selected title should appear in the box below that says "Short
citation." Click the "Mark" button. That's it.

To run the actual index, choose the first category, All, in the Table
of Authorities window, then click OK. Zap, there's your index with
all the categories and dances (each conveniently alphabetized by the
way). Plus page numbers, naturally.

The Table of Authorities would be a lot more popular if folks knew how
easy it is to create simple, categorized indices with it. Do si do.
Grab your partner and don't let go.

- Bruce


"Ridge Kennedy" <rkennedy[at]njscpa.org> wrote in message
Dear All,

I am working on a personal project.

I'm a caller of traditional American dances. (Allemande left, do si do,
swing your partner and all that sort of stuff). As a result, I have a
collection of - say three or four hundred dances - all written in an
abbreviated style on individual 4x6 inch cards. I've reached the
conclusion
that the cards are too bulky and they get out of order and I have
trouble
finding things when I want to find them, so I am transcribing them into
a
book - about three dances per page. I am doing this in MS-Word 2000.
This
will be a continuously expanding/changing collection.

I have a table of contents - no problem. I am basing it on the
paragraph
style for each dance title and it's working out fine.

I would also like to have some additional cross-reference/indexes. For
example, I'd like to be able to "tag" certain dances and have them
listed in
categories.

The categories could be: Good with Jigs, Easy for Newcomers, Features a
Particular Figure, etc., etc.

The goal would be to have an automatic index generated that would
include
both the Name of the dance so-identified, and the page number. I am
imagining I might be able to use bookmarks to "tag" the dances to go in
various categories. I imagine than some dances could be listed in
multiple
categories, too.

Does this sort of - index as it were - seem to be something that can be
done? If so, if you can point me in the right general direction, I'd be
very grateful.

Sincerely,

Ridge (whose personal e-mail signature says: "When you stumble, make it
part
of the dance.")
 

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