Creating an instructor guide from a participant guide

[Aviva Wulfsohn]

I am using Word 2002, Office XP. My goal is to create an
instructor guide from a participant guide, where the
participant guide material falls on the odd-numbered pages
and the corresponding instructor material will be on the
even-numbered pages.

I was advised to go through the participant guide, select
the content of each page individually, insert a bookmark,
and name each bookmark using an alphabetical sequence
(A,B, etc.). Then, on each odd-numbered IG page, I would
put an "IncludeText" field to call content from the
bookmarks in sequence.

I have no problems creating the bookmarks, but I am not
having any luck inserting them in the instructor guide. I
keep getting error messages that say "Error! Not a valid
filename." Can anyone explain what I'm doing wrong? And
is this the right forum to pose this question????

Thanks in advance!

 

[Peter Jamieson]

And

is this the right forum to pose this question????

It's as good as any.

(A,B, etc.). Then, on each odd-numbered IG page, I would
put an "IncludeText" field to call content from the
bookmarks in sequence.

OK, so let's say that in the instructor guide, on page 7 you want the text
from page G in the participant guide.

If you use alt-F9 to reveal the field codes in your instructor guide, on
page 7 (which might change while you reveal field codes) you should see
something like

{ INCLUDETEXT "c:\\pathname\\participant guide.doc" G }
or
{ INCLUDETEXT "c:\\pathname\\participant guide.doc" "G" }

where "G" is the name of the bookmark that marks the text in the participant
guide.

Do you have something like that?

 

[Aviva Wulfsohn]

Hi Peter,

Thanks for your reply! Unfortunately, I've not even
gotten that far! I'm also having trouble figuring out how
to "call" the bookmark from the document, since it is a
separate document altogether. That's probably my first
issue.

When I click alt+F9 after receving the error message, this
is what I see:

{INCLUDETEXT "TestIG"\*Upper \*MERGEFORMAT}

I know this is wrong. So ... how do I go about linking to
the source file?

Many thanks,
Aviva

 

[Peter Jamieson]

To link to a specific bookmark in another Word document, you can use

{ INCLUDETEXT "the full path name of the document, probably including the
..doc" bookmarkname }

where
a. the {} need to be the special field code braces that you can insert
using ctrl-F9
b. the backslashes in the path name need to be doubled up, e.g.

c:\\myfiles\\yworddocs\\mydoc.doc

bookmarkname is the bookmark that "covers" the material you want to include.

 

[Aviva Wulfsohn]

Peter,

I sincerely apologize for not responding sooner to your
last post. I greatly appreciate the help, and have
printed the message for future reference. Unfortunately, I
was pulled into a more urgent project that is still going
on so I have not had a chance yet to test out your
suggestion. When I get to it, I will let you know.

Thanks again!
Aviva